Loading...
HomeMy WebLinkAboutMBC 04/18/2000TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of April 18, 2000 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, David Young, Ken Gay (8:30PM), William Moore (8:15PM) and Eleanor McCarter, Secretary Attendees: Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, Project Coordinator Steve Chmura, Keyes Associates -- Meeting Commenced at 7:05 PM. MANSFIELD HIGH SCHOOL Change Order Proposal — Sue Michael Brown distributed an up-to-date listing of pending COP's for MBC review/approval. Approved COP's to be included in Change Order #8. COP#99 Ref. Credit to modify the cmu stabilization structural detail at existing walls. Credit of ($5,173.00) increased to ($6,975.00). Status: Pending. Waiting for revised paperwork from JTC. COP#120 Ref. Relocate language lab -$723.00. Status: Approved as recommended by Wallace Floyd. COP#122 Ref. Install laundry sink, pump in rm. 127 - $3,478.00. Status: Pending. No signed slip included in backup. COP#104A Ref. Credit for existing roof drains over auditorium — ($5,357.00). Status: Pending. WFDG to request additional credit from the contractor for staging. COP#141 Ref. Deletion of carpet in Rm. 241 — School Dept requested deletion of material stating that carpet is not necessary in this classroom. Status: Approved as recommended by WFDG. David Young asked that the School Dept request to delete carpet be included with backup. COP#147 Ref. Battery Pack Units in Kitchen - $891.00. Status: Rejected due to excessive cost. Paul Letendre to direct Walter Parker to purchase. COP#155 Ref. Patch existing mat depressions $1,709.34. Status: Discussion was that the cost is excessive. Paul Letendre to explore other alternatives with Sue Michael Brown to fill depressions. COP#168 Ref. Existing Auditorium ceiling to remain in place. Status: Credit is due to Town. Waiting for back up from JTC. COP#169 Ref. Remove electrical conduit from floor slab - $973.37. Status: Rejected. Discussion was that JTC should have anticipated existing electrical. COP#171 Credit for two (2) floor mats — ($1,600.00). Status: Pending. Hold for backup. COP#172 Ref. Relocate water main at East Street - $2,188.00. Status: Amount is being reduced to $1,575.00. Waiting for revised paperwork. COP#173 Ref. Unistrut platform for electrical - $726.00. Status: Pending TCI Review. COP#174 Install ACT in electrical closet - $1,183.00. Status: Pending further cost review. MOTION to approve the following seven (7) Change Order Proposals to be included in Change Order No. 8 as recommended by Wallace Floyd Design Group. DY/JL: Passes 3-0. COP#99 Ref. Credit to modify emu stabilization structural detail at existing walls — ($6,975.00). COP#120 Ref. Relocate language lab - $723.00. COP#141 Ref. Delete carpet in Rm. 241 (As requested by School Dept.) — Credit in the amount of ($443.00). COP#144 Ref. Replace existing gate valves - $383.00. COP#145B Ref. Purchase of 18 new full size sinks to replace existing cup sinks - $9,995.00. COP#151 Ref. Remove & reinstall 4" EMT feed - $11,323.56. Memo Bulletin#131-PR. COP # is unassigned Ref. Science Room Credit for omitted demo - ($900.00). Schedule Evaluation — Sue Michael Brown noted that JTC has not provided an up-to- date construction schedule. Chairman requested a letter be sent to JTC requesting that a current schedule be provided as required. QMS Auditorium — Temporary Occupancy has been issued. Contractor to secure carpet installer to lay carpet at platform landings. Estimated time involved to date includes approximately 6-8 man days, in addition to time involved to remove the seating to accommodate landings. Project Coordinator to ask Walter Parker to remove excess auditorium seating. Emergency Lightin Kitchen — Project Coordinator reported a concern raised by the Kitchen Services Director re: lack of emergency lighting in kitchen area. Discussion was that the emergency lighting in this area is not JTC contract work. Project Coordinator to ask Walter Parker to install light packs at School Dept. expense if they so choose. Painting Lockers — David Young asked if notice was sent to JTC regarding credit for painting lockers. Contractor disagrees that they own painting lockers. Sue Michael Brown has issued notice that painter owns painting of existing steel lockers per specifications. Painting Contractor returned a letter rejecting WFDG's response. Paul Letendre to ask Walter Parker to obtain up-to-date cost estimate. MBC will pursue credit. Construction Trailers — JTC plans to remove construction trailers off-site some time next week. Project Coordinator to be relocated to a classroom in the new wing. Elevator Truss — Project Coordinator noted that the work is to be completed this week. QUALTERS MIDDLE SCHOOL Project Administration — Steve Chmura reported that JTC has not provided an up to date Change Order Proposal log to Keyes Associates as requested. Rich Feeley stated close out items must be addressed prior to the end of project. Mr. Chmura also informed the MBC that Ronald Fort has taken over for Marc Jaoude as JTC's Site Supervisor. Ron has been handling both paperwork and field supervision. Final Punch List — Steve Chmura reviewed outstanding items with the MBC. Monetized punch lists were provided for Architectural, HVAC, and Plumbing. Fire Stopping — Richard Feeley questioned who owns fire -stopping. Steve Chmura commented that JTC owns. Tree Trimmin¢ — Due to branches surrounding the flag pole in front of QMS, a flag can not be hung properly. David Young questioned who is now responsible for maintenance of tree trimming around flagpole. Project Coordinator to follow up with Walter Parker. Expansion Joint/Cafeteria — Contractor has removed a three-foot area of tile and is working to level existing seam. Trim at Admin. — Steve Chmura commented that the repair piece installed is smaller than the 2 -inch piece originally intended. Project Coordinator commented that the installation would be acceptable. Loading Dock — Work is incomplete. Steve Chmura to direct Contractor to extend width of loading dock and fill in. Bus Loop — David Young raised concern that curb and paving at bus loop (where new force main was installed) has dropped. Both curb and paving need to be corrected. Paul Letendre to follow up with JTC. Occupancy Permit - Issues to be completed prior to a full occupancy permit include: Auditorium handicap access (lift and seating), smoke detectors in crawl space (installed), and graphic enunciator panel. Project Coordinator to verify status. Contract Work — At this time, there is still some incomplete contract work. David Young asked Steve Chmura to make sure a letter was sent to JTC from Keyes about their completion of the QMS contract. Mr. Young referred to a March 14, 2000 MBC Meeting where Michael Callahan stated that the Qualters Middle School Project would be completed by April 22, 2000, including change order work. Baths/Gym —Chairman questioned status of a closure to be constructed to eliminate view between the boy's and girl's toilets located in the hall outside the gym entrance. MBC had previously asked Bob Vogel to address this issue. No information has been provided by Keyes Assoc. to date. Steve Chmura to follow up with Bob Vogel. Window Conflict — MBC has still not received any response from Bob Vogel as to resolution of problem with opening windows. Last correspondence received regarding this issue was dated February 24, 2000. Steve Chmura to follow up with Bob Vogel. Change Order Proposals — Steve Chmura commented that COP'S were not ready to be presented for review. Change Order No. 18 - Steve Chmura to revise wording to reflect a no cost change order to the agreed increase in contract days. As agreed in discussion between JTC and Owner at the MBC meeting held March 14, 2000 all interior work is to be completed by April 22, 2000 and Exterior work to be completed by May 13, 2000. General Contractor waives all right to General Conditions or contractual costs associated. Signage — Project Coordinator noted that most of the signage is in place. However, some monies have been withheld for handicap signage near woodshop area. Exterior Door/151 — No value was issued. Keyes opinion is that door is working properly. Project Coordinator stated that door was installed per Contract Documents. Paul Letendre raised concern about a grading issue. David Young asked that walk be checked with a level. As -Built Drawings — Steve Chmura reported that MEP trades are currently reviewing as - built drawings for accuracy. Certificate of Substantial Completion - A Certificate of Substantial Completion for interior work to be issued as of April 18, 2000. Keyes Assoc. to issue notice that JTC has less than 1% of the contract remaining and that we have moved to a monetized punch list. JTC/Change Order Proposal No. 17 — Steve Chmura presented C.O. #17 to the MBC for review/approval. MOTION to approve JTC/Change Order Proposal #17 in the amount of $61,059.00 DY/JL: Passes 5-0. JTC/Application for Payment No. 20: MOTION to recommend payment to J.T. Callahan & Sons in the amount of $296,185.19 for work performed at Qualters Middle School during the month of March, 2000. WM/DY: Passes 5-0. Exterior work – Walter Parker forwarded notice to the MBC that the General Contractor owes fertilizing and mowing. Paul Letendre has followed up with J.T. Callahan. QMS Budget – Committee discussed status of outstanding costs. Jim Liddick requested copies of all COP'S and detail of QMS expenditures. INVOICES Mini Warehouse Inc. – QMS Letter to be sent to Walter Parker. Since the contract is reaching Substantial Completion, this will be the last payment to Mini Warehouse. MOTION to recommend payment to Mini Warehouse in the amount of $80.00 for trailet storage rental for the month of April. WN"Y: Passes 5-0. Officeland – QMS School Furnishings MOTION to recommend payment to Officland in the amount of $948.00 for school furnishings at QMS. JL/DY: Passes 5-0. Equipment Environment Inc. MOTION to recommend payment to Equipment Environment in the amount of $550.00 for the purchase of ten (10) 2 -draw tiling cabinets. DY/WM: Passes 5-0. OTHER SMI Litigation – Chairman summarized a meeting of April 14, 2000. Town Manager authorized Conn to move forward with depositions. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cler Date -5'-I& —©d