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HomeMy WebLinkAboutMBC 02/08/2000TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of February 8, 2000 Richard Feeley, Chairman, James Liddick, Clerk, Ken Gay (9:OOPM), Clerk, William Moore, David Young and Eleanor McCarter, Secretary Attendees: Steve Chmura, Keyes Associates Paul Letendre, QMS Project Coordinator Walter Parker, Buildings & Grounds Director Lincoln Linch, School Business Manager John D' Agostino, Town Manager (8:20PM) Meeting Commenced at 7:1OPM QUALTERS MIDDLE SCHOOL JTC/Application for Payment - Steve Chmura stated that the percentage of incomplete contract work exceeds one percent of contract therefore J.T. Callahan's is not entitled to bill as 100% complete. January Application for Payment was rejected. Estimated value over $250,000.00. Punch List - Chairman Feeley questioned Keyes Assoc. as to the status of final Punch Lists. Steve Chmura responded that, preparation of punch lists items is ongoing. JTC has requested final punch list. Committee members advised Mr. Chmura that JTC is not entitled to a monetized punch list due to the extensive volume of contract work incomplete. MBC directed Keyes Assoc. to forward a non -monetized punch list to JTC along with a request to confirm when contract work will be complete. MBC also requested that Keyes issue additional letters identifying any rejected work and work completed. • Auditorium can not be punch listed at this time due to amount of contract work incomplete. • Exterior landscape can not be punch listed at this time due to amount of contract work incomplete. • Plumbing/Mechanical and Kitchen punch lists have been received from TCI and Crabtree McGrath. Cafeteria David Young noted that the expansion joint in cafeteria is incomplete. Mr. Young requested that Keyes follow up with JTC. Elevator #2 —Steve Chmura reported that Elevator #2 in Library failed state inspection. A30 - day 30day temporary permit was issued citing three minor violations that need to be addressed. Pre -cast concrete/Library — Steve Chmura commented that the lintels are incomplete. Sidewalk/Bus Loop —Concern was raised by Walter Parker that the new sidewalk has lifted approximately 1" above curb all along the bus loop between QMS and MHS. David Young suggested a section of sidewalk be removed in the Spring for testing. Curb could be caulked if necessary. O&M Manuals — Walter Parker requested copies of all Operation and Maintenance Manuals. Steve Chmura noted that JTC has not provided O&M Manuals to date. MBC asked that Keyes issue notice to JTC that warranty periods on equipment should not be begin effectiveness until owner receives O&M Manuals. As -Built Drawings — David Young questioned Keyes as to the status of drawings. Steve Chmura was unsure as to what drawings were complete. Mr. Young asked Steve Chmura to issue a request that all subcontractors respond re: status of As -Built Drawings to date. Gang Toilets — Chairman Feeley commented that the accent strip in the gang bathrooms was not installed per specifications. Issue pending. Generator — Question was raised as to whether the new generator should be wired to emergency electrical panel for prolonged power outages. Discussion was that work is cost prohibitive at this time. Town Manager suggested that notification be sent to MEMA that QMS should not be used as an emergency shelter. Linc Lynch to follow-up. Doors/hardware - Project Coordinator reported that installation of doors and hardware is incomplete. Auditorium — Steve Chmura commented that the seal coat is complete. Concern was raised by Project Coordinator that floor prep was not performed properly. Holes in floor have not been patched. Doors should be rejected. MBC asked that Keyes issue a letter informing JTC of rejected work. Project Administration Committee members expressed frustration with regard to Keyes Associates' insufficient level of project management assigned to the QMS project. Window Issue — Rich Feeley asked Bob Vogel to verify the efforts of Ron Ashton, Keyes Assoc. in that he was responsible for issuing the original window dimensions and directed Contractor as such. Issue pending. Auditorium Seismic — Steve Chmura commented that JTC had received the revised seismic drawings by 1-19-99. Contract Issue — Rich Feeley raised question according to Mass General Laws as to who is responsible for issues within an addenda, if the subcontractor did not bid on the addendum. Keyes to investigate and respond to MBC. COP#74 Ref. Infill of Skylights — Question was raised as to whether work was included in drawings. Steve Chmura to follow up with Dan Freeman, Keyes Associates for clarification. Walter Parker raised the question as to why the Town paid to remove the double ceilings shown on the drawings. After review it was determined that the Change Order was correct. Loading Dock — Steve Chmura commented that there is a substantial amount of concrete work incomplete. Bumper has not been installed. FIC/Project Administration — Paul Letendre reported that the Job Superintendent, Bruce Hanna has been transferred to another JTC project in Florida. Terrazzo — Question raised as to whether owner ever eliminated work. Chairman confirmed that the MBC did direct that the item be removed. Handicap Ramp — David Young questioned Keyes re: the status of the handicap ramp. Steve Chmura responded that the ramp work is incomplete. MANSFIELD HIGH SCHOOL Roof Issue — Chairman had a meeting with Bob Mangiaratti, Town Manager and Paul Letendre to discuss the unit pricing issue. Mr. Mangiaratti to draft letter of response prior to the 2-29-00 MBC meeting with J.T. Callahan, JTC/Chafe Order #4 — Chairman presented Change Order #4 including CDP's previously approved by the MBC as recommended by Wallace Floyd Design Group. MOTION to approve JTC/Change Order #4 in the amount of $30,292.00. DY/JL: Passes 4-1. 'Ken Gay opposed. JTC/Application for Payment 913 MOTION to recommend payment to J.T. Callahan & Sons for work performed during the month of January in the amount of $179,232.77. DY/JL: Passes 4-1. Ken Gay opposed. Sarkis Zeronian MOTION to recommend payment in the amount of $5,000.00 to Sarkis Zeronian for fees associated with structural testing at Qualters Middle School. DY/JL: Passes 5-0. Meeting adjourned @ 10:30 P.M. Respectfully submitted, Eleanor McCarter, Secretary Tames Liddick, Clerk Date