HomeMy WebLinkAboutMBC 04/04/2000TOWN OF MANSFIELD ®�
Municipal Building Committee
Meeting Minutes of April 4, 2000
Members Present: Richard Feeley, Chairman, David Young, Clerk, James Liddiok (TJO
PM), William Moore and Eleanor McCarter, Secretary
Kenneth Gay - Absent -
Attendees: Sue Michael Brown, Wallace Floyd Design Group
Paul Letendre, MHS/QMS Project Coordinator
Steve Chmura, Keyes Associates
Walter Parker, School Buildings & Grounds Director
Meeting commenced at 7:10 PM.
CORRESPONDENCE
Mansfield High School
To MBC from Wallace Floyd Re: Proposed Change Order Log.
To Wallace Floyd from TCI Re: Auditorium duct smoke detector going into alarm condition.
To MBC from Wallace Floyd re: Bulletin 143 -SI - Second floor ductwork modifications.
To MBC from Wallace Floyd re: Bulletin 144 -PR - Modifications to existing joists to
accommodate mechanical ducts.
To MBC from Wallace Floyd re: Bulletin 145 -PR - Request for credit proposal for deleting the
preparation work and painting of the existing lockers.
To WFDG from TCI re: Need for freeze protection for the sprinkler line at 1" floor between new
and existing building.
To MBC from Wallace Floyd re: Architect Bulletin Log.
To MBC from Wallace Floyd re: Request for credit proposal for providing roof walkway pads at
roof top units #1, 2, and 3.
To Wallace Floyd from TCI re: Acceptable cost for Electrical re-routing of existing conduit -
$523.05
To MBC from Wallace Floyd re: Request for credit proposal for
To MBC from Wallace Floyd re: Bulletin 131 -PR - Request to provide credit proposal for
keeping the vents in Science rooms and piping exposed in Rms. 212, 204 & 234 in lieu of
demolishing and re -patching the existing masonry.
To JTC from Paul Letendre re: Clean up of staging area.
To MBC from Wallace Floyd re: Bulletin 146 -PR - Request for cost proposal for modifying the
12" x12" duct riser through lecture Rm. 227, to 28" x 6" duct enclosed in a chase.
To MBC from Wallace Floyd re: Bulletin 147 -PR - Request for cost proposal for replacing eight
magnetic hold openers with non -removable screws. All magnetic hold openers not installed yet
to be the same kind.
To MBC from Wallace Floyd re: Bulletin 148 -PR - Request for cost proposal for installing a
unistrat platform for the electrical transformer 16" above the floor in the Maintenance Shed.
To MBC from Wallace Floyd re: Bulletin 149 -PR - Request for cost proposal for installing ACT
ceiling in six existing electrical closets at first and second floors.
To MBC fi-om Wallace Floyd re: Bulletin 150 -PR — Request for credit proposal for not
removing and disposing existing ACT ceiling in Mechanical 158, 158A Service 158B and
Storage 164B.
To MBC from Wallace Floyd re: Bulletin 151 -PR —Request for cost proposal for installing
GWB soffit in toilets and hall as specified.
To JTC from Wallace Floyd re: Shop drawing submittal for #10425-007 and #16000-012.
Qualters Middle School
Ltr. to TCI from Keyes re: Copies of contractor's proposals for review and comments.
To MBC from Keyes Assoc. re: Revised costs in Change Order Proposal No. 115
To MBC from Keyes Assoc. re: Lack of information to justify proposals COP#79, COP# 145,
COP#177 and COP#237.
To MBC from Keyes Assoc. re: COP#89 work is required to comply with building code
regulations. Error found in plumbing subcontractor's pricing.
To JTC from Paul Letendre re: Requesting return of temporary aluminum store front doors.
To Paul Letendre from Bill Maher re: Availability of field space in rear for June field day.
To JTC from Premier Roofing Company re: Request for direct payment.
General
Ltr. to School Dept. from SBAB approving reimbursement of fields as part of QMS/MHS school
projects if kept within budget. Gym addition is not reimbursable.
MANSFIELD HIGH SCHOOL
Proposed changes Girls/Boys Locker Room changes — The conceptual design for renovations to
the Girl's and Boy's Locker Rooms as requested by the School Department is complete. Sue
Michael -Brown estimated the total fees incurred by WFDG to date for conceptual design is
approximately $3,000. The Architectural fee for revising the appropriate drawings and
coordination with engineering is $15,190.00. The engineering fee to provide Mechanical and
Electrical is a not to exceed amount of $12,600.00. Ms. Brown noted that the Contractor's cost
estimate is expected by end of this week. MBC will forward a complete proposal packet to the
School Dept. for evaluation. David Young reiterated that the original drawings were approved
by the School Dept., prior to the start of the project. MBC questioned various School Dept.
changes at that time, including elimination of a toilet in the girl's locker room. MBC opinion is
that the proposed changes to girls/boys locker rooms are cost prohibitive at this time.
Outstanding Fire Inspection Invoices — A previous agreement was made with JTC that the Fire
Dept. would perform inspections during regular working hours with the understanding if they
needed to respond to a call, the inspection would be interrupted and continued later. On a few
occasions Michael Callahan had requested that inspections occur within a specific time frame
and had agreed to incur the cost of overtime. Sue Michael Brown commented that JTC is now
disputing (4) outstanding invoices for fire inspections totaling $368.00, and has submitted a
change order proposal for this amount. The MBC rejected the Change Order Proposal noting
that Michael Callahan was aware of the terms of inspection fees and had agreed to pay the
overtime last December. Wallace Floyd to return rejected proposal to JTC.
Change Order Proposals — The following COP'S were presented for review/approval:
COP#32 Ref. Paint areas indicated as glazed CMU on finish schedule - $35,588.00.
Status: Rejected.
COP33 Ref. Credits at ball field — ($17,307.00)
Status: Engineering credit ($1,000.00) to be issued in the next change order.
COP#61 Ref. Lavatory faucets to be ADA accessible - $4,914.00.
Quantity required for handicap accessibility was reduced to 14 units. Total cost
$151.20. Only 15% mark up for overhead and profit is allowed.
Status: Recommend to Approve. JUDY: Passes 4-0.
COP#69A Handicap Ramp No. 2 - $4,626.00.
Status: JTC to revise and resubmit. Work to be done T&M.
COP#69B West wing exterior stairs - $6,006.00.
Status: JTC to revise and resubmit. Work to be done T&M.
COP#69C Ramp No. 3 - $12,144.00.
Status: JTC to revise and resubmit. Work to be done T&M.
COP#99 Ref. Credit to modify the CMU stabilization structural detail at existing walls.
Labor credit to be determined by average time to install 5 angles.
Status. Total credit ($3,245.00) Pending.
COP#104 Ref. Existing roof drain over auditorium (5) drains included in credit.
Status: Waiting for response from JTC.
COP#122 Ref. Install laundry sink pump in rm.127 — $3,478.00.
Status: Pending. No time slip included.
COP#123 Ref. Graphics at enunciator panel - $4,896.00.
Status: Closed.
COP#123A Ref. Graphics at enunciator panel - $4,896.00. Replaces COP#123.
Status: COP under review. Need breakdown for graphic. Reject cost for
Engineering.
COP#145A Ref. Science Lab sinks - $14,293.00.
Status: Reject. JTC to review restocking price. JTC to resubmit.
COP#151 Ref. Remove & reinstall 4" EMT feed - $11,323.56.
Status: Pending.
COP#165 Ref. Ductwork Existing Science rm. - $14,603.93.
Status: TCI to review lump sum change.
Roof Pads — Wallace Floyd issued a bulletin regarding installation of additional roof pads. It
was determined that the Town does not own pads indicated for walkways per specs. WFDG to
obtain Change Order Proposal to install pads at the service side of each roof top unit.
Door Holders — Sue Michael Brown reported that 2 magnetic door holders were stolen. JTC has
agreed to replace missing holders (at no cost to the owner) and install remaining with non -
removable screws.
Soffits — Sue Michael Brown commented that soffits need to be built to encase pipes and conduit
in existing building.
Elevator — Walter Parker stressed the need for completion of elevator as soon as possible.
Project Coordinator opinion is that the remaining work would take about one week.
Sprinkler/Auditorium — Notes on demo drawings show that the ceiling is to be removed to
(� facilitate installation of new sprinkler system. The auditorium ceiling work includes a 5000
square foot area. JTC is proposing to offer the Town an overall credit of $10K to omit ceiling
demolition. Sue Michael Brown commented that omission of the ceiling work would enhance
JTC's construction schedule and that the existing ceiling is superior quality to the new ceiling
planned for installation. Rich Feeley suggested $15K for ceiling work, but after further
discussion, it was agreed that the $10K offered by JTC was a fair value. Wallace Floyd to ask
JTC to submit a written proposal. JTC will incur a $5K increase in sprinkler costs and $ l0K
above ceiling staging cost if done this way.
Light Fixtures/Auditorium - Ms. Brown confirmed that the designer has approved keeping new
light fixtures at existing locations.
Schedule Evaluation — Updated construction schedule for the high school project was not
provided. Sue Michael Brown confirmed that Release of Liens were submitted to WFDG.
JTC/Change Order 97 — Sue Michael Brown presented JTC Change Order #7 for review and
approval.
MOTION to recommend approval of JTC/Change Order #7 in the amount of $2,745.00 to
include; COP #115 Add one exterior light pole $2,170.00 and COPI#139 Downspout
adaptor into 6" PVC - $575.00. DY/JL: Passes 4-0.
JTC/Application for Payment No. 15 - Committee reviewed JTC's payment requisition for
approval.
MOTION to recommend JTC Application for Payment #15 in the amount of $118,889.27
for work performed during the month of March. DY/JL: Passes 4-0.
Painting Locker — Paint subcontractor was disputing painting lockers. Sue Michael Brown
pointed out that JTC owns painting lockers per specs. It was previously agreed that the Town
would take a credit for not painting lockers and the School Dept. would complete the work.
Stair Floor Mats — Committee directed Wallace Floyd to request a credit proposal for deleting
two roll -up aluminum linked -tread floor mats in the East and West wings, Stair No. 5 and Stair
No. 6.
Project Administration — Paul Letendre informed the Committee of plans to pursue additional
work opportunities to commence on or about 8-1-00. Mr. Letendre asked for MBC's support.
The MBC pledged that support, but also indicated to Mr. Letendre that they wanted him around
until Fall 2000 to see through the end of the QMS and MHS Projects.
QUALTERS MIDDLE SCHOOL
JTC Project Administration - David Young questioned whether Bob Vogel sent a letter to JTC
requesting name of staff member replacing Marc Jaoude as requested by the MBC. Steve
Chmura to confirm that letter was sent.
Change Order Proposals — Review/Approval
COP#68 Ref. Roof drain inserts for existing drains - $7452.00.
Status: COP to be closed. Keyes to discuss with JTC.
COP#79 Ref. Provide rework side light — T&M.
Status: COP to be closed. JTC does not have anything listed for this item.
COP#89A Ref. Relocate gas line from new Emer. Elec. Rm. B-9 @ Stair S-7.
Status: Replaced by 89R,
COP#89R Ref. Relocate gas line from new Emer. Elec. Rm. B-9 @ Stair S-7. JTC has split
costs into two packages. This COP includes Montle (Gas relocation & cleanup)
#264 includes cost for US Drywall. Amount reduced to $936.00.
Status: Approved as recommended by Keyes Assoc.
COP#115A Ref. T&M for ceramic tile installation Rms. 125,127D & 130 - $4,164.00.
JTC has revised Change Order Proposal reducing total to $1,272.00.
Status: Approve as recommended by Keyes Assoc..
COP#117 Ref. SKP 38 New sump pump - $3,026.00.
Status: Keyes forwarded package to TCI for review.
COP#145 Ref. Replace existing steam traps Zone 2 and Zone 4 — T&M.
Status: COP to be closed. JTC does not have anything listed for this item.
COP#171E Ref. Acceleration — Painter $4,173.00.
Status: Rejected. Work not acceleration
COP#171F Ref. Acceleration — Painter — Gym ceiling $2,139.00.
Status: Rejected. Not on site. Frequently worked weekends.
COP#171G Ref. Acceleration —D'Agostino-$1,625.00.
Status: Rejected. Back up not related to acceleration.
Keyes to forward letters rejecting COP171E, 171F, & 171G.
Keyes also to verify value of work - Room 150.
COP 181 Ref. Pipe in wood new shop to new location.
Status: Changed to COP#181A.
COP#181A Ref. UV in woodshop ceiling - $12,397.00.
Status: COP rejected. Copy was sent to TCI for review.
COP#184 Ref. Blow down vent relocation/cafeteria - $1,744.00.
Status: Pending. Copy was sent to TCI for review.
COP#190 Ref. Cheviot letter - $19,959.00.
Status: Original letter was for 19,959.00. $1,001 was paid on COP171C.
COP#190 was resubmitted for $18,957. $13,951 was paid on COP190A in
CO#16.
COP#19013 Installing additional blocking at window openings - $4,290.00.
Status: Rejected by MBC. Keyes to determine additional blocking.
COP#198 Ref. 2x2 act suspended system at Lobby 150. Changed to 2"x 4" - $738.00.
Status: Rejected by MBC due to cost.
COP#200A Change suspended ceiling in classrooms to splay ceilings.
Status: COP Closed. Rejected by MBC on March 7, 2000.
COP#201R Ref. Install (4) HM Doors in basement only - $3,000.00.
Status: COP Closed. Replaced by COP #300.
COP#204 Ref. Drywall in Guidance Office - $1,311.00. Extra work required.
Status: Approve as recommended by Keyes Assoc.
COP#210R Ref. T&M Install door, frame and hardware - $1,023.00.
Status: Rejected. Keyes to forward letter to JTC to swap door at 211 in
place of removing door in frame at nurses area. Net zero.
COP#211R Ref. Add sidewalk - $4,529.00.
Steve Chmura to obtain per cubic yard price from Project Coordinator.
Status: Rejected by MBC due to high cost.
COP#213 Ref. Change rusted conduit in boiler room - $1,156.00.
Status: Approved as recommend by Keyes Assoc.
COP#214 Ref. Roof drain at loading dock.
Status: Pending. Waiting for price to install.
COP9216E Ref. Labor and Material to install emergency generator - $31,387.00.
Status: Approve as recommend by Keyes Assoc. To be included in C0417.
COP#217 Relocate condensation line in boiler room conflict Elec. - $1,097.00.
Status: Approve as recommended by Keyes Assoc.
COP#218 Repipe oil pump set in boiler room - $799.00.
Status: Rejected.
COP#225 Base cove at gymnasium - $3,163.00.
Status: Rejected. Credit pending for oak trim.
COP#226 Remove and dispose of cabinets and sinks in wood shop - $988.00.
Status: Approve as recommended by Keyes Assoc.
COP#227A Change floor cleanouts in library $259.00.
Status: Approve as recommended by Keyes Assoc.
COP#227B Break concrete to replace cleanouts - $332.00.
Status: Approve as recommended by Keyes Assoc.
COP#228 Provide additional mullions not in hardware schedule @ SI-2 & S2-2 - $344.00.
Status: Approve as recommended by Keyes Assoc.
COP#232A Furnish & Install drainage at exterior sidewalk to stairwell 9 - $2,122.00. Revised
minus bobcat.
Status: Approve as recommended by Keyes Assoc.
COP#233 Provide labor & material to enclose bottom riser of stairs 8 & 9 - $1,357.00.
Status: Approve as recommended by Keyes Assoc.
COP#234 Remove, repair and replace damaged sills & jambs at gym - $1,422.00.
Status: Approve as recommended by Keyes Assoc. Backcharge to SMI.
COP#235 Furnish and install ceramic tile bathrooms G8, G9A & GIOA - $2,592.00.
Status: Approve as recommended by Keyes Assoc.
COP#237 Relocate sprinklers in gymnasium.
Status: COP Closed.
COP#238A Patching of existing stairs - $17,043.00.
Status: Issue pending.
COP#242A Toilets G2, G3, G26A, and G27 - $2,600.00.
Status: Revised to 1,547.00. Approve as recommend by Keyes Assoc.
COP#243 Zone 6 Library extra fiber mesh - $242.00.
Status: Rejected. Keyes to verify cost of cubic yard concrete.
COP#244 Recess fountain & cuspidor in gymnasium - $2,741.00.
Status: Rejected 2-15-00. TCI to review cost.
COP#249 Relocate condensation line in corridor B 17A - $1,477.00.
Status: Rejected due to coordination issue. TO to review. McLaughlin not
performing work.
COP#250 Fresh air duct UV 13 - $6,548.00.
Status: Pending.
COP#251 Furnish and Install heater in paint storage - $2,819.00.
Status: Approve as recommended by Keyes Assoc.
COP#253 Grid for first floor bath new wing - $438.00.
Status: Rejected. Keyes to verify cost.
COP#254 Install Tiles in added toilets - $447.00.
Status: Rejected by MBC. Keyes to verify cost.
COP#256 Replace valves in crawl space - $949.00.
Status: Rejected by MBC. Keyes to verify cost.
COP#257 No item listed.
COP#262 Patch floor for carpet installation - $250.00.
Status: Rejected by MBC.
COP#264 Nurse and Admin room B9 - $1,077.00.
Status: No action taken due to discrepancy in total cost. Part of cost should
have been in COP#89.
COP265 Emerg. Electrical Closets - $1,520.00.
Status: No action taken due to discrepancy in total cost.
COP#267 Construct new soffits in Cafeteria at windows - $4,910.00.
Status: Approve as recommended by Keyes Assoc.
COP#268 Install Drywall ceiling stairwell S8 & S9 - $758.00.
Status: Cost in dispute.
COP#269 Chase walll room 138 Home Economics - $635.00.
Status: Cost in dispute.
COP#271A Vinyl rooms II8A, I I 8 & I I 8 - $1,040.00.
Status: Rejected. Price to be based on $1.00 per square foot.
COP#272 Frames and doors not on schedule - $5,284.00
Status: Closed.
COP#273 Flashing collars for drains in kitchen - $1,664.00.
Status: Keyes to follow up with JTC.
COP#274 Provide covers for openings in brick - $1,043.00.
Status: Closed. No work/No cost.
COP#275 Provide material and labor cover existing ceiling auditorium - $830.00.
Status: Recommend for approval.
COP#291 Dishwasher venting changes (balancing time) - $230.00.
Status: Rejected.
COP#299 Total Credit per JTC/Town March 28, 2000 agreement — ($60,000.00)
Status: Keyes to issue in C.O. #18.
COP#300 Replace basement level HM doors - $3,749.00
Status: Approve as recommended by Keyes Assoc.
COP#301 Rewire scoreboard - $540.00.
Status: Approve as recommended by Keyes Assoc.
COP#302 No item listed.
COP#303 Refinish door to room 211 - $259.00.
Status: Pending.
COP#304 Relocate Handicap lift at stage - $12,845.00.
Status: Keyes to negotiate reduced pricing. JTC to complete prior to April
22"a Keyes to issue a no cost change order to JTC. CO to be included in
next payment requisition.
COP#305 Platforms for handicap seating auditorium - $3,565.00.
Status: Pending.
Keyes Project Administration — Chairman reiterated to Steve Chmura that a monetized punch list
must be developed and provided to JTC prior to Tuesday evening. The MBC can not approve
March payment requisition without document in hand.
INVOICES
Keyes Associates — Invoice No. C9410.00-52/MHS
MOTION to recommend payment to Keyes Associates in the amount of $6,866.42 for
services provided at the Mansfield High School during the month of March. Includes
$161.15 Wallace Floyd outside services. Work is at 75% complete. DY/WM 4-0.
Keyes Associates — Invoice No. C9410.01.51/QMS
Status: No action taken.
Officeland of Mansfield — MHS School Furnishings
MOTION to recommend payment to Officeland in the amount of $5,490.00 for school
furnishings. DY/JL: Passes 4-0.
Meeting adjourned at 10:50 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, Clerk
Date
T_ Y—Z®o0