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Home My WebLink AboutMBC 01/04/2000A PP � �' i i�Dio .i � £ g^'d TOWN OF MANSFIELD Municipal Building Committee _ Meeting Minutes of January 4, 2000 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, David Young, — Kenneth Gay and Eleanor McCarter Secretary William Moore —,Excused Absence Attendees: Lincoln Lynch, School Business Manager Bob Vogel, Keyes Assoc. Michael Callahan, Bruce Hanna, Marc Jaoude, J.T. Callahan Joseph Giurleo, Eastern Electric Meeting commenced at 7:OOPM. CORRESPONDENCE: General Ltr. to MBC from CIP re: Representative need from MBC. Ken Gay to assume role. Ltr. to MBC from Gale Assoc. re: Roof testing update-Jordan/Jackson School. Ltr. to MBC from Town Accountant re: Confirming school building appropriations. Ltr. to MBC from Town Manager re: Feb 1, 2000 deadline for submitting warrant articles for Annual Town Meeting. Oualters Middle School Fax to MBC from TCI re: Drawings to install new generator. FAX to MBC from Paul Letendre re: Temporary Occupancy Permit for specific areas. Ltr. to MBC from QMS Principal re: Request to consider funding of additional furniture needs upon completion of the project. Mansfield High School FAX to MBC from Paul Letendre re: Temporary Occupancy Permit for specific areas. To MBC from Wallace Floyd re: PR-118 Modify truss in elevator shaft based on sketch. To MBC from Wallace Floyd re: CCD-119 installation ofwindowsill lseismic. Request for material and labor credit. QUALTERS MIDDLE SCHOOL Project Administration - Chairman stated that Keyes Associates has put the Town of Mansfield at risk by providing limited project management for the QMS Project and questioned Mr. Vogel as to how issues can be resolved. David Young commented that critical issues that Keyes was asked to respond to have not been addressed, i.e. winter conditions claim documentation and written construction schedule evaluation. Contract Deadline — Chairman Feeley requested on 12-14-99 that Keyes Assoc. issue notification to JTC regarding work extending beyond contract date. To date, no notice has been issued yet MBC requested it be sent weeks ago. Punch list - MBC previously requested that Keyes Assoc. prepare a concise monetized punch Punch list - MBC previously requested that Keyes Assoc. prepare a concise monetized punch list. Punch list is incomplete. Generator Design — Still awaiting final generator and gas piping design from TCI. Delay is costing Town money. Inspection Delay/Elevator #2 — Inspector on site could not perform inspection of Elevator #2 due to missing structural drawings. Structural Engineer apparently refused to issue drawings due to lack of payment from Keyes. Bob Vogel to follow up with Art Christopher. Hardware — Question raised as to whether a meeting was ever held with supplier, installer, and Keyes Assoc. to resolve door/hardware issues. Bob Vogel to verify. Heat Trace — Ongoing issue re: heat trace not functioning properly. Discussion was that if the failure is due to improper installation of heat trace, then the contractor is at fault for causing delay of Temporary Occupancy Permit. Testing should have been performed on each section of heat trace to determine cause. Committee suggested that Keyes send a letter to TCI that a circulation pump is required at no cost to the Town. Construction Evaluation — Committee members discussed discrepancies found in every schedule provided by JTC to date, i.e. missing paving, site work and contract date. Keyes has been requested to formally review schedule on several occasions but has not done so. Window fix — Committee members questioned Keyes' lack of response to window fix. Bob Vogel estimated fix cost of $30K to $40K. MBC will not accept any additional costs. Committee suggested that W. Vogel explore options with Cheviot (window supplier). 8:OOPM J.T. Callahan & Sons, Inc. Outstanding Electrical Change Order Proposals Joe Giurleo, Eastern Electric presented a list of outstanding electrical issues for review/approval. MBC stated opinion that overall charges are excessive. Proposals were discussed and negotiated as follows: * Outstanding Electrical Permit Claim $12,244.00 Status: Eastern/Town agreed to delete. COP #140 Crawispace Heat Detectors - Revised estimate to be provided by Eastern approximately $12K -$15K Status: Eastern agreed to cap cost at $12K including JTC mark up. COP #81 Lobby lights — Question re: COP#81 cost to provide additional wiring of fixtures Status: Eastern/Town agreed to delete. COP #163 Circuit Breakers for Kiln Status: Eastern/Town agreed to process. COP #171B W/E 8-21-99 Overtime/Acceleration — Denied loss of productivity. W/E 8-29-99 Overtime/Acceleration — Denied loss of productivity. Status: Eastern/Town agreed to delete. COP #209 Circuit Breakers for Heat Trace — T&M Status: Eastern/Town agreed to process. COP #221 Flange kits for stairway fixture Status: Eastern/Town agreed to process. COP #241 Temporary Heat Detectors for Occupancy. Status: JTC owns cost. COP #224 Additional Tel. in guidance — Requested by school. Status: Eastern/Town agreed to process. COP #221 Re -feed West classroom outlets — Eastern/Town agree to approve. Status: Eastern/Town agreed to process. COP #216 Generator wiring Eastern/Town agree to cost as priced. Bob Vogel to obtain engineering drawing for subcontractor. Status: Eastern/Town agreed to process. Bob Vogel to verify drop to main with TCI. COP #188 `Smoke Detector in Elevator Shaft — Cost split Eastern/Town Status: Eastern/Town agreed to split cost ($337.50 of $675.00) RFI Lo Q — Chairman questioned the status of responses held up by Keyes. Chairman disputed Marc Jaoude's argument that RFPs have held up contract work. JTC agreed with Rich Feeley, that some verbal responses have been received by Keyes. Marc Jaoude did not bring RFI log to discuss outstanding issues. David Young asked that JTC generate a list of delinquent RFI's from Keyes by Wednesday. List to be FAXED to Bob Vogel to follow up. Punch List - Michael Callahan stated that punch list was completed in Zone 2 over Christmas vacation. Chairman expressed frustration with JTC taking 4 months to complete punch list of Zone 2. Construction Schedule Comment made by Chairman that several areas remain incomplete: Ramp lighting, site work, oak trim at Admin windows. Site Work/PayinQ —Paving in rear of building is shown on schedule for March, 2000. Chairman stated that the schedule presented by JTC confirms that the contractor planned all along to be on site until March. Michael Callahan stated this work would be combined with MHS work and that the site work paving is not required to occupy school. Chairman stated that JTC has a separate contract with the Town for Qualters. JTC should not assume that work can be combined with the MHS Project. JTC/Change Order Proposals- Committee reviewed status of JTC's Change Order Proposals line by line. All approvals are tentative pending Keyes Assoc. written recommendation. Committee asked that Marc Jaoude review JTC's log and match Keyes' COP log from Steve Chmura. MBC directed JTC to issue notice to all subcontractors to submit all outstanding billing. Paul Letendre to follow up with JTC that a letter is sent. COP#171D Cleaning costs incurred by JTC $46,8087.00 Status: Denied. COP#212 Ref. Corrective work sidewalk $19,179.00. Status: Work to be completed based on Time and Materials. COP#216D Tree removal $860.00. Status: Denied US Drywall issues — Keyes needs to provide directives. Winter Conditions — Michael Callahan questioned status of JTC's delay claim. Michael Callahan expressed discontentment with response to date. Claim for Winter Conditions was rejected by Owner. Delay Claim — Michael Callahan stated opinion, that claim is justified. Marc Jaoude to resolve outstanding issues with Steve Chmura and Bob Vogel. MBC agreed to discuss both claims with J.T. Callahan tentatively Feb. Ist week. MBC will call JTC to confirm. OTHER FIRE/MEMA/DPW Combined Facilities — MBC is scheduled to meet with Associate Members on Tuesday, February 8, 2000. Preliminary RFP draft was distributed for MBC review. Secretary to copy for full board and distribute to members prior to the meeting. CIP Appointment — Volunteer is needed to serve as MBC representative to the CIP Committee for the year 2000-2001. MOTION to appoint Ken Gay as MBC representative to CIP Committee. WM/DY: Passes 5-0. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre QMS/MHS Project Coordinator for weeks ending December 25, ;1999 and January 1, 2000. (Split $800.00-QMS/$2,600-MHS) JCI Communications - MHS David Young questioned the value of Scope of Work included in contract. Work performed at Robinson and Qualters Middle School seemed more extensive than at MHS yet cost of work is almost the same. Suggestion was made to have School Dept. review. MOTION to recommend 3rd payment to JCI Communications $5,777.62. Concern raised value of Scope of Work. Flaghouse Inc - QMS School Furnishings. MOTION to recommend payment to Flaghouse Inc. in the amount of $796.80 DY/WM: Passes 5-0. Meeting adjourned at 11:35 PM. Respectfully submitted, Eleanor McCarter, Secretary .�e,� y,,. oO /James Liddick, Clerk Date