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HomeMy WebLinkAboutMBC 12/07/1999.-TOWN OF MANSFIELD Municipal Building Committee MJeting Minutes of December 7, 1999 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, William Moore, David Young (7:20PM), Kenneth Gay (8:05PM) Eleanor McCarter, Secretary Steve Chmura, Keyes Associates Walter Parker, Buildings and Grounds Lincoln Lynch, School Business Manager Michael Ahern, DPW Meeting commenced at 7:15PM COMPOST FACILITY UPDATE General Update — Mike Ahern reported that drilling of caissons (steel tube poured with concrete) has begun and a Change Order will follow. Mr. Ahern explained that during the drilling they hit some underground pipes and are entitled to a Change Order. Mr. Ahern hopes to have project complete 2"d week in February, but theContractor is 3 months behind schedule. POLICE FACILITY GARAGE Chief of Police is exploring feasibility to construct a pole barn type garage. Issue to be addressed with Finance Committee. QUALTERS MIDDLE SCHOOL Drainage Swale — Mr. Ahern had previously asked the MBC to pay a portion of the Swale cleaning. MOTION made to recommend payment of $2,900.00 to DPW account to cover a portion of the work associated with cleaning the swale behind QMS. JL/WM: Passes 3-0. JTC/Application for Payment #17 November Application for Payment was returned for the following reasons: Change Order proposal not signed by Contractor. Proper back-up was not provided with Application for Payment. Architect reported a math error found in re: Acceleration 171C Request for full-blown schedule prior to approval of payment requisition was not met. Demand for Payment/Montle Plumbing — MBC to send letter to Montle Plumbing requesting further back-up. Release of liens have been provided by them through November 1999. Manpower — Steve Chmura commented that manpower on-site has been minimal. 03/28/00 Water Main Repair — Steve Chmura noted that JTC performed repair work over the weekend. David Young questioned whether proper chlorination and testing was performed. Mr. Young questioned if "as -built" had been developed by Contractor. MBC to issue letter to JTC requesting testing results and questioning whether proper testing procedures were followed with respect to a water service replacement. Paint Rm./Heat — No heat originally shown in this room. Ceiling -hung unit is already in place with a self-contained control valve and hot water, slant fin convector. Keyes obtained price of $1,200.00 for this unit. MOTION to recommend installation of heating unit. DY/JL: Passes 4-0. Paint Rm./Roof Drain — Walter Parker confirmed that drain has been cleaned out. Keyes to direct JTC to move forward with completion of roof work. Keyes to request warranty after completion of work. Schedule Evaluation — Mr. Chmura reported that Keyes has been unable to obtain a usable floppy disk with the schedule from the Contractor so that a proper schedule evaluation could be performed. Committee justifiably felt that this was lame, to say the least, on both Keyes' and Callahan's parts and expressed their extreme disappointment that this process cannot be completed. Delay Notification - Chairman asked Steve Chmura to issue a notice to JTC on 12-18-99 (one day after original contract completion date) referencing all incomplete contract work and notify them that contract completion date has past. In addition the MBC Chairman asked when the monetized punch list would be complete. Mr. Chmura responded that the list is being generated. Library-- Area was supposed to be completed by Monday, December 6, 1999. JTC has not met schedule. Tile incomplete. Installation of flooring is required prior to inspection of elevator which provides handicap access to library. Woodshoa — JTC has not met schedule. Doors/Hardware — Keyes to issue letter to JTC that industry standards were not followed with regard to installation of doors. Committee requested again that Steve Chmura schedule a meeting with Eagle Hardware, Construction Consulting and interested parties to address outstanding issues. This was previously requested at the 11-30-99 MBC meeting. Lock sets — Walter Parker still having problems matching keys to doors. Food Service and Special Education Counsel areas are a priority. Keyes to send letter to JTC requesting them to contact Integrated Security to verify why cores don't match key schedule. Oil Tank Repair — Walter Parker to document related costs to oversee the tank repair. MBC requested a bill from Mr. Parker for services "fully burdened". JTC to be back -charged. 03/28/00 JCI Communications - QMS Third & final payment of contract work for technology in the amount of $5,726.80. Question raised as to status of work. Linc Lynch to verify that work is complete. Approval pending. JCI Communications — MHS Linc Lynch asked that the MBC reconsider incorporating the cost of $57,776.15 to cover technology infrastructure at the high school within the school construction budget vs. school furnishings. MBC agreed to reconsider the added expense if funds are available at the end of the project. MOTION to recommend payment to JCI Communications 2"a payment of contract in the amount of $27,155.00 for technology at MHS. Cost to be charged to school furnishings at this time. JL/WM: Passes 5-0. FM Generator - QMS MOTION to recommend payment to FM Generator in the amount of $1,600.00 for the rental of one temporary generator 11-1-99 through 11-30-99. JL/WM: Passes 5-0. Offrceland — MHS MOTION to recommend payment to Officeland for MHS School Furnishings in the amount of $1,840. DY/WM: Passes 5-0 Riso Products of Boston — QMS MOTION to recommend payment to Riso Products of Boston in the amount of $6,575.00 for School Furnishings. DY/WM: Passes 5-0. Keyes C9410.01-49 MOTION to recommend payment to Keyes Associates for services related to the Qualters Middle School Additions/Renovations through October 30, 1999 in the amount of $8,307.22. WMIDY: Passes 3-1-1 Jim Liddick opposed. Ken Gay abstained. Bradlees - QMS MOTION to recommend payment to Bradlees for the purchase of school furnishings (refrigerator and microwave) in the amount of $213.76. DY/WM: Passes 5-0. Robert Lord - QMS MOTION to recommend partial payment to Robert E. Lord in the amount of $64,659.55 for school furnishings at QMS. DY/WM: Passes 5-0. Letendre Company MOTION to recommend payment to Paul Letendre, QMS/MHS Project Coordinator in the amount of $3,400.00 for weeks ending November 27, 1999 and December 4, 1999. (To be split $800.00/QMS and $2,600.00/MHS) DY/WM: Passes 5-0. 03/28/00