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HomeMy WebLinkAboutMBC 02/01/2000�� rl TOWN OF MANSFIELD Mansfield Municipal Building Committee Meeting Minutes of February 1, 2000 kip PFF-q'3% Memders Present: Richard Feeley, Chairman, James Liddick, Clerk (8:20PM), William Moore, Kenneth Gay (7' 15PM) David Young and Eleanor McCarter, Secretary Attendees: Paul Letendre, QMS/MIIS Project Coordinator James May, Wallace Floyd Design Group Steve Chmura and Bob Vogel (9: IOPM), Keyes Associates Walter Parker, School Buildings & Grounds Meeting Commenced at 7:OOPM MANSFIELD HIGHSCHOOL Auditorium JTC contract work is incomplete. Jim May reviewed letter of response with the Committee re: method to install insulation. JTC proposing cut and patch. Ltr. re: Auditorium MBC expects a credit for not removing existing ceiling. JTC Schedule Evaluation — Wallace Floyd submitted a written draft evaluating JTC'S construction schedule. Committee members approved WFDG's response letter to JTC. Change Order Proposals — Jim May presented COP#133 Ref. Running Conduit at South Addition from sewer ejector valve pit to sewer tank. Discussion was that JTC did not use reasonable care during excavation and uncovered existing electrical line. COP was rejected. David Young asked that Wallace Floyd issue letter to JTC. • COP#138 Ref. Infill mats depression at entries. Discussion was to keep in -fill. Walter Parker to secure mats. JTC/Application for Payment — Jim May reported that Wallace Floyd did not receive proper paperwork from J.T. Callahan to review, therefore no action is required regarding the Change Order or Application for Payment approvals. Rear Drainage - David Young requested that Keyes review drainage issue in the rear of MHS at new parking area. Issue pending. QUALTERS MIDDLE SCHOOL Roof Warranty — Roof work is incomplete. JTC needs to complete and pay for inspection before warranty certificate will be issued. Product warranty and closeout requirements — Steve Chmura provided itemized listing to the committee for review. Final Punch List - Steve Chmura provided final punch list including monetary value. Issue raised that all penetrations to concrete wall, require sleeves and fire -stopping. Project Coordinator and Steve Chmura to review final punch list and issue to JTC. Committee members suggested that assigned values were not reasonable and need to be reviewed/revised. Walter Parker was asked to submit any past approved punch list items to Keyes Assoc. to include. Steve Chmura noted that the exterior punch list has not yet been generated. Substantial Occupancy —Comment was made that a Notice of Substantial Completion has never been issued to J.T. Callahan from Keyes Associates. Final Punch List/Electrical - David Young requested that Keyes issue a letter to TCI specifying a deadline of next Friday (1-11-00) to submit final punch list for electrical. Credits due to Town — Rich Feeley asked Project Coordinator to review any potential, credits or partial credits that may be due to the Owner. Auditorium Seismic - Amount carried in schedule of values is $80,000.00 for Auditorium and $38,000 in gymnasium. Discussion was that much of the auditorium work was deleted by the Structural Engineer. Sarkis Zeronian has advised Keyes of an alternate plan repair cracks located on either side of stage. Issue pending. Acoustical Panel Trim —Discussion was raised by Rich Feeley that painting sub owns necessary finish work per Addendum #3. Oak trim on acoustical panels needs to be finished and sealed. Steve Chmura's understanding (from Bruce Hanna, JTC) is that the work would be performed. Mr. Feeley asked that Keyes follow up and confirm work is completed. Change Order — J.T. Callahan did not provide Change Order paperwork within a reasonable timeframe for Keyes Assoc. to review. MBC requested Steve Chmura review documentation thoroughly. MBC will review next week for approval. Mr. Chmura noted that Keyes is experiencing frequent delays in receiving paperwork from JTC. Incomplete Contract Work - Keyes Associates to issue notice to J.T. Callahan identifying incomplete contract work to be completed by JTC. Generator — Project Coordinator reported that the new, generator would be switched on line tomorrow (2-1-00). Elevator — Inspection of elevator in library (originally scheduled for Jan. 28th) was cancelled by State. First available date for re -inspection was at end of February. Inspector will come sooner if the contractor wishes to pay time and one half. Tyssen Elevator agreed to pay overtime charges. Hardware Issues — Discussion re: issue with door hardware problems. MBC requested that Keyes issue notice to JTC that corrective action will be taken if school is unable to access any area of the school. Hot Water Issue - TCI has not determined final cause of hot water not running at proper temperature (manufacturer defect, installation or design). Chairman requested that Keyes issue letter asking TCI to identify the specific cause of problem and recommend fix. Test demonstration to be held with Johnson controls. Sprinklers — Recent drop to freezing temperatures caused (2) sprinklers to freeze and break. School Dept. raising boiler temperature to 200 to prevent further problems. Walter Parker commented that heating costs have increased substantially. Chairman Feeley commented that a cost increase would be expected with the expansion of school additions to heat. INVOICES Letendre Companv MOTION to recommend payment to Paul Letendre, QMS/MHS Project Coordinator for work performed weeks ending Jan. 22, 2000 and Jan.. 29, 2000. (Cost to be split $800/QMS and $2600.00/MHS) KG/WM: Passes 5-0. JCI Communications MHS School Furnishings MOTION to recommend payment to JCI Communications for payment #4 of contract to install technology infrastructure at MHS in the amount of $5,784.90. WM/JL: Passes 5-0. Hertz Furniture Systems. Inc. QMS School Furnishings MOTION to recommend payment to Hertz Furniture Systems for the purchase of student chairs and junior rostrum in the amount of $1,680.80. JL/WM: Passes 5-0. Sax Arts & Crafts QMS School Furnishings MOTION to recommend payment to Sax Arts & Crafts for the purchase of 3 -deck tower paper rack in the amount of $131.00 WM/DY: Passes 5-0. Mini Warehouse - QMS MOTION to recommend payment to Mini Warehouse for January storage trailer rental in the amount of $80.00. JUDY: Passes 5-0. Meeting commenced 10:30PM Respectfully submitted, Eleanor McCarter, Secretary MUNICIPAL BUILDING COMMITTEE AGENDA Jan. 25, 2000 THIRD FLOOR COMMITTEE ROOM -TOWN HALL 7:OOPM Meeting called to order CORRESPONDENCE MANSFIELD HIGH SCHOOL Jim May, Wallace Floyd Design Group Paul Letendre, Project Coordinator General Update • Construction Evaluation Schedule • JTC/Change Order 94 — Review/Approval As time allows: OTHER BUSINESS INVOICES MEETING CANCELLED DUE TO SNOW STORM. TOWN HALL CLOSED.