HomeMy WebLinkAboutMBC 01/11/2000TOWN OF MANSFIELD
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MUNICIPAL BUILDING COMMITTEE
Meeting Minutes of January 11, 2000
Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay
William Moore, David Young and Eleanor McCarter, Secretary
Attendees Present: James May, Wallace Floyd Design Group
Lincoln Lynch, School Business Manger
Walter Parker, School Building & Grounds Director
Lee Azinheira, DPW Director
FDM Associate Members: Edward Sliney, Fire Chief, Robert Button, MEMA, Mark Cook,
DPW -Highway Division Manager, Michael Ahern, DPW -Special
Projects Manager
Meeting Commenced @ 7:00 P.M.
CORRESPONDENCE
General
To MBC from Haller Testing re: Keyes; outstanding payments.
To Titan Roofing from Gale Assoc. re: J/J roof testing and proposal for repairs.
To Town Manager from MBC re. Associate Members sworn in to serve on MBC.
To MBC from Bea Kearney re: MBC department telephone billing -January.
Oualters Middle School
To MBC from Paul Letendre re: QMS Project Coordinator Daily Reports
To MBC from Keyes Associates re: Construction Meeting Minutes #70.
To JTC from Montle Plumbing re: 2"d Request for response to demand for direct payment.
To MBC from Keyes re: JTC Change Order #15
Mansfield High School
To MBC from Paul Letendre re: MHS Project Coordinator Daily Reports
To MBC from Wallace Floyd Design Group re: December Release of Liens
To MBC from Wallace Floyd Design Group re: 118 -PR Modify truss in elevator.
To MBC from Wallace Floyd Design Group re: 117 -CCD Provide stud knee wall for
cabinet UV and unit heater as described.
To MBC from Wallace Floyd Design Group re: RFI #109 -Refer to bulletin#117-CCD
To MBC from Wallace Floyd Design Group re: 119 -CCD Directive to install window sill
seismic reinforcement as indicated. Material/Labor credit due.
To MBC from Building Dept. re: Temp. Permit issued with exceptions.
MANSFIELD HIGH SCHOOL
General Update — Project Coordinator was out ill Friday, Monday and Tuesday (Jan. 7",
101h & I Ith) Daily Field Reports have been submitted for the Mansfield High School
and Qualters Middle School projects through December 31, 1999.
Change Order Proposals — Jim May distributed an up-to-date Change Order Proposal Log
for MBC's review/approval.
COP#32 Contractor raised issue Re: Glazed CMU not shown on finish schedule.
Architect's opinion is that the Contractor should have noticed conditions upon
walk through -$35,588.
Status: No action taken.
COP#33 ($17,307) Additional credit for Engineering involved to design lay out of new ball
field. JTC does not agree with amount of credit determined by WFDG.
Status: No action taken.
COP#40 Ref. CCD#I10 for added electrical 3-100 amp, 2 -phase 4 -wire, 120 panels -
$17,284.00.
Status: APPROVED as recommended by WFDG. MBC negotiated item
with Eastern Electrical on 1-4-00.
COP #53 Remove and replace valves at water storage tank in Boiler Room
$1,700.00.
Status: APPROVED as recommended by WFDG.
COP#54 Remove and replace 7 gate valves with new ball valves - $1,471.00.
Status: APPROVED as recommended by WFDG.
COP#55 Install sillcock in irrigation shed/$217.00
Status: APPROVED as recommended by WFDG.
COP#56 Remove and replace two 3" valves at water storage tank in Boiler Room
$1,186.00.
Status: APPROVED as recommended by WFDG.
COP#57 Install recirc. Pump system on domestic hot water in Boiler Room. Repair
waterline/$2,168.00.
Status: APPROVED as recommended by WFDG.
COP#58 Install back-flow preventors on kitchen sinks/$338.00.
Status: APPROVED as recommended by WFDG.
COP#59 Install kitchen ice maker and filter system/$528.00.
Status: APPROVED as recommended by WFDG.
COP#60 Install' janitors sink and new trap/$267.00.
Status: APPROVED as recommended by WFDG.
COP#61 Lavatory faucets to be ADA accessible/$4,914.00,
Status: No action taken.
COP#63 Modify door head detail at the exterior stair doors at both south and west
additions/$480.00.
Status: APPROVED as recommended by WFDG.
COP#69A Handicap Ramp No. 2 - $4,626.00.
COP#69B West wing exterior stairs - $6,006.00.
COP#69C Ramp No. 3R- $12,144.00.
COP#691) Handicap ramp revisions. Ref. 116 -SI.
Status: No action taken. WFDG revising Keyes' sketches.
COP#72A Modify CMU walls to metal stud and GWB construction.
Status: REJECTED. Duplicated in COP#73.
COP#72B Column surrounds in hallway at elevator on I" & 2"d floor/$1,7874.00.
Status: APPROVED as recommended by WFDG.
COP#72C New masonry walls in cafeteria/$8,698.00.
Status: APPROVED as recommended by WFDG.
COP#72D Infills over exterior stair doors/$1,415.00.
Status: REJECTED by WFDG.
COP#73 Modify CMU walls to metal stud and GWB construction between Rm.
203 & Rm. 205. Provide new steel beam below masonry wall between
Rm.213 and Rm. 215/$3,802.00.
Status: No action taken.
COP#74 Saw cut louver opening/$810.00.
Status: APPROVED as recommended by WFDG.
COP#75 Provide connections from existing ducts to new diffusers in new ceilings -
$1,349.00.
Status: APPROVED as recommended by WFDG.
COP#76 Modify ductwork and ceiling layout in cafeteria and library to
accommodate existing conditions/$1;296.00.
Status: No action taken. Project Coordinator to review.
COP#78 Raise existing blower unit and ductwork as necessary to avoid conflict
w/new walk in freezer in kitchen/$1,507.00.
Status: APPROVED as recommended by WFDG.
COP#79 Duct openings in bearing wall between cafeteria and library/$1,296.00.
Status: REJECTED. Duplicate of COP #76
COP#81 Provide 2 pulls each at exterior doors 170C & I 80 at new wing
additions of type rock wood BF157/$528.00.
Status: No action taken.
COP#82 Install glycol into the new piping systems in the south wing addition
$888.00.
COP#83
COP#89
COP#90
COP#91
COP#92
COP#94
COP#95
Status: APPROVED as recommended by WFDG.
Modify ductwork in ceiling layout in Cafe and Library to accommodate
Existing conditions/$5,216.00.
Status: Pending
Provide finish trim for window blinds on 2"d floor windows in new addition
$1,162.00.
Status: APPROVED as recommended by WFDG.
Remove partitions/doors rm233A/233B to create one Art Room. Modify
HVAC and electrical work as necessary/$1;273.00.
Status: APPROVED as recommended by WFDG.
Remove existing carpet Rm. 101. (Final finish of carpet of VCT shall be
determined at a later date.) $581.00.
Status: APPROVED as recommended by WFDG.
Tile Rms. 13813/138C using the mudset method $7,128.00.
Status: REJECTED by WFDG.
Add VCT in Rms. 123A/154. Floor prep work in cafe Rm. 138 —
$2,864.00.
Status: APPROVED as recommended by WFDG.
Repairs and floor prep work in rooms 138, 140, 142. $1,620.00.
Status: APPROVED as recommended by WFDG.
COP#96 Install (50) linear ft. of wiremold, 12 outlets & data jacks, and install (3) power
poles. Work to be based on Time and Materials/$4,414.00.
Status: Pending. Paul Letendre to verify time.
COP#99 Credit to modify CMU stabilization structural detail at existing walls
($5,173.00) Project Coordinator to supervise work.
Status: Pending. Paul Letendre to verify.
COP#103 Add'l cost associated with removing epdm roof membrane and insulation
as required to install roof top unit -Area A/$4,975.00. Discussion was that all
associated roof work is included in contract.
Status: REJECTED by WFDG.
MOTION to approve the above COP's indicated as recommended for approval by
Wallace Floyd Design Group. Change Order Proposals approved will be included
in Change Order #4. DY/JL: Passes 5-0.
JTC/Application for Payment — Jim May presented JTC/Application for Payment #12 for MBC
review/approval. Discussion opened re: outstanding disagreement between JTC and Town
regarding value of unit pricing carried in JTC's bid for roof work. Credit for unnecessary roof
work is pending. Suggestion was made to hold further payment to roofing subcontractor since
JTC contract work is substantially complete.
MOTION to recommend payment of JTC/Application for Payment #12 for work
performed through December, 1999 at the Mansfield High School. Original amount of
$492,136.45 is reduced to $399,899.02 to reflect withholding of 100% of payment to roof
subcontractor. WFDG to issue notice to JTC advising them of reduction of payment.
KG/DY: Passes 5-0.
Construction Schedule — MBC asked Jim May to comment on the accuracy of the current
construction schedule. The only complete schedule received from JTC was provided in May,
1999. Based on this schedule, Mr. May noted that JTC has not completed various contract work
per schedule i.e., in -fill of the courtyard and completion of West Wing classroom addition, a
scheduled completion of Oct. 8,1999/actual finish was Dec. 23, 1999. Math classrooms on first
floor are currently falling behind schedule.
Jim May informed the MBC that the most recent schedule provided by JTC extends beyond their
contract completion date of August 18, 2000. The new schedule indicates a November 2nd
completion date. WFDG to issue notice to JTC rejecting construction schedule as presented.
MBC asked that JTC clarify simultaneous start dates and work extending beyond contract date
including an explanation of the radical changes in schedule.
Elevator - Jim May noted that the structural drawing has been issued for the fix at the elevator
shaft.
FEASIBILITY STUDY-FIRE/DPW/MEMA
Committee Protocol — Chairman reviewed general expectations and Committee protocol.
• MBC will meet with Associate Members on a regular basis.
• Correspondence related to this project should be addressed to the MBC Office. Copies will
be read and/or distributed to all members at scheduled meetings.
• MBC Office will maintain and store all original file documentation.
• Decisions relating to the Project will be based on a majority vote by the full Committee.
• Committee will review all billing related to the study at scheduled MBC Meetings. Votes
will be taken to recommend approval or disapproval of payment to Town Manager.
• Questions regarding the Project should be directed first to the MBC Chairman. Chairman
will respond or refer to Architect as necessary.
Designer Selection RFP — Committee reviewed draft of the RFP, previously distributed to all
members, written by David Young. All members were asked for their input regarding any
changes or revisions to be made.
MEMA - Bob Button noted that the DPW garage was constructed in 1957 not 1964. Mr. Button
also stated that MEMA currently occupies one office room and not two.
Date to be changed from 1957 to 1,964 and number of rooms from (1) to (2) rooms.
Fire Dept. - Chief Sliney questioned whether study would address concerns regarding an access
traffic light in front of proposed facility for exiting fire apparatus. Notation to address traffic
light added in Section H. Services required (No. 4).
DPW - Mike Ahern discussed various suggestion to be considered and/or included in the RFP:
1. Include a list of individual names of the Designer Selection Committee.
Agreed by Committee.
2. Change wording Re: Site plan that shows only property lines, "limited" typography
and "no" wetland boundaries. Mike Ahern to generate plot plan.
3. Request for references and notice of pending legal action.
MOTION to include request for references and pending legal action. MA/MC Passes: 9-0.
4. Identify financial stability of Applicant's firm, quality control measures and assurance control
methods and procedures. Discussion was that by asking firms to provide extensive
documentation for a relatively low fee could risk losing bidders. Information could be
obtained from Applicants during the interview process.
5. Mike commented that the Town should be listed as additionally insured. Agreed by
Committee.
6. Non Collusion and "Tax" Form should be included. Agreed by Committee.
Existing Plans - David Young questioned availability of DPW Garage Plans (500 East St.).
Mike Ahern to follow up.
Manpower/Equipment Needs - DPW Manpower and Equipment needs were not available.
David Young asked Mike Ahern and Mark Cook to generate a list.
Alternative Site Location - Question was raised by David Young as to whether the leaf compost
area could be considered as a possible site. Mike Ahern to obtain street front area map from the
Assessor's offices and forward to MBC Office.
Site Visit - Pre -proposal meeting will not be held. Site visits open to all bidders are scheduled
for Feb. 1 and Feb. 3, 2000 from LOAM -Noon. David Young commented that bidders may
approach Town staff with questions about the job. To ensure uniformity, bidders should be told
to submit any job specific questions to the Committee in writing. The Committee will generate
an Official written response and circulate questions and answers to all bidders.
Advertisin¢
Job is over $10K and therefore must be advertised in the Central Register. Deadline for receipt
is Jan. 18th' Committee agreed one local paper (Sun Chronicle) will also be used. MBC Office
will incorporate adds/changes to RFP discussed and e-mail final draft to members to review prior
to advertising. DPW agreed to cover cost of advertising RFP.
Next Meeting — FDM Committee scheduled to meet again on February 8, 2000 @ 7:00 PM for
the purpose of discussing site visits.
COMPOST FACILITY UPDATE
General Update - Weekly construction meetings are being held Mondays at LOAM with Lee
Storrs, CDM, Project Coordinator.
Application for Payments - Lee Azinheira informed the MBC that Application #1 has been
processed. MBC Chairman requested copies of all payments related to the project be forwarded
to MBC. Lee Azinheira will continue to recommend payments and process through Town
Managers office.
Testin — Chairman questioned status of concrete testing. Mike Ahern confirmed that concrete
testing is being performed by an outside firm.
Change Order Proposal Review - C.J. Mabardy Inc. General Contractor
• COP#1 (revised) Revisions to drawings including additional foundations in the amount of
30,229.55. Equipment and manpower rates used are as agreed upon by CDM.
Status: Lee Azinheira recommending approval.
• COP#2 Credit for the difference between original proposed linear footage of caissons to be
installed vs. actual total. Credit amount is ($16,400.00).
Status: Lee Azinheira recommending approval.
• COP#3 Removal of existing drain manhole due to conflict with proposed caisson,
excavation and repair of existing drain line damaged. Total COP amount is $2,930.94
Status: Rejected by DPW due to questions raised by DPW re: need for "foreman"
hours on site.
• COP#4 Additional charges for downtime and obstruction during the installation of caisson
removal in the amount of 11,726.55.
Status: Rejected by DPW. DPW opinion is that cost is unjustified.
MOTION to approve C.J. Mabardy Inc./Change Order Proposals #1 and #2 as
recommended by Lee Azinheira, DPW Director. JL/KG: Passes 4-0-1. David
Young abstained.
QUALTERS MIDDLE SCHOOL
Chairman presented JTC/Change Order #15 for MBC review/approval. The following Change
Order Proposals are recommended by Keyes Assoc. for approval and included in CO#15:
COP#216B Installation of Emergency Generator, Pad, Gas Service & Fence $10,322.00.
COP#219 Retaining Wall Construction & Cut hole for Unit Ventilator $3,782.00.
COP#221 Labor for Connecting Electrical Fixtures $1,790.00.
COP#223 Flange Kits for Stairway Light Fixtures $569.00.
COP#224 Install New & Move Existing Telephone Outlets $565.00.
COP#229C Window Soffits and Column encasing Cafeteria $ $5,971.00,
COP#231 Install Ball Valves in Girls Locker Room $804.00,
COP#239 Additional Demolition in Kitchen & Cafeteria $2,047.00
MOTION to approve JTC/Change Order #15 as recommended by Keyes Associates in the
amount of $25,850.00. DY/WM: Passes 4-1-0. Ken Gay opposed.
JTC/Application for Payment ,
Chairman opened discussion re: review/approval of JTC/Application for Payment for the month
of December, 1999. A note received from Steve Chmura indicated that JTC did not provide
Release of Liens for McLaughlin Mechanical, Eastern Electric, and Tri State Fire Protection.
Committee members expressed frustration with regard to JTC's submission of incomplete
documentation on several occasions. Steve Chmura, Keyes approved the payment requisition.
MOTION to recommend payment of JTC/Application for Payment #18 in the amount of
$161,416.30 for work performed during December, 1999. MBC to send letter to Keyes
regarding their approval of payment requisition without all Release of Liens.
WMIDY: Passes 4-1-0. Jim Liddick opposed.
Acoustical Panels — Method of installation is being revised by Keyes Assoc. Chairman was
authorized by the MBC to accept reasonable credit offered by JTC. Issue to be discussed at
Thursday Job Site Meeting.
INVOICES
` F&M Generator - QMS
Temporary generator rental fee for the month of December in the amount of $1,600.00. Member
Ken Gay suggested that the invoice be rejected due to unit leaking fuel. MBC to send letter to
F&M Generator to: clean up and repair.
MOTION to reject payment to F&M Generator in the amount of $1,600.00 until clean up
and repair of fuel leak are complete. KG/DY: Passes 5-0.
Officeland — QMS School Furnishings
MOTION to recommend payment to Officeland for the purchase of one office chair in the
amount of $111.00. JL/WM: Passes 4-1-0. Ken Gay opposed.
M.D. Stedson — QMS School Furnishings
Purchase of one Speedgleam burnisher ($2,932.00) and Nobles speed scrubber 33" ($6884.00).
Total purchase $9,816.00. Status: No action taken. MBC to verify whether the expense
should be charged to School Furnishings or possibly CIP.
Keyes Associates C9410.01-50
Professional Services rendered in connection with Additions/Renovations at Qualters Middle
School through November, 27, 1999 in the amount of $7,122.22. Status: No action taken.
Jacob Leite, Inc. - QMS
Purchase of one Vulcan commercial range GH56 series (6 burner gas oven) in the amount of
$3,075.00. Status: No action taken. Linc Lynch needs to sign off on Purchase Order.
John Hoadley and Sons, Inc. — MHS
Installation of water main pipe due to break in pipe at East St. Discussion was that JTC price was
excessive. Committee previously agreed to pursue quotes. Total amount of invoice is
$3,865.70. Savings of approximately $2,500.00. Status: No action taken. Waiting for 30B
from Project Coordinator to process invoice.
Meeting adjourned @11:15 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
James Liddick, Clerk
Date