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Home My WebLink AboutMBC 02/29/2000TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of February 29, 2000 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay William Moore, David Young, and Eleanor McCarter, Secretary Attendees: Susan Michael Brown, David Burson (7:30PM),Wallace Floyd Steve Chmura & Bob Vogel, Keyes Associates Paul Letendre, QMS Project Coordinator Lincoln Lynch, School Business Manager Walter Parker, School Business & Grounds Manager Michael Callahan, Marc Jaoude and Joe Giurleo, J.T.Callahan & Sons, Inc. Robert Feeley, Feeley, McAnespie, Inc. Meeting commenced @ 7:1OPM. MANSFIELD HIGH SCHOOL Pipe Insulation/New Wing —Main pipe for the sprinkler system passes through existing new wall of construction that includes an unheated wall cavity (2 to 3 inches). Question was raised as to whether insulation is required. Wallace Floyd to ask TCI to review. Existing Doors — Ms. Brown commented that the existing doors are marred. Suggestion was made previously to install kick plates. MBC opinion was that installation of kick plates was cost prohibitive at this time. Project Coordinator commented that the painter has prepared doors per specifications. Rich Feeley to review the condition of door finish of existing doors. Vestibule Floor — Ms. Brown questioned the MBC re: previous discussion with Jim May to eliminate mats at new vestibule and replace with quarry tile. MBC responded that installation of quarry tile is cost prohibitive. Sue Michael Brown to verify cost of quarry tile and investigate other options. David Young asked Ms. Brown to verify what was included in the original specs. Floor Drains/Vestibule - David Young asked if credit was received for the deletion of floor drains in vestibule. (Chairman noted that partial work was completed.) WFDG to follow up. Change Order Proposals — Sue Michael Brown reviewed the status of various pending Change Order Proposals with the Committee. COP #45A Ref. Revised Credit for deletion of plumbing in 162, 127B ($4,258.00). Status: Recommend to approve per Wallace Floyd Design Group. COP #145A Ref. Science Lab Sinks — Discrepancy issue re: installation of cup sinks. The Science Dept. has indicated that the undersized sink installations are unacceptable to meet classroom needs. Ms. Brown stated that a full size sink was shown in the shop drawings. However a cut sheet was not provided to the Contractor. Chairman asked that Linc Lynch obtain an opinion from School Superintendent to see if he wishes to incur the additional cost ($14,293.00) to remove and re -install full-sized sinks in new and existing classrooms. Status: Issue pending. COP #150 Ref. New CMU wet walls in rooms 128 and 236 in the amount of $2,883.00. Status: Recommend to approve per Wallace Floyd Design Group. MOTION made to approve the following as recommended by Wallace Floyd Design Group: COP #45A Ref. Revised credit for deletion of plumbing - ($4,258.00). COP #150 Ref. New CMU wet walls in Rm. 128 and Rm. 236 - $2,883.00. DY/KG: Passes 4-1-0. Jim Liddick opposed. Locker Room Changes — Linc Lynch commented that the Athletic Dept is experiencing supervision problems in locker rooms and would like to explore feasibility of making changes to the scope of work in both the girls and boys locker rooms. Based on a previous meeting held with School staff and Wallace Floyd, it was noted that the cost of changes would be substantial. Mr. Lynch discussed the possibility of having the School Dept. re -finish gym bleachers and using the amount of credit for the locker room changes. Paul Letendre to verify that specs. include a line item for bleachers and the associated value. Rich Feeley requested that the School Dept. adhere to current protocol and obtain opinion from Mr. Moretti about incurring the additional expense. Linc Lynch and Walter Parker to follow up with Superintendent and respond to Vice Principal and Athletic Dept. QUALTERS MIDDLE SCHOOL Winter Conditions/Masonry - Michael Callahan disputed Keyes' opinion that Means & Methods were available to JTC to proceed with required contract work. Bob Vogel stated the following opinion; • JTC did not explore all possible options to adhere to their schedule. • Based on the schedule provided by JTC at that time, Zone 1 could not be finished in time to start Zone 2. • The 30 -day notice regarding Building Inspector approval was not factored into the start of JTC's schedule. • Notice to proceed was issued to JTC on July 7, 1998. • JTC did not provide an approved schedule to the MBC until Sept. 28, 1998. Chairman commented that per spec. the Contractor is to carry cost of work to be performed under winter conditions. Michael Callahan agreed that JTC was able to proceed with work in other areas. 8:20 PM. Committee adjourned for 5 minute caucus to discuss terms of cost agreement. MBC reconvened at 8:25 PM. Status: Re: COP #111 Winter Conditions Masonry- Cost is $20,000.00 plus 8% mark up. JTC agreed to accept $27,500.00 for winter conditions. Keyes Associates will prepare Change Order Proposal #111R including the required back up for MBC approval. Punch List — Steve Chmura reviewed a lengthy list of incomplete work with Michael Callahan i.e. door at stairwell #1 jammed and does not close, missing traffic pads on roof, master keys unable to open doors, pads at gym w/oak trim to be installed top and bottom, etc. Due to the volume of incomplete contract work, Mr. Chmura noted that Keyes is unable to prepare punch lists of the exterior, gymnasium, and auditorium areas. Bob Vogel questioned Michael Callahan as to when JTC will be ready to have remaining areas punched. Mr. Callahan responded that area should be ready within two weeks. Steve Chmura to forward remaining lists to JTC at that time. Paul Letendre commented that mechanical formal request for re -inspection must be received from all mechanical trades by Thursday's 8:30AM meeting scheduled with TCI so that, Keyes can review. Rejected work —Architect provided a list of rejected work for review. • Expansion joint — Michael commented that existing floor is bellied. Steve Chmura stated that various options to address the problem were discussed with JTC over the summer. Keyes faulted JTC with waiting until the last minute to address issue. Workmanship is unacceptable. Discussion was to bush hammer a three -tile width area. JTC to prepare COP to level slab near expansion joint in cafeteria. David Young expressed concern re: vibrations causing damage to 1'` floor lighting. Paul Letendre to follow up. • Gang Toilet Rooms — Town paid $8,000 to install Ceramic tile at chase wall. Work was not installed as directed. JTC to prepare credit for total footage of rejected work. • Wall at Admin. — Masonry was rejected by MBC. Window does not meet wall. Michael Callahan commented that repair to window was complete. Architect and Project Coordinator both agreed that repair is unacceptable. Rich Feeley suggested that JTC direct sub -contractors to remove and reconstruct masonry wall. Keyes to discuss additional alternatives with JTC. • Heat Trace — Rich Feeley questioned, how Montle Plumbing installed heat trace throughout the length of pipe. Steve Chmura responded that the Contractor ran piping through crawl space instead of first floor ceiling per contract drawings. Michael Callahan to advise Paul Rapoza to install re -circulation pump or remove and re -install plumbing per specifications. • Water Fountain — Rich Feeley questioned status of a credit due to Town for glazed block patch to match. Keyes Assoc. previously requested credit proposal from JTC. Michael Callahan to follow up re: status of credit. MBC agreed to backsplash method using a pre - finished plywood. Sample was to be shown to MBC prior to remaining installation. JTC did not provide sample. Contractor installed an unfinished birch plywood. It was reported that water has permeated through plywood. 'JTC agreed to remove water coolers and replace with pre -finished materials and clear varnish. • Computer Room Cabinets — Spec. calls for base trim. Discussion re: options to repair voids. JTC agreed to repair voids using a 1" oak trim affixed to cabinetry. • Window System Installation — Keyes opinion is that both Architect and Contractor are at fault. Repositioning of window created additional work. Michael Callahan will review drawings. Bob Vogel to continue to explore options to correct issue. • Vestibule doors/Admin — Issue re: door not closing properly. Project Coordinator commented that door had negative pitch back to building. Michael Callahan responded that JTC would repair doors to the owner's satisfaction. • Wall padding at Gymnasium —Installation pending. • Acoustical wall padding at cafeteria — Keyes/Project Coordinator to review Time Extension/Liquidated Damages — Based on the contract deadline of December 17, 1999, the Town is entitled to receive liquidated damages at a rate of $500.00 per day $38,000.00 for 76 days to date). JTC's claim was for additional General Conditions for time extension to contract. Extension of time to contract was not authorized by MBC due to lack of proper back up provided to support the time requested. Keyes Associates noted that per specs., costs incurred by change order were already paid to JTC within the monthly Application for Payments. Both parties agreed to drop claims for additional General Conditions/Liquidated Damages and that no dollars are due to either party. Credits — Chairman reviewed list of credits. MBC to forward list of credits including values for JTC review and respond. Roof penetrations — Contract owns roof penetrations (15) per contract. Paul Letendre commented that the value assigned to penetration work is based on the cost for similar work provided by roofer in a previous COP. Roof Issue/MfIS — Bob Feeley, of Feeley, McAnespie Inc. questioned JTC withholding roof payment from December due to JTC's dispute with the Town re: use of unit pricing. MBC Chairman explained that the bid sheet from Contractor did not include a value for roof work. David Burson stated that if roof work is deleted, the Owner is entitled to the value per unit pricing included in bid. Both Town Counsel and the Attorney General's Office support this determination. MOTION made to authorize the MBC Chairman to accept the current agreement with JTC relating to roof unit pricing, credits, time extension/liquidated damages and winter conditions for up to one week. If JTC does not agree to the terms within this timeframe, the agreement will be void. DY/JL: Passes 5-0. Michael Callahan left the MBC Meeting for a short time and returned at 11:38 PM. Michael stated that JTC has reconsidered the agreement and agrees to the terms discussed. MOTION to accept the agreement with J.T Callahan & Sons as highlighted below: DY/KG: Passes 5-0. i • Credits — Steve Chmura and Paul Letendre prepared a credit list of 20 items. Total value of credits $112,700. MBC agreed to accept $70,000.00 for credits due to date. Paul Letendre to forward itemized list to Michael Callahan. COP #111 Ref Winter Conditions — JTC calculated delay claim based on number of days (74 to date) necessary x $1600 per day. Value of delay damages as of today (2-29-00) is $118,000. JTC agreed to accept $27, 500.00 to resolve claim for winter conditions at QMS. • Roof Issue/MHS — MBC offered JTC proposal to accept unit pricing at $2.00 for gypsum deck removal and $14.00 for metal deck replacement. Town agreed to accept total roof credit of $210K. INVOICES Sun Chronicle — FDMW Facilities MOTION to support payment of $181.74 for the RFP advertisement published in the Sun Chronicle on February 2 and February 4, 2000. Per Lee Azinheira, invoice will be paid by DPW, DY/WM: Passes 5-0. Fasprint — MBC Printing (FDMW Facilities) MOTION to recommend payment to Fasprint in the amount of $ 61.88 for five additional RFP Plan sets. WM/DY/: Passes 5-0. Keyes Associates — Invoice No. C9410.00-50 MOTION to recommend payment to Keyes Associates in the amount of $6,705.22 for services provided at MHS during the month of December. Includes $2,745.00 payment to Wallace Floyd. DY/WM: Passes 5-0. Mini Warehouse Inc. - QMS MOTION to recommend payment to Mini Warehouse Inc. in the amount of $80.00 for February trailer rental. WM/DY: Passes 5-0. W.B. Masons — MHS MOTION to recommend payment to W.B. Mason in the amount of $100.47 for Project Coordinator office supplies. JUDY: Passes 5-0. Keyes Associates — Invoice No. C9410.00-51 MOTION to recommend payment to Keyes Associates in the amount of 6,705.27 for services provided at MHS during the month of January. Includes $2,745.00 payment to Wallace Floyd. JL/WM: Passes 5-0. Letendre Company — QMS/MHS MOTION to recommend payment of $3,400.00 to Paul Letendre, QMS/MHS Project Coordinator for services provided weeks ending February 19 and February 26, 2000. Cost to be split $800.00/QMS and $2,600.00/MHS. DY/JL: Passes 5-0. FM Generator — QMS Project Coordinator suggested that the invoice from FM Generator for removal of temporary generator rental be rejected due to their delay in response to remove unit. MBC agreed. Project Coordinator to return invoice in the amount of $240.00 with follow up letter. Meeting adjourned at 12:00 PM. Respectfully Submitted, Eleanor McCarter, Secretary G James Liddick, Clerk W. //• O 0 Date