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HomeMy WebLinkAboutMBC 04/25/2000TOWN OF MANSFIELD 1, PpolnoLgq FEO MUNICIPAL BUILDING COMMITTEE Meeting Minutes of April 25, 2000 Members Present: Richard Feeley, Chairman, David Young (8:30PM), Clerk, Kenneth Gay, James Liddick (8:15PM), William Moore, and Eleanor McCarter, Secretary Attendees: Steve Chmura, Keyes Associates William Maher, QMS Principal Walter Parker, School Buildings & Grounds Director Meeting Commenced at 7: 00 PM. CORRESPONDENCE Oualters Middle School To MBC from Keyes Re: Final Punch Lists — MEP trades. To MBC from Robert Lord Company — Re: Balance due for School Furnishings- $11,319.84. Bill Maher confirmed that delivery was received 4-24-00. Waiting for original invoice from Robert Lord Company. To MBC from Conn, Kavanaugh, Rosenthal, Peisch & Ford re: SMI Litigation. To MBC from Keyes Assoc. Re: Construction Meeting Minutes 484 & #85. To Walter Parker from MBC Re: Notice of intent to discontinue rental agreement and final payment to Mini Warehouse Inc. Walter Parker to arrange for trailer removal. To MBC from Bill Maher Re: Request to purchase additional classroom desk furniture from Robert Lord Company. Approximate cost $14,000. QUALTERS MIDDLE SCHOOL School Furnishings — Bill Maher requested that the MBC reconsider unanticipated kitchen expenditures that were previously applied to the QMS School Furnishings Budget. Mr. Maher stated that he had hoped to be able to use approximately $14,000 from the furnishings budget for the purchase of additional classroom furniture. The School Furnishings Budget has slightly exceeded the cap of $200,000.00 with the kitchen equipment included in purchases to date. MBC to review and respond. JCI Communications — Chairman questioned Walter Parker about a JCI bill for a Change Order to the MHS Contract in the amount of $3,700.00. MBC was not informed of changes made to the scope of work and has not authorized payment for any additional work. Walter Parker to clarify with Bert Masson and respond to MBC. Emergency Lighting/Kitchen — Walter Parker commented that the Kitchen at MHS does have emergency lights, however the Kitchen Service Director expressed concern that emergency lights in kitchen do not come on fast enough (Current estimated time 12 seconds). Discussion was that if School would like to purchase emergency light packs to enhance time outage, school dept would be responsible for cost. Seating Removal/Auditorium — Walter Parker agreed School Dept. staff would remove and store. Wheel -chair Landings — Walter Parker agreed to stain and finish maple runners on the wheel- chair landings in the Auditorium. Drainage Issue — Walter Parker expressed concern about an ongoing drainage problem in the rear of QMS at low roof over paint storage. MBC advised Walter Parker that a roof scupper and downspout will be installed to resolve issue. Glass Materials — MBC received an invoice from Modern Glass & Aluminum for additional glass for doors. Contractor questioned whether Walter Parker ordered additional materials. Mr. Parker confirmed that he did not. Steve Chmura to send a letter to JTC rejecting additional cost for materials. Premier Roof— JTC has been paid for roof work performed by Premier Roofing. Roof work is 97% complete plus retainage. Still waiting for roof warranty. Interior Completion Date — JTC has met the April 22, 2000 completion date for interior contract work. Change Order work is incomplete. Change Order Proposals — Steve Chmura presented the following Change Order Proposals for review/approval: COP431 Ref. Demo B- 8/6 Ductwork — Rejected. COP#35 Ref. Glazed structural tile exist. Toilet rms./ $82,014.00 —Rejected. COP#46 Ref. CMU wall @ col. line #12 Library/ $10,296.00 — Rejected. COP#57 Ref. Additional roof blocking @ gym / $1,034.00 - Rejected. COP#58 Ref. Roof blocking — west wing/$2,042.00 — Rejected. COP#59 Ref. Roof blocking Auditorium/$1,367.00 — Rejected. COP#68 Ref. Roof drain inserts for existing drains/$7452.00 — Rejected. Installation is owned per contract. Waiting for credit for installation of 26 drains not installed. COP#70 Ref. Roof blocking/$788.00 — Rejected. COP#71 Ref. Roof blocking/$850.00 — Rejected. COP#79 Ref. Provide rework side light — Closed. COP#80 Ref. Roof blocking/$401.00 — Closed. COP#81 Ref. Lobby ceiling changes SKCA 041 — Rejected. Replace by COP#81R. COP#81R Ref. Lobby ceiling changes SKCA 041 — $1,465.00. Approved as recommended by Keyes Associates. COP#85 Ref. Roof Blocking Z5/Z6 — $1,258.00 — Rejected. COP#92 Low Roof Blocking/$1,862.00 — Rejected. COP#93 Block Cafeteria Roof/$925.00 — Rejected. COP995 UV -4 Louvers/$3,105 — Closed. COP997 Elevator Shaft Vent Louver — No cost submitted. Closed. COP#100 Relocate valve assembly/$310.00 — Closed. COP#102 Locker Bases — No cost submitted — Closed. COP#103 Roof Blocking Z6 & GY/$3,092.00 — Rejected. COP#104 Roof Blocking Manpower & Materials/$530.00 — Rejected. COP#105 Demo 2nd slab ZS Pump Pit — No cost submitted. Closed. COP#107 Z6 Roof Blocking/$429.00—Rejected. COP#117 SKP 38 new sump pump — Closed. To be replaced by 117R. COP#117R SKP 38 new sump pump — Cost to be agreed upon. COP# 145 Replace existing steam traps Z2 and Z4 — Rejected. COP#171E Acceleration cost for central ceilings/$4,173.00. — Rejected. Sub contractor worked all week. Not entitled to acceleration. COP#171F Acceleration Painting — Rejected. Painting not needed for Occup. Permit. COP#171G Acceleration cost for D'Agostino — Rejected. Work not necessary to open school. COP#177 Ceiling in corridor — Closed. COP#181 Pipe UV Wood Shop to new location/$2,581.00 — COP#181A UV in Wood shop Ceiling/$12,397.00. Pending. Issue to move rooftop unit. Ltr. received from TCI rejects cost. COP4184 Blow down vent relocation/cafeteria/$2,581.00 — Rejected. Installation included in contract. COP#187 UV Rm. 214 & 211 Reloc. West Wing/$2,581.00 —Pending TCI comment. COP#190 Original window issue/$19,959.00 — Closed. COP#2"d Install Window in Classroom/$18,957.00 — Closed. COP#190B Installing additional blocking at window openings/$5,005.00 — Rejected. Pending window issue to be resolved COP#200A Install sloped ceilings in classrooms/$5,943.00 — Rejected. COP#210R T&M Install door frame and hardware/$1,023.00 — Closed. Traded out. COP#211R Added sidewalk/$4,529.00 — Rejected due to excessive cost. Keyes to sent letter offering reduced masonry cost (3,329.00). COP#214 Furnish and install scupper and leader/$1,129.00 —Approved as recommended by Keyes Associates. COP#218 Re -pipe oil pump set in boilerroom/$799.00 — Rejected. COP#225 Base cove at gym/$3,163.00 — Rejected. Waiting for JTC to provide credit for maple trim. COP#229A Partition changes at rooms 121A/122A - $394.00 — Rejected. COP#229B Soffit at corridor 150, room 109/109A - $537.00 — Rejected. COP#237 Relocate sprinklers in gym — Closed. COP#238A Patching of existing stairs — Cost reduced from $17,043.00 to $2,500.0. COP#243 Zone 6 Library extra fiber mesh - $242.00. Additional material not shown in plan. Project Coordinator supported use of material. Approved as recommended by Keyes Associates. COP#244 Recess fountain & Cuspidor in gym/$2,741.00 — Rejected. COP#249 Relocate condensation line in corridor B 17A $1,477.00 — Rejected due to coordination issue. COP#250 Fresh air duct UV 13 - $6,548.00 — Pending. TCI to review for pricing. Keyes issued directive to Contractor to perform work. No response to date. COP#253 Grid for first floor bath new wing - $438.00 — Withdrawn by JTC. COP#254 Install tiles in added toilets - $356.00 — Withdrawn by JTC. COP#256 Replace valves in crawl space/$949.00 — Approved as recommended by Keyes Associates. COP#257 Patch & Match/$7224.00 - Closed. COP#262 Patch floor for carpet installation/$250.00 — Rejected. COP#264 Nurse and Admin. Room B9/$1,077.00 — Closed. COP#264A Nurse and Admin Rm. B9/$400. Partial billing is included in COP#89. Approved as recommended by Keyes Associates. COP#265 Emergency Electrical Closets/$1,520.00—Pending. COP#266 Install soffits at Z6/$503.00 — Pending. COP#268 Install drywall ceiling Stairwell S8&S9/$758.00 - Closed. COP#268A Install drywall ceiling Stairwell S8&S9/$500.00 — Rejected by MBC. COP#269 Chase wall room 138 Home Economics/$$635.00 — Pending. COP#271A VCT & Vinyl rooms 118A, I I 8 &I I8C/$1,040.00 — Approved as recommended by Keyes Associates. COP#272 Frames and doors not on schedule/$5,284.00 — Rejected. No back up provided. COP#273 Flashing collars for drains in Kitchen (material only) $1,664.00 — Rejected. COP#274 Provide covers for openings in brick/$1,043.00 — Closed. COP#281 Masonry changes in Addendum 7/No cost provided - Rejected. Work in contract. COP#286 Stainless steel corner guards/$170.00 — Approved as recommended by Keyes Associates. COP#289 Credit for seismic work eliminated at stage ($8,000) Included in CO#16. COP#290 Time overruns — Closed. COP#291 Dishwasher venting changes/$230.00 — Rejected. COP#301 Rewire Scoreboard — Keyes to verify working condition. Jim Liddick noted that the controls worked with extension cord last month. COP#303 Refinish door to Room 211/$259.00 — Approved as recommended by Keyes Associates. COP#304 Relocate handicap lift at stage/$12,845.00 — Pending COP#305 Platforms for handicap seating/auditorium/$3,565.00 — Question was raised re: use of attic stock. COP#306 Paint wood for auditorium — Work complete. Pending. COP#307 Duplicate COP#308 Duplicate COP#309 Prime & Paint guidance office/$713.00 — Pending. COP#310 Add'I doors and frames not on schedule/$5,284.00 — Rejected. Duplicate. MOTION to approve the following Change Order Proposals as recommended by Keyes Associate: COP#81R Ref. Lobby ceiling changes SKCA 041- $1,465.00. COP#214 Ref. Furnish and install scupper and leader/$1,129.00. COP#243 Ref. Zone 6 Library extra fiber mash - $242.00. COP#256 Ref. Replace valves in crawl space/$949.00. COP#264A Ref. Nurse and Admin Rm. B9/$400. Partial billing is included in COP#89. COP#271A Ref. VCT & Vinyl rooms 118A, 118B &118C/$1,040.00. COP286 Ref. Credit for seismic work eliminated at stage ($8,000) Included in CO#16. COP#303 Ref. Refinish door to Room 211/$259.00. DY/WM: Passes 5-0. Certificate of Substantial Completion - Chairman questioned status of issuance of Notice of Certificate of Substantial Completion. Steve Chmura responded that Keyes has not yet issued notice to JTC. Letter to inform JTC that less than 1% of the contract is remaining and that we have moved to a monetized punch list will be issued by Keyes Associates. Change Order No. 18 — Steve Chmura presented a no cost Change Order for MBC review/approval with revised wording suggested previously by the MBC. Members expressed concern with a written note from the General Contractor that final paving would not be completed until August 15, 2000. To ensure work is completed prior to the opening of school, Steve Chmura was asked to issue a letter to JTC requesting that the date for exterior paving be revised to be completed by August 1, 2000. Construction Trailers — Construction trailers are scheduled to be removed this Wednesday, April 26, 2000. Project Coordinator and JTC Staff will be relocated to (2) classrooms in the new wing. Trailer Storage — Notice was sent to Walter Parker from the MBC last week that based on the QMS Project nearing completion, the storage trailer rental (Mini Warehouse Inc.) should no longer be necessary. If the School Dept. wishes to continue renting the storage trailer, costs incurred after April 30, 1999 would be the responsibility of the School Dept. Tree Trimming — David Young had requested the Project Coordinator to follow up with the School Dept. as to who is responsible for tree trimming maintenance around the flag pole and the new light pole both in the front of QMS. Walter Parker to follow up. Keyes Project Administration — Committee members expressed frustration with Bob Vogel's lack of response to outstanding issues. Mr. Vogel to be scheduled on the MBC agenda in 2 weeks (May 9, 2000) to discuss status. Window Conflict — Discussion was to forward a letter to Bob Vogel from the MBC requesting a date when the Committee can review Keyes' mock up of window fix. Closure in Girl's/Boy's Toilet near Gym — Detail was to be provided to construct a closure that would eliminate viewing between girl's and boy's bathroom near gym. Still waiting for Keyes Associates to respond. MBC MEETING MINUTES — Review/Approval March 28, 2000: MOTION to approve MBC Meeting Minutes of March 28, 2000 as reviewed. WM/DY: Passes 4-0-1 Jim Liddick abstained due to absence. March 7, 2000: MOTION to approve MBC Meeting Minutes of March 7, 2000 as reviewed. WM/DY: Passes 4-0-1 David Young abstained due to absence. INVOICES Letendre Company — MHS MOTION to recommend payment to Paul Letendre, MHS Project Coordinator for services performed during the weeks ending April 8, 2000 and April 15, 2000 in the amount of $2,600.00 JL/WM: Passes 5-0. Meeting adjourned at 10:45 PM. Respectfully submitted, Eleanor McCarter David Young, Clerk Date