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HomeMy WebLinkAboutMBC 01/18/2000Members P60ent: Attendees: TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Meeting Minutes of January 18, 2000 Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, William Moore, David Young and Eleanor McCarter, Secretary Steve Chmura and Bob Vogel, Keyes Associates Paul Letendre, QMS Project Coordinator Walter Parker, School Buildings & Grounds Director Lincoln Lynch, School Business Manager Meeting commenced @ 7:OOPM QUALTERS MIDDLE SCHOOL Release of Liens - Eastern, Tri State Fire Protection and McLaughlin Release of Liens were FAXED to Steve Chmura late afternoon. Grease Trap – Walter Parker expressed frustration Re: difficult access to newly installed grease trap behind boilers. 'Chairman noted that Inspector Connie Lajoie had specified where the trap would be installed. Heat Trace- Contract work is incomplete. Meeting was held today with Ron Furbish, Mike Hickey, TCI and Heat Trace Sales Representative, The consensus is that the heat trace is defective. The "technical' representative requested for this meeting was not present. David Young suggested that Keyes issue a strong notice to JTC to notify Montle Plumbing their incomplete work is jeopardizing occupancy of the building. Generator – MI cable is in. All necessary wiring should be complete by end of week. New transfer switch is included. January is the last month for rental of temporary unit. Chair Lifts -Subcontractor (Garaventa) pre -tested all chair lifts prior to state inspection. No problems found. Library – School Dept. is preparing library for occupancy and moving in. Elevator – Contract work incomplete. Still waiting for state inspection of Elevator #2. Lack of inspection is causing delay of occupancy of library. Ramp Lighting – Recessed ramp lighting is now complete. David Young requested that bollards to be turned off temporarily. Auditorium – Contract work is incomplete. 0 Issue re: masonry patch to match. Project Coordinator feels contractor owns. r • Structural: Required seismic reinforcement is problematic to repair as designed due to location of existing electrical work. Keyes to contact Sarkis Zeronian to request directive be re -issued to JTC with sketch. Appropriate credit to follow. • Ceiling fire was detected by custodians on 1-13-00 @4:59 PM. 2 men were transported to local hospital for smoke inhalation. Apparent cause of fire was due to prep work in painting ceiling. Papers protecting light fixtures were left in the fixtures for the evening with power on. Project Coordinator to issue notice that JTC will be held responsible for costs incurred relating to recent fire, including but not limited to ceiling repair, damage to stage, curtain cleaning, loss of wages, fire response etc. • Use of QMS auditorium: Linc Lynch questioned completion of the QMS auditorium by April 7"'. School Dept. is hesitant to turn over the MHS auditorium to JTC without assurance that one of the facilities will be available to for use for the Annual Town Meeting, April, 7, 2000. Issue pending. Incomplete Contract Work—MBC Chairman questioned Keyes Associates as to the status of a letter to JTC re: substantial incomplete contract work. Bob Vogel indicated that the notice has not been issued. Mr. Vogel will issue letter Wednesday, Jan. 19, 2000. Workmanship — Members R. Feeley and D. Young visited job site on Saturday, Jan. 15a'. Rich Feeley expressed frustration Re: deplorable workmanship throughout the school. David Young noted several discrepancies in cafeteria, i.e., expansion joint, lack of caulking, etc. Punch List — Jim Liddick question status of punch list. 'Steve Chmura indicated that the punch list is up to date. Copy was given to JTC. Keyes to work on assigning monetary values to outstanding work. Chairman questioned status of Zone 2 Punch list. Steve Chmura confirmed that punch list is generated for Zone 2, but excludes TCI work. Chairman asked Bob Vogel to contact Dick Battles at TCI immediately to provide final ; punch list. Project Coordinator to verify final punch list. Substantial Completion - Committee members questioned Keyes Associates re: certification of phased substantial completion. Bob Vogel responded that Keyes has not issued any phased certification. Mr. Vogel suggested a meeting with Ron Ashton towards the end of project to help resolve outstanding issues. As -Built Drawings Comment was made that JTC has not provided any as -built drawings to date as required per specifications. Heat loss - Drafts reported in both vestibules causing significant heat loss. Electrical Panels —Contract work is incomplete. Markings are missing.. Loading dock — Contract work is incomplete. Paint Storage - Downspout drain over paint storage area is incomplete. Cafeteria — Severe drafts found around column. Chairman asked Steve Chmura to review issue. Library — Steve Chmura confirmed that JTC has been directed to order and install new sills. Contract work is still incomplete. Bathroom/Gym — Project Coordinator reported that areas are in use. Gym Mats — Gym mats were not installed per specification. Maple trim is missing. Music Storage — Walter Parker noted that the lighting in music storage is missing Hardware Issue — Discrepancies re: doors/hardware. Eagle Hardware has not performed inspection of materials/installation to date. Project Coordinator commented that the meeting with Eagle Hardware & Construction Consulting to resolve issues did not occur. Chairman questioned additional costs indicated in COP#272 Ref. Add] Doors and Hardware. Steve Chmura to follow up. Dampers — Question raised re: removal of 3 dampers. Per plan credit will be due. Keyes to follow up as to whether or not Construction Schedule — Project Coordinator indicated that a shortage of manpower continues to Binder ITC's ability to complete work in a timely fashion. Manpower — Project Coordinator noted limited manpower on site. Manpower on site today (1-18-00) included 3 electrical workers, 2 painters (afternoon only) and one worker from Garaventa Elevator. Construction Schedule Evaluation - .Due by Feb. 1, 2000 Previous discussion with Michael Callahan was that subcontractors would be notified by JTC to provide all COP'S by deadline of February ls`. Paul L. opinion is that letter has been sent JTC/Project Administration: • Steve Chmura expressed frustration Re: COP'S received from JTC repeatedly without proper documentation. Committee members noted that any change orders proposals received having insufficient should be rejected immediately and returned to JTC. • Steve Chmura stated that he had not received copies of several COP'S indicated on J.T. Callahan's change order proposal log. David Young asked that Mr. Chmura coordinate efforts and verify the status of all COP's with JTC. Temp. Doors — Walter Parker questioned the whereabouts of temporary doors previously installed. Paul Letendre to issue memo to JTC - Owner asking for whereabouts of temporary doors purchased in approved COP#33 in the amount of $2806.00. € Auditorium Doors — Issue re: error in drawings for door opening off front lobby. Issue F re: incorrect measurement of door frames, Keyes gave directive to JTC to buy new frames and not cut. JTC moved forward in cutting doors. Keyes to follow up. Construction Schedule Evaluation — Due by Feb. 1, 2000. Previous discussion with Michael Callahan was that subcontractors would be notified by JTC to provide all COP's by deadline of February I". Paul Letendre feels that the letter from JTC has been sent. COP #270 ref Curbs for ductwork/Waterproof AC — Chairman raised question as to whether letter a received from TCI matches COP #270. Paul Letendre to clarify with TCI. Pipe Freeze-up — Project Coordinator reported that a sprinkler pipe burst today. Paul Letendre commented that the cabinet unit is not working properly in Stairwell #5due to JTC's contract work being incomplete. Paul Letendre to issue notice to JTC re: damage caused. Capital Improvement Expenses — Lincoln Lynch suggested that per Town Accountant, a meeting should be scheduled with MBC, Town Manager and School Dept. to discuss Capital Expenditures that could be brought to CIP for consideration. Keyes Associates Discussion opened regarding Keyes' overall lack of response to MBC requests. Examples mentioned included: • Phone calls to Keyes from MBC not returned. Requested notices/letter writing (i.e. notice to JTC to provide complete schedule) Notice never issued. • Request for Architect's written schedule evaluation— Never received. • Several follow up issues with TCI (i.e. heat trace, generator,heat/smoke detector crawl space, elevator) - Lack of follow-through caused lengthy delays to resolve issues. David Young suggested that MBC issue a strong letter to Keyes Associates Re: non- performance. Copies should be sent to Town Manager and Town Counsel, Bob Mangiaratti. DelaLClaim/Winter Conditions - Suggestion was made by Jim Liddick to push back from the Feb . Is meeting with JTC by one week. Based on input from Keyes Associates, additional time is needed to update the monetized punch list. MBC to notify J.T. Callahan, OTHER: MHS Roof Issue — A meeting with Attorneys Russ Conn and Chris Petrini is scheduled for next week at 7:30P.M. to discuss status of the SMI Litigation. Chairman will request permission from Town Manager to ask for their legal opinion re: unit pricing issue in MHS roof work dispute at this time. INVOICES: Jacob Licht Inc. - QMS MOTION to recommend payment to Jacob Licht Inc. for the purchase of one Vulcan commercial range in the amount of $3075.00. Range was previously deleted from JTC contract due to excessive cost. Food Service Director requested that a Vulcan range be purchased independently to reduce cost. DY/KG: Passes 5-0. F&M Generator — QMS MOTION to recommend payment to F&M Generator in the amount of $1,600.00 for rental of temporary generator unit — December, 1999. WM/KG: Passes 5-0. John Hoadley & Sons - QMS MOTION to recommend payment to John Hoadley & Sons for the installation of a water main pipe including materials in the amount of $3,865.70. DY/KG: Passes 5-0. Advantage Appliance - QMS School Furnishings MOTION to recommend payment to Advantage Appliance for the purchase of one electric range and one refrigerator in the amount of $1,239.00. JL/WM: Passes 5-0. M.D. Stedson — MHS School Furnishings MOTION to recommend payment to M.D. Stedson Co. for the purchase of one speed scrubber and burnisher in the amount of $9,816.00. JL/DY: Passes 5-0. Letendre Company MOTION to recommend, payment to Paul Letendre, MHS/QMS rProject Coordinator for weeks ending January 8 and January 15, 2000 in the amount of 3,400.00. (Cost split $800.00/QMS and $2,600.00/MHS). Requisition indicates 3 days out ill. DY/WM: Passes 5-0 Keyes Associates - Invoices C9410.01-50 and C9410.01-51 Status: No action taken Meeting adjourned @ 10:30 P.M Respectfully Submitted, Eleanor McCarter James Liddick, Clerk Date