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HomeMy WebLinkAboutMBC 02/22/20000 Member's Present: TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of February 22, 2000 Richard Feeley, Chairman, James Liddick, Clerk (7:35), Kenneth Gay, William Moore, David Young (7:21PM) and Eleanor McCarter, Secretary Attendees: Russell Conn, Conn, Kavanaugh, Rosenthal, Peisch & Ford LLP John D'Agostino, Town Manager Paul Letendre, Project Coordinator Steve Chmura, Keyes Associates Lee Azinheira, DPW Director Meeting Commenced at 7:15PM QUALTERS MIDDLE SCHOOL SMI Litigation — Attorney Conn raised concern that discussions about the case puts the attorney client privileges at risk with the additional attendees present. MOTION made to adjourn to Executive Session for the purpose of conducting discussion relating to pending litigation, and to resume to the public MBC Meeting following said discussions. WMIDY: Passes 3-0. Attendees Paul Letendre and Steve Chmura were asked to leave the room at this time. 8:OOPM FDMW Feasibility Study No Associate Members were present at this time. Committee moved forward with evening agenda. 8:IOPM - QUALTERS MIDDLE SCHOOL Project Administration — Bob Vogel was scheduled to attend tonight along with Steve Chmura. Mr. Vogel cancelled earlier today due to conflict with another job meeting. Committee members expressed frustration with regard to Mr. Vogel's lack of administrative support provided to the QMS Project. MBC had directed Keyes previously to issue notice to JTC re: various concerns at Qualters i.e. list specifying work not accepted, lack of manpower on site, list of contract work incomplete, verification of window issue (B. Vogel), list of credits due to Town. Chairman commented that the MBC has not received any copies of Keyes' correspondence to JTC addressing these issues. Steve Chmura noted that 4 out of the 30 or 40 letters Keyes needs to send have been issued. Incomplete Work — Steve Chmura presented a list of various issues for MBC review. Committee identified line items as work expected to be completed vs. Town to accept credit. Credits due to Town — Steve Chmura reviewed a list of credits due to the Town. Total estimated credit to date is $185K. Jim Liddick instructed W. Chmura (Keyes Assoc.) at the February 15, 2000 meeting of the MBC, to make preparing appropriate back up for credits a priority and forward complete list of credits to JTC for review/processing. Mr. Chmura commented that credit C.O has not been issued by Keyes. Chairman Feeley directed Mr. Chmura to prepare the necessary paperwork and forward to JTC ASAP. Terrazzo Floor — MBC previously gave directive to Keyes (2-15-00) to issue Construction Change Directive to JTC to omit floor work and accept credit. Steve Chmura stated that he gave verbal notice to JTC not to perform work. Mr. Chmura reported that Contractor was on site today and was proceeding with work. Chairman expressed frustration that credit is now reduced due to Keyes' lack of written directive. JTC/Delay Claim - Meeting with J.T. Callahan is scheduled for next Tuesday, Feb. 29a' to discuss their delay claim. Chairman expressed concern re: quality of completed punch lists, list of rejected work, credit list, and list of JTC contract work incomplete. MBC requested Steve Chmura be on site from now until next Tuesday to ensure that all Keyes' documentation is in order. Chairman polled MBC members for a date to meet with Bob Vogel. Meeting will be scheduled posted for Monday. Feb. 28, 2000 with Bob Vogel at 7PM. FDMW FACILITIES Request for Proposal — Chairman asked for comments and/or approval of the final RFP from the members present. MOTION to approve the Request for Proposal as it relates to the FDMW Feasibility Study. DY/WM: Passes 5-0. 10:05PM - Associate Members Mike Ahern, Mark Cook and Bob Button arrived. Members M. Ahern and M. Cook were unavailable at the time scheduled due an ongoing DPW budget review meeting. Mr. Button noted that Chief Sliney was in the building earlier in the evening, but could not be located at this time. MOTION made to rescind approval of the final RFP as previously voted to further discuss with Associate Members. DY/JL: Passes 5-0. RFP Del av — Rich Feeley opened discussion to clarify recent miscommunication concerns. Mike Ahern expressed frustration in the lack of written notice as to the recent delay of the RFP. Chairman Feeley commented that the MBC did not receive any written correspondence from the Board of Selectman/Town Manager re: the Board's vote to add the Water Dept needs to this study. The MBC was directed verbally by John D'Agostino to delay issuing the RFP and to include Water Dept. needs in the scope of work within this study. Information regarding this conversation was provided to all members via e-mail from the MBC Office. Communication — Rich Feeley noted that only one of the four Associate members confirmed attendance for tonight's meeting as requested. Chairman Feeley stressed the importance of all members maintaining communications between the MBC Office and various departments. Mr. Feeley asked that all members respond promptly to communications and reiterated that any questions or concerns should be directed through the MBC Office. RFP — Final draft copy was previously distributed for Committee review. MBC Secretary implemented minor grammar changes. Discussion was whether or not to reconsider two additions (Provide Financial Information and QC information) under Submission Requirements. Previous discussion was that adding the above referenced requirements could risk losing qualified bidders. Rich Feeley polled members for any additional comments or changes necessary. MOTION to accept the final Request for Proposal as printed. DY/WM : Passes 8-0. RFP Mailing List — MBC Secretary is generating a list of anyone requesting copies of the RFP. Members who would like to add a firm to the distribution list were asked to give name of firm and contact information to Eleanor McCarter. David Young requested that William Lockwood, Gale Associates be added. COMPOST FACILITY Mike Ahern reported that the Project is very far behind schedule. Contractor to be put on notice. Meeting adjourned at 10:30PM Respectfully Submitted, Eleanor McCarter, Secretary, James Liddick, Clerk "�r_el- o0 Date