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Home My WebLink AboutMBC 05/02/2000TOWN OF MANSFIELDM MUNICIPAL BUILDING COMITTEE Meeting Minutes of May 2, 2000 APPROVED8 Members Present: Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay (7:20PM), James Liddick (7:25PM), William Moore (absent), and Eleimor McCarter, Secretary Attendees: Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, MHS Project Coordinator Walter Parker, School Buildings & Grounds Director Meeting Commenced at 7: 20 PM. MANSFIELD HIGH SCHOOL Light Fixtures in Auditorium — Walter Parker commented that the new fixtures require removal of inside ring to change bulbs creating a hardship for the Maintenance Dept, Rich Feeley also questioned the need for new wiring. Project Coordinator noted that a new dimmer system is planned, but that the efficiency of existing fixtures vs. new would remain the same. Suggestion was made to return the new fixtures and pursue credit for both fixtures and revised wiring. Existing fixtures need to be painted. Wallace Floyd to request cost proposal from JTC. Recessed Lighting — Sue Michael Brown reported issue in some existing bathrooms with existing duct obstructions above ceiling preventing installation of new recessed lighting. Discussion was whether ceiling should be lowered to 7 Ft. 9 1/2" vs. 8Ft. 6" (at no cost) to allow room for fixture or to build soffit. MBC directed Sue Michael Brown to issue bulletin to JTC to lower ceiling and install hold down clips at ACT above stalls. Concrete Work at Loading Dock — Members expressed disapproval of quality of work performed at loading dock. The condition of concrete work is unacceptable. Paul Letendre to issue rejection letter to JTC. Change Order Proposals — Sue Michael Brown presented the following COP's for review: COP69A Ref. Handicap Ramp — $4,626.00 Status: Work to be provided based on Time & Materials. Galvanized railing to be provided at no cost. COP69B Ref. West wing exterior stairs - $6,006.00. Status: Work to be provided based on Time & Materials. COP69C Ref. Ramp — 3R - $12,144.00. Status: Work to be provided based on Time & Materials. COP100 Ref. Water Beacon for Sanitary Sewer - $2,219.00. Cost to tie into panel and install strobe light. Chairman asked Project Coordinator to investigate pipe vent near walkway. Status: Approved as recommended by WFDG. Work to be provided based on Time & Materials. COP104A Ref. Exist. roof drains over auditorium ($5,357.00) Credit for staging. Status: Approved as recommended by WFDG. COP122 Ref. Install laundry sink, pump in room 127 — ($3,478.00). Status: Pending. No signed slips included. COP123A Ref. Graphics at enunciator panel - $3,946.00. No signed slips received. Status: On -Hold. Project Coordinator offered to perform work. Keyes Assoc. has agreed to do framing. COP 147 Ref. Battery pack units in kitchen - $891.00. Status: Closed. COP154 Ref. Delete one lav in Rm.132 Provide wall mount carriers in Rm.240 ($382.00). TCI to review. No credit for piping is indicated. Status: Pending. COP155 Ref. Patch existing mat depressions— $1,709.34. Previous discussion was that Walter Parker would fill three depressions at front entrance. Status: On hold. Project Coordinator to follow up with Mr. Parker. COP 158 Ref. Ceramic tile in Rms. 118B & 118C - $3,030.00. WFDG determined that cost of labor is excessive. Status: Pending. Sue Michael Brown to follow up with memo to JTC. COP165A Ref. Existing Science Rooms - $14,562.00. Committee agreed to proposal reducing mechanical fee from $9K to $7K. Sue Michael Brown to direct JTC to proceed. Total COP to be reduced by $12,562.00. Status: Approved as recommended by WFDG. COP168 Ref. Exist. Auditorium ceiling to remain — ($10,000.00). Sue Michael Brown to issue letter to clarify items to be included in credit. Status: Approved as recommended by WFDG. COP169 Ref. Remove elec. Conduit from floor slab - $973.37. Status: Rejected. COP 171 Ref. Credit for two floor mats - $1,600.00. Status: Pending. COP172 Ref. Relocate water main @ East Street — Revised to $1,545.00. Status: Waiting for JTC to resubmit. COP173 Unistrut platform for elec. - $726.00. Ken Gay concurred that cost is reasonable. Status: Approved as recommended by WFDG. COP 174 Ref. Install ACT in Electrical Closet - $1,183.00 — Per RS Means Ms. Brown issued bulletin that the labor cost should be based on $2.45 Per square foot plus mark-up and not $4.00 per as submitted. Status: Approved as recommended by WFDG. COP 175 Ref. Delete removal of ACT - ($835.00). Status: Approved as recommended by WFDG. COP176 Ref. Replace duct riser room 227 — $1,040.00. Issue with duct blocking doorway. Architect noted that JTC did not submit RFI about this issue. Status: COP Rejected based on coordination issue. COP 177 Ref. Additional demo in kitchen — $3,257.00. No time slips on record. Status: Pending. COP178 Ref. VCT in corridors 114&116 — $4,600.00. Status: Pending. Committee unanimously agreed to incorporate the Change Order Proposals as recommended by Wallace Floyd Design Group in Change Order Number 9. JTC/Project Administration — Architect and Project Coordinator expressed concern with Site Supervisor's work overload. Sue Michael Brown noted that coordination issues are becoming a ` major concern with the Site Supervisor doing both administration and field work. Committee asked that WFDG issue letter to JTC requesting verification of staffing for Program Manager and Site Supervisor. Construction Meeting Minutes - MBC expressed frustration that the Construction Meeting Minutes furnished by JTC do not accurately reflect the level of work being performed on the job. Rich Feeley reference a recent notation indicating that JTC recently clarified the Architect's questions about the Schedule. Chairman pointed out that the Architect/Town (due to various discrepancies in the schedule) has never accepted JTC's Construction Schedule as provided. Request was made by Jim Liddick to have WFDG take over writing meeting minutes. Sue Michael Brown and Project Coordinator noted that written correspondence on file addresses individual Town concerns. Concern was noted by both. Project Coordinator and Architect agreed that future minutes will be reviewed in more detail. Painting Lockers — Subcontractor disputing that he owns painting. Walter Parker obtained a quote from ARC Painting for $18,476.53. Surface painting is owned in contract. Issue pending. Auditorium - Project Coordinator indicated that JTC has started fire alarm work. David Young questioned whether JTC has been given authority to occupy auditorium at MHS. Walter Parker commented that all programs requiring use of the auditorium have been cancelled or moved off site. Official notice was not issued, however QMS auditorium has received a Temporary Occupancy Permit. Landscaping — David Young questioned status of exterior landscape work. Project Coordinator to follow up. Exterior Lighting - Ken Gay questioned whether existing wall packs remain in place. Sue Michael Brown to follow up. Moving Concerns — Walter Parker stated that the School Dept. needs reasonable notice prior to JTC taking over areas this summer. School does not have monies in the budget to hire movers this summer. Sue Michael Brown to issue letter to JTC requesting an accurate summer schedule. Drainage Issues — Committee members raised concerns regarding several drainage issues that need to be addressed i.e. rear of MHS parking lot, large puddle at bus loop, MHS parking lot near new field and Swale at QMS parking lot. Locker Room Changes — Cost proposals have been received. MBC needs opinion from School Dept. as to whether to pursue the additional cost changes. Approximate construction cost is $150K plus $30K for architectural fees (Total $180K). Additional Computer Lab — A previous request was made by W. Moretti that an additional $35K be taken from the construction budget for technology. Chairman noted to Walter Parker that the cost to add this third computer lab is under consideration. QUALTERS MIDDLE SCHOOL Heat Trace — Project Coordinator reported that the Heat Trace has passed inspection. Landscape — JTC to work on grass area this week. David Young questioned status of stump removal at left corner of QMS parking lot. Paul Letendre to follow up. Hardware — Walter Parker questioned payment to Integrated Security. Project Coordinator confirmed that the invoice was forwarded to JTC for payment. Alum. Storefront Doors - Keyes Assoc. to issue deduct change order for Aluminum Storefront doors in the amount of $2,800.00. Town previously paid for doors. JTC has not turned over doors to owner as requested. Doors — Chairman questioned status of 4 doors left to install. Issue still pending. Project Coordinator to follow up. Auditorium — Carpet patching at platforms and handicap lift is complete. Installation of handrails is required prior to Final Occupancy Permit. Floor Base at Gym — No action. Paul Letendre noted that vented cove base was not ordered by JTC. Project Coordinator to follow up. Certificate of Substantial Completion - Chairman questioned status of Notice of Substantial Completion. MBC has not received copy of notice. Project Coordinator was unsure if notice was issued and will follow up. Chases/Zone 2 Classrooms — Regarding chases to be built to encase pipes in Z2 classrooms, Paul Letendre noted that this item is on punch list. Elevator #2 — Project Coordinator commented that the roof truss is complete. Expansion Joint — Project Coordinator commented that the repair was performed but not accepted. Some screws need to be replaced. Joint near column needs to be secured. MBC requested that new expansion joint be used as needed versus re -installing old. Meeting adjourned 10:30 PM. Respectfully Submitted, Eleanor McCarter David Young, Clerk Date