HomeMy WebLinkAboutMBC 03/07/2000Members Present:
TOWN OF MANSFIELD
Mansfield Municipal Building Committee
Meeting Minutes of March 7, 2000
Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, William
Moore, and Eleanor McCarter, Secretary
David Young - Excused Absence
Attendees: Steve Chmura, Keyes Associates
Walter Parker, School Buildings & Grounds
Martin Schwartz, Mansfield Cable Access
Meeting Commenced at 7:10 PM.
QUALTERS MUDDLE SCHOOL
COP#45 Ref. 4" CMU chases per SKCA 16-20 - MBC questioned status of credit due to Town
for saw cutting and associated work.
Storage Room Clock - Per School Dept. request, MBC Chairman noted that authorization was
given to JTC at 3-2-00 job site meeting to remove clock from storage room and install at nurse's
desk area.
Manpower — Rich Feeley questioned Keyes Re: status of manpower on site at QMS. Steve
Chmura confirmed that the level of manpower is still low.
Freeze -ups - Discussion was that JTC owes ceiling repair due to recent freeze -ups. Walter Parker
raised concern about possible sprinkler problems in the future. Keyes to verify with TCI that
work is complete.
Rejected Work - Keyes Assoc. provided notification to JTC listing rejected work. Steve Chmura
reviewed status of each item with the MBC. Question was raised regarding status of trim pieces
at Administration area. Keyes to prepare a detail and forward to Contractor. JTC to perform
necessary repair over April school vacation.
Substantial Completion — JTC forwarded a letter and payment request to Keyes Associates
indicating that contract work is substantially complete. Steve Chmura stated that the volume of
incomplete contract work remaining is not within I% of the contract and therefore not
substantially completed. Application for Payment was rejected by Keyes Assoc.
Window fix at Administration — Keyes issued letter to JTC rejecting the masonry and metal
borrowed light: corridor wall to clerk room 109. Re: Window fix at Administration area,
discussion was that the Contractor did not install per specification. Directive was issued by
Keyes to remove and repair wall. MBC agreed that wall does not have to be removed if an
acceptable repair can be determined. Bill Moore suggested that JTC submit a proposal to repair.
Based on comment from Bob Vogel, Keyes Associates will issue sketch with acceptable method
of repair.
f. Basement Doors — Steve Chmura commented that Construction Consulting is looking for
direction re: 12 doors located in the basement. Mr. Chmura commented that 6 doors should be
replaced because hardware would not work based on the condition of doors. Mr. MacCaffrie
has agreed to hang doors at no cost. Chairman Feeley questioned status of punch list from Eagle
Hardware. Chmura verified that walk through was completed today.
Project Coordinator - Paul Letendre submitted a request for days off.
Incomplete Work - Steve Chmura reviewed and verified status of each item.
Notice to JTC — Steve Chmura confirmed that letters were sent to J.T. Callahan & Sons Re: Heat
Trace Issue, incomplete items, rejected items, credit items, window/column conflict and
Proposed Change Order Review.
Punch List - Member Liddick questioned the status of JTC commitments to complete work.
Concern raised re: lack of movement on punch list items. Steve Chmura verified that JTC has
not completed all punch list work. Committee stressed that Keyes needs to stay on top of status
in all areas.
Water Coolers — Keyes to verify that the coolers were removed prior to sealing of plywood
backing.
Auditorium — Steve Chmura commented that the area is not ready to punch.
Vestibules — Installed doors still need to be repaired .
Hardware Issues — Doors need to be removed and re -set to hang properly.
Gymnasium Padding — MBC faxed sketch of GYM padding to project Coordinator to provide to
contractor.
Heat Trace — Issue re: contractor did not install heat trace per specification. Steve Chmura
confirmed that the Contractor, Paul Rapoza has been notified by JTC that the Owner expects that
a re -circulation pump be installed at no cost to the Town. Issue still pending.
Change Order Review - Steve Chmura distributed updated copies of Keyes' Change Order
Proposal Log to review status with the MBC:
COP #54 Ref. Relocation of washer/dryer.
Status: COP is closed and replaced with COP#54A/COP#54B.
COP #54AB Ref. Relocation of washer/dryer.
Status: Recommend to Approve per Keyes Associates.
COP#63 Ref. Elevator machine changes $761.00.
Status: Recommend to Approve per Keyes Associates.
COP#68 Ref. Roof drain inserts for existing drains. Issue that u -valves are required for
warranty. Committee opinion is that contractor deviated from spec.
Status: Keyes to reject work.
COP#79 Ref. Provide rework side light.
Status: COP to be closed. Keyes to notify JTC.
COP#89 Relocate gas line from emerg. Elec. Room. Relocation of gas line approved
$889.00 plus mark up. Back up not provided.
Status: Hold. Keyes to investigate further.
COP#111 Ref. Winter Conditions - $70,878.00.
Status: COP is closed and replaced with COP111R.
COP#111R Ref. Winter Conditions - $27,500.
Status: Recommend to approve per Keyes Associates.
COP#113 Ref. Electrical Switches — T&M.
Status: Issue closed.
COP#113A Ref. Electrical Switches - $611.00.
Status: Recommend to approve per Keyes Associates.
COP4115 Ref. Shower room bases — rmG6, 9A & 23 $2,221.00.
Status: Not approved per Keyes Associates. Replace by 115R.
COP#115R T&M for ceramic tile installation 125,127D&130.
Status: Not approved per Keyes Associates.
COP#115A Ref. Shower room bases - $321.00.
Status: Approved as recommended by Keyes.
COP#117 Ref. SKP 38 New sump pump — 3,026.00.
Status: Not approved per Keyes Associates.
COP#140A Ref, New Smoke detectors in crawl space of existing building - $11,999.00.
Status: Recommend to approve per Keyes Assoc.
COP#142 Translucent Panel @ N. Elevator Caf6/Library - $509.00
Status: Recommend to approve per Keyes Associates.
COP#145 Ref. Replace existing steam traps Z2, Z4 — T&M.
Status: Not approved per Keyes. COP is closed.
COP#163 Ref. AMP breakers for kilns in Art room - $352.00
Status: COP is closed. Replace by COP#163R.
COP#163R Ref. AMP breakers for kilns in Art room $277.00.
Status: Recommend to approve per Keyes Associates.
COP#166 Ref. Provide (4) 20 AMP breakers for Heat Trace - $579.00.
Status: Not approved per Keyes Assoc. Replace by 166R.
COP#166R Ref. Provide (4) 20 AMP breakers for Heat Trace - $401.00.
Status Recommend to approve per Keyes Assoc.
COP171A Ref. Acceleration - $20,567.00.
Status: Recommend to approve. Keyes verified cost and reduced amount to
$15,508.00.
COP171B Ref. Acceleration - $35,711.00.
Status: Recommend to approve. Keyes verified cost and reduced amount to
$22,457.00.
COP171D Ref. Acceleration — Item unknown.
Status: COP Closed.
COP171E Ref. Acceleration/Central Ceilings—$4,143.00.
Status: Not recommended for approval per Keyes Assoc.
COP 171 F Ref. Acceleration/Forbes Painting — $2,139.00.
Status: Not approved per Keyes Assoc. Paint work not included.
COP171G Ref. Acceleration/D'Agostino $1,625.00.
Status: Hold. Keyes to verify back up. Work should not be included in
acceleration. Work references addendum #7 which is owned by JTC.
COP173 Con. Piping Rm. B1 moved to ceiling - $1,011.00.
Status: Recommend to approve per Keyes Assoc.
COP 174 Duct for dust collector - $1,276.00 Change in scope of work.
Status: Recommend to approve per Keyes Assoc.
COP177 Ceiling in Corridor—Possible credit.
Status: Issue pending.
COP178 Ref. Gooseneck Req'd Class B1-$392.00. Change to scope of work.
Status: Recommend to approve per Keyes Assoc.
COP181 Pipe UV wood new shop to new location - $11,247.00. Discussion that Owner
owns in -fill of skylights and penetrations to roof per contract drawings.
COP184 Blow down vent reloca/cafeteria - $1,744.00.
Status: Not approved per Keyes Assoc. TCI to review.
COP 187 UV Rm 214&211 Reloc/West wing - $2,581.00.
Status: Not approved per Keyes Assoc. TCI to review.
COP190 Install. Window in classroom/Cheviot - $18,957.00.
Status: Closed.
COP190A Repair work window openings damaged during abatement - $13,951.00. (SMI
back -charge.)
Status: Recommend to approve per Keyes Assoc.
COP190B Installing additional blocking at window openings - $4,290.00.
Status: Not approved per Keyes Assoc. Blocking owned per contract.
COP198 2x2 Act Suspended Sys/Lobby 150 - $738.00.
Status: Not approved per Keyes Assoc.
COP200 Install seven soffits at windows in cafeteria - $9,705.00.
Status: Not approved per Keyes Assoc. Closed.
COP20OR Install sloped ceilings in classrooms - $6,833.00.
Status: Not approved per Keyes Assoc.
COP201 Replace 6wood HM, 6 w/Wd Doors - $11,927.00.
Status: Recommend to approve per Keyes Assoc. Keyes to issue letter to
approve work. $9,390 plus mark up.
COP discussion closed at 10:50PM. Steve Chmura to continue review at next week's meeting of
the MBC (3-14-00).
MANSFIELD HIGH SCHOOL
Sinks @ Science Lab — John Moretti forwarded opinion that the undersized sinks installed are
inadequate to support the science program. School Dept. does not appear willing to incur any
additional cost to correct issue. Committee questioned accuracy of pricing and back-up provided
with COP. Issue pending.
JTC/Change Order #5 - Rich Feeley informed the Committee that Change Order #5 is being
revised to include roof credit.
Direct Payment Request - RLM Flooring has dropped their claim for direct payment.
Changes to Girls/Boys Locker rooms — Discussion opened regarding locker room changes
proposed by School Athletic Dept. Chairman noted that line item cost for bleachers is $57K and
asked Walter Parker how the School Dept. would like to proceed. Mr. Parker indicated that the
School Dept. has not approved any changes at this time and instructed the MBC to move ahead
with contract work as scheduled.
Vestibule — Correspondence was issued to JTC from Wallace Floyd that recessed metal floor
grates are to be installed per spec. The perimeter is to be concrete with broom finish. Discussion
was raised that a broom finish would be hard to clean.
INVOICES
GALE Assoc. — Jordan/Jackson Elementary School
Discussion re: payment to Gale Associates for roof testing work performed at Jordan/Jackson
Elementary. Invoice No. 0909260 - $512.00, 0911336 - $2,554 Invoice No. 0909260 - $512.00,
No. 0911336 - $2,554.54, No. 0001340 - $446.62, No. 0002341 - $20.00.
Status: Still waiting for backup. No action taken.
Officeland — QMS School Furnishings
MOTION to recommend payment to Officeland for School Furnishings purchased at
Qualters Middle School in the amount of $8,989.00. DY/WM: Passes 4-0.
W.B. Mason — MBC Office Supplies
MOTION to recommend payment to W.B. Mason in the amount of $29.95 for the purchase
of one MBC address X -stamper. JL/WM: Passes 4-0.
Fasrint — MBC Printing
MOTION to recommend payment to Fasprint in the amount of $61.88 for 5 additional plan
sets for the FDMW Facilities -Feasibility Study RFP. JUDY: Passes 4-0.
W.B. Mason — MBC Office Supplies
MOTION to recommend payment to W.B. Mason in the amount of $112.79 for the
purchase of one MBC 4 -drawer file cabinet with frames. WM/JL: Passes 4-0.
W.B. Mason — MBC Office Supplies
MOTION to recommend payment to W.B. Mason in the amount of $14.95 for the purchase
of one box 12" x 15" manila envelopes. JL/WM: Passes 4-0.
Fleet Environmental — QMS
MOTION to recommend payment of Fleet Environmental/Application for Payment #4 for
abatement work performed at QMS in the amount of $2,093.71. JL/WM: Passes 4-0.
Fleet Environmental — QMS
MOTION to recommend payment of Fleet Environmental/Application for Payment #5 for
abatement work performed at QMS in the amount of $6,083.96.
JL/WM: Passes 4-0.
JTC Agreement - Chairman conveyed comments from Bob Mangiaratti and Town Manager
supporting the terms of agreement regarding the following: QMS Credits -$60,000.00, QMS
Winter Conditions claim -$27,500.00, QMS time Extension/Liquidated Damages -Both parties
agree no monies are due, and MHS Roof -Unit pricing of $14.00 per square foot to be used for
removal of gypsum deck and metal deck replacement.
MOTION to accept terms of agreement as noted: QMS Credits, QMS Winter Conditions
claim, QMS time Extension/Liquidated Damages and MHS Roof. Member Liddick added
that JTC must show immediate progress of contract work as agreed.
WM/JL Passes 4-0.
NOTE: Meeting was video taped for local cable access showing at a later date. Taping
occurred from 7:00 P.M. to 9:00 P.M.
Meeting adjourned at 11PM.
Respectfully Submitted,
Eleanor McCarter, Secretary
044,4
aures Liddick, Clerk
Date