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HomeMy WebLinkAboutMBC 12/21/1999TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of December 21, 1999 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, William Moore, Kenneth Gay, David Young and Eleanor McCarter, Secretary Attendees: Steve Chmura, Keyes Associates Paul Letendre, Project Coordinator Lincoln Lynch, School Business Manager Meeting commenced @ 7:OOPM QUALTERS MIDDLE SCHOOL Contract Deadline — Richard Feeley commented that JTC is beyond their completion date (12- 17-99) for the QMS Project. Chairman Feeley asked that Keyes Assoc. issue appropriate notice to JTC. General Update — Paul Letendre reported that inspection walkthroughs of the woodshop, library and gym areas are complete. Mechanical Inspector rejected some work, however the hand- written list of issues to be addressed provided by the inspector is illegible. JTC to follow up. Heat Trace— Contract work is incomplete. Montle Plumbing arranged for an outside company to perform a Megaohmeter Test to determine cause of failure. Test results were inconclusive. Steve Chmura questioned the validity of the test. Discussion was that Keyes would issue a letter to Montle stating that the product was improperly installed. The MBC requested a Technical Representative be brought in to determine cause of failure. Elevators — Additional deficiencies were given to JTC. All issues have been addressed. Phone lines are connected. Still waiting for response from Thyssen regarding date of inspection. Linc Lynch indicated that Elevator No. 1 must be operable by January 3rd or a cost will be incurred to home school handicapped student. Estimated cost of $1,500.00 per week. Keyes to issue letter to JTC. Woodshop — Industrial Arts teacher has concern about the lack of one emergency shut off switch for power equipment. Cost to add a master switch is estimated at over $10,000.00. Linc Lynch to obtain opinion from School Superintendent and forward a written response to the MBC. Previous woodshop did not have single shut off switch. Libra —Project Coordinator noted that there was a one-week delay in opening library due to cancellation of the Fire Inspection. Carpet was installed two weeks ago. Final inspection scheduled for 12-21-99. Auditorium — Ceiling is framed and boarded using a Chicago system. Chairman asked that ceiling be evaluated. Seismic work on stage area is required. Stage Curtain is to remain. Site Grading — David Young questioned progress of grading. Mr. Young commented that site work is not reflected on JTC's construction schedule. Much site work is incomplete. JTC submitted a COP for the yard drain located near stairwell #9. Roof— Roof work over the paint shed at rear of building is incomplete. Paul Letendre reported that drain is not working properly. Walter Parker was notified of issue last week. Linc Lynch to follow up with Walter Parker Re: status. Keyes to instruct JTC to address improperly installed roof edge overhang at Cafeteria. Generator — Steve Chmura reported that TCI has not provided the gas piping design needed. Information was to be received by last Friday. Rich Feeley to contact Dick Battles at TCI. Chairman expressed comment that the Town should not be expected to continue to pay rental due to TCI's lack of performance. Mr. Chmura noted that the Electrician does not want to perform work. MBC requested Keyes to issue directive to Eastern to perform necessary work. Incomplete Contract Work • Administration area —David Young asked that the molding at Administration doorway be addressed during school vacation. • Windows — Questions still remain regarding the fix and who will be responsible to pay for it. • Doors/Hardware — Committee suggested that JTC address all outstanding issues. Keyes to issue letter to Eagle Hardware requesting that they prepare punch list. • Nursing Suite — Wire reported hanging from ceiling. Project Coordinator to follow up. • Sills — Repair of sills incomplete. Sills are not owned by JTC. Water Main Replacement — Project Coordinator commented that JTC demonstrated a lack of concern for student's public safety. Clean pipe testing was performed after school was re- opened. Manpower — Project Coordinator commented that work is continuing at a very slow pace due to JTC's limited manpower on site. Construction Schedule Evaluation — David Young asked that Keyes provide a written schedule update and confirm in writing that J.T. Callahan is beyond their contract completion date. Heating — Walter Parker expressed concern regarding substantial increase in fuel costs. Members commented that the School Dept. should anticipate an increase of approximately I/3 due to heating additional space. Walter Parker plans to contact Johnson Controls to investigate further. Dishwasher — Walter Parker noted that an induced draft is continuing to blow out the pilot flame. TCI to review situation. Paul Letendre to follow up. School Furnishings — Mr. Parker questioned why Buildings & Grounds items (speed scrubber and burnisher) were included under furnishings budget. Linc Lynch to notify School Principal that these items did not fall under construction materials. Should the school require additional furnishings beyond the budget allocated, those needs would be reconsidered at the end of the project should funds become available. Punch List — Walter Parker and Steve Chmura did a walk-through of prior submitted punch list issues. Steve reported that less than 10% has been completed by JTC. Change Order Proposals — Steve Chmura reviewed the following COP'S with the Committee: COP#190 Ref. Installation of Windows — Three separate line items - $18,957.00. Status: Rejected due to error in math. COP#200 Ref. Sloped ceilings in classrooms. Status: Replaced by COP#200R. COP920OR Ref. Sloped ceilings in classrooms - $6,833.00. Status: Rejected due to excessive cost. No credit for flat roof included. Project Coordinator to verify cost of splayed ceiling. COP#201 Ref. Replace 6 wood doors and 6 hollow metal. Status: Project Coordinator to verify whether work is required per code. COP9210 Ref. Room 221 Egress Door - $$1,500.00. Status: Pending. Plan showed door that did not exist. COP#216B Ref. Installing new generator - $10,322.00 Cost does not include wiring. Status: Approved as recommended by Keyes Associates. COP#216D Ref. Tree removal — $820.00. Status: Rejected due to excessive cost. Keyes Assoc. to notify JTC. COP#219 Ref. Retaining wall cut hole for UV due to TCI error in grading - $3,782.00. Status: Approved as recommended by Keyes Associates. COP#220 Ref. Temp metal door at gym - $5,325.00 Status: Rejected. Cost incurred due to Contractors lack of coordination prior to taking over gym space. Keyes to issue letter to JTC. COP#221 Ref. Labor for connecting electrical fixtures - $1,657.00. Status: Approved as recommended by Keyes Associates. COP#223 Ref. Flange kits for stairway light fixtures - $569.00. Status: Approved as recommended by Keyes Associates. COP#224 Ref. Install additional new & move existing telephone lines - $565.00. Status: Approved as recommended by Keyes Associates. COP#225 Ref. Base Cove at Gym - $3,163.00. Project Coordinator to verify amount owned in contract. Paul Letendre to request proposal to eliminate base cove and install proper size pads. Status: Approved as recommended by Keyes Associates. COP#229C Cafeteria window soffits and column encasing - $5971.00. Work is necessary due to ceiling height at 7 foot and soffit height at 11 feet. Status: Approved as recommended by Keyes Associates. COP#230 Ref. Replace pre -cast sills @ library curtain wall - $638.00. Status: Rejected. Contract work incomplete. COP#231 Ref. Install ball valves at girls locker room - $804.00. Status: Rejected. COP#238 Ref. Patching of existing stairs - $18,230.00. Status: Rejected. Keyes to issue letter to JTC. COP#239 Ref. Additional demo in kitchen and cafeteria - $2,047.00. Status: Approved as recommended by Keyes Associates. COP#240 Ref. Fireproof Elevator #l. Patching of fireproofing on steel — $2,314.00. Status: Rejected. Keyes to issue letter to JTC. COP#241 Ref. Use existing heat detectors and temp. connect to fire alarm - $751.00 Status: Approved as recommended by Keyes Associates. David Young asked Steve Chmura to confirm the status of all Change Order Proposals. Member Young also requested that a list of credits due to the Town be included in the next Change Order submitted to the MBC. MOTION to approve COP#216, COP#219, COP#22t, COP#223, COP#224, COP#225, COP#239 and COP#241 as recommended by Keyes Associates referenced in the summary above. DY/JL 3-1-t. Jim Liddick opposed. Ken Gay abstained. Water Cooler — Question raised about whether Contractor was not provided detail to mount water fountains. Walter Parker questioned whether JTC could be charged to remove and mount properly. Keyes to follow up. Delay Claim Workshop — Chairman suggested holding an MBC workshop next Thursday to discuss the pending JTC delay claim. Discussion was to consult Town Manager about the possibility of involving legal counsel. Issue pending. MANSFIELD HIGH SCHOOL JTC/Application for Payment #11 MOTION to recommend payment to J.T. Callahan & Sons in the amount of $550,048.55 for work performed during the month of November relating to the Mansfield High School Renovation Project. DY/JL: Passes 5-0. Inspections — Project Coordinator commented inspections at the West Addition are scheduled for 12-22-99. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, QMS/MHS Project Coordinator in the amount of $3,400.00. (Cost to be split $800.00/QMS and $2,600.00/MHS) JL/DY: Passes 5-0. Fleet Environmental — QMS MOTION to recommend payment to Fleet Environmental/Application for Payment #3 for abatement work performed at Qualters Middle School through November 10, 1999 in the amount of $14,721.70. DY/KG: Passes 5-0. Valley Communication Systems — OMS MOTION to recommend payment to Valley Communication Systems for the purchase of School Furnishings in the amount of $7,566.00. JL/KG: Passes 5-0. Meeting adjourned at 10:45 PM. Respectfdly Submitted, Eleanor McCarter, Secretary James Liddick, Clerk Date