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HomeMy WebLinkAboutMBC 05/09/2000APPROVED TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of May 9, 2000 Members _Present: Richard Feeley, Chairman, David Young (8:10 PM), Kenneth Gay, James Liddick (8:35 PM), William Moore and Eleanor McCarter, Secretary Attendees: Steve Chmura and Bob Vogel, Keyes Associates Walter Parker, School Bldgs. & Grounds Dept. Michael Callahan and Paul Ciaramitaro, J.T. Callahan & Sons, Inc. Meeting opened at 7:15 PM. CORRESPONDENCE Qualters Middle School MBC from Paul Letendre Re: QMS Project Coordinator Daily Log Reports. To MBC from Keyes Assoc. Re: No cost Change Order #18. To JTC from Keyes Assoc. Re: Roof drain credit due to owner. To MBC from Conn, Kavanaugh, Rosenthal Peisch & Ford Re: SMI Litigation. To JTC from Keyes Assoc. Re: Graphic enunciator panel required per Fire Dept. prior to final occupancy. To Paul Letendre from Walter Parker: Re: kitchen discrepancies. To JTC from Keyes Assoc. Re: Credit for installation of sump pump vs. floor drain. Mansfield High School To MBC from Paul Letendre Re: MHS Project Coordinator Daily Log Reports. To MBC from Linc Lynch Re: School Specialty bid on School Furnishing $56,666.06. Mr. Lynch advised school staff to schedule meeting with MBC to request funding. To MBC from Wallace Floyd Design Group Re: Change Order #9. INVOICES — Review/Approval. W.B. Mason - MBC Office Supplies MOTION to recommend payment to FAX machine print cartridges. W.B. Mason in the amount of $45.90 for (2) WM/KG: Passes 3-0. Officeland — MHS School Furnishings MOTION to recommend payment to Officeland in the amount of $2,922.40 for the purchase of various school furnishings as referenced in Purchase Order No. 3112. KG/WM: Passes 3-0. Officeland — MHS School Furnishings MOTION to recommend payment to Officeland in the amount of $4998.00 for the purchase of school furnishings as referenced in Purchase Order No. 3112. (Note one item remains back ordered and was not billed $261.00.) WM/KG: Passes 3-0. Robert H. Lord — QMS School Furnishings MOTION to recommend payment to Robert H. Lord in the amount of $11,319.84 for the balance of school furnishings purchased as referenced in Purchase Order Number 7480. WM/KG: Passes 3-0. Hertz Furniture — QMS School Furnishings MOTION to recommend payment to Hertz Furniture Systems Corp. in the amount of $289.00 for the purchase of school furnishings as referenced in Purchase Order No. 8555. WM/KG: Passes 3-0. MBC MEETING MINUTES — MBC Meeting minutes of April 4, 2000 and April 11, 2000 were reviewed for approval. April 4, 2000: MOTION to approve MBC Meeting Minutes of April 4, 2000 as reviewed. WM/KG: Passes 2-0-1. Ken Gay absent. April 11, 2000 MOTION to approve MBC Meeting Minutes of April 11, 2000 as reviewed. WM/KG: Passes 3-0. David Young excused absence. QUALTERS MIDDLE SCHOOL Interior Monetized Punch List — Chairman requested Keyes to issue notice to JTC to begin closing the Project. Steve Chmura noted that the Interior Punch List was forwarded to JTC on April 18, 2000. Keyes is waiting for JTC to transmit marked up punch lists from subcontractors identifying work completed. Upon receipt of the updated punch lists, Keyes will issue a 60 -day notice to JTC to complete unfinished work. Rich Feeley requested Keyes to provide the MBC with a breakdown of any disputed items. JTC to generate a requisition of approved items. MBC will evaluate remaining punch list items as to whether work would be completed by owner or credit pursued from contractor. Exterior Punch List — Chairman questioned the status of the Exterior Punch List of the building. Steve Chmura confirmed that the Exterior Punch List has not been completed. Keyes/Project Administration. — Over the past several months the MBC has repeatedly requested that Keyes provide a full time Project Manager to the QMS Project. To date Keyes continues to provide only part time manpower. Bob Vogel agreed that Keyes' manpower is limited. Rich Feeley stressed that Keyes needs to increase the number of man-hours assigned to the Qualter's Project in order to close the job in a timely fashion. TCI — Committee Members expressed dissatisfaction with TCI's overall lack of attentiveness to this project. Discussion was that several issues have been problematic due to TCI's delay in responses and/or decisions made by TCI, ( i.e. heat trace, ductwork at woodshop, etc.). Chairman asked Bob Vogel to contact TCI to follow up on current outstanding issues. As -Built Drawings/Operation & Maintenance Manuals - Steve Chmura reported that most of MEP As-Builts drawings have been forwarded to TCI for review. Keyes is still waiting for Electrical to be submitted. TCI has responded that some O&M Manuals submitted are not job specific and must be corrected. Keyes to return O & M's to subcontractors to make the necessary revisions. Steve Chmura noted that JTC's has not provided As-Builts to Keyes as yet. Chairman asked Keyes to follow-up letter to JTC. Certificate of Substantial Completion —Bob Vogel indicated that the Certificate of Substantial Completion required signatures from JTC, Keyes and Owner. Mr. Vogel did not present the notice for signature. Still pending. Drainage Issues — Chairman questioned Keyes as to the status of various drainage issues. • Drainage Swale at left of QMS is not working properly. Grades appear to be incorrect resulting in a standing pool of water. Michael Callahan to follow up. • Drain at roof in rear near paint storage area - Walter Parker agreed to handle. • Drainage Swale at bus loop off MHS parking lot is sending water to catch basin. Keyes to follow up. • Drainage at rear of MHS. Suggestion was made by Ken Gay to eliminate the small island in rear of school and re -grade area prior to paving. Keyes to follow up. Dust Collectors/Woodshoo — Walter Parker raised an issue that shakers in collector is not working properly. TCI needs to verify cause. TCI has not provided Training and O&M Manuals for unit. Window Conflict — Ongoing issue regarding classroom windows installed last summer (1999). --- Windows installed by Cheviot Corporation do not open as intended due to conflicts with partitions or columns. Rich Feeley expressed frustration with Keyes' lack of response to date and questioned Bob Vogel's plan to resolve the issue. Mr. Vogel stated that Keyes, Cheviot and JTC are at fault for the improper installation. Keyes' offered to assume responsibility for the 36 window units impeded by partitions. A copy of proposed window fix was distributed. As previously requested by the MBC, Keyes agreed to create a mock-up prior to further window changes. David Young asked that Keyes coordinate with the School Dept. as to which window to be used for mock-up. Suggestion was made to use window in Nurse's area. Rich Feeley raised question regarding fix of the additional 70-80 windows impeded by columns. Mr. Vogel responded that Keyes would engage legal counsel if Keyes were expected to incur the entire financial burden to fix all windows. Issue pending. Closures between girl's/boy's toilet near Gym — Steve Chmura reported that an acoustical panel has been installed to obstruct the view between the girl's and boy's bathrooms. A copy of Keyes directive to JTC will be forwarded to the MBC. Change Order No. 18 — Committee objected to JTC's August 18th date to complete paving. Discussion was that additional time would be needed for striping. MBC requested that the date for paving to be moved forward to August 1, 2000. Keyes to advise JTC. Aluminum Doors — Issue raised that the door -frame at main entrance does not work properly. MBC asked Keyes to issue letter to JTC to correct. Change Order Proposals — Review/Approval. COP#181A Ref UV at Woodshop — Cost reduced from $12,397.00 to $10,147.00. Original unit was to be located near wall ductwork abutted to building. Decision was made on site to relocate duct unit to new location. TCI's opinion is that Town owns elbow. Chairman disputed manpower hours necessary to perform work. Hours were reduced by two man-hours. Cost to eliminate duct on 2nd floor resulted in savings of $1,000. Engineer has directed Contractor to perform work. Work performed on T&M. Status: Approved as recommended by Keyes Associates. COP#184 Ref. Blow down vent relocation/caf6 - $1,744.00. TCI verified that vent could not be installed as directed. Cost is for relocation. Mclaughlin Mechancial cored holes and moved pipe on a T&M basis. Status: Approved as recommended by Keyes Associates. COP#187 Ref. UV Rm. 214 & 211 Relocation/West Wing - $2,581.00. Rm. 211 became link. Cost is to install UV 30 ft. from original location. Rm. 214 Science Lab. — Issue re: size of vent did not fit. Extra cost incurred to patch holes in floor after moving vent. Work to be performed based on Time & Materials. Status: Approved as recommended by Keyes Associates COP#249 Ref. Relocate condensation line in corridor - $1,477.00. Issue was that pipe was in conflict with door. Steve Chmura stated that original plan was to replace existing condensate drains under floors. Demo was not included in contract. Question was raised that Credit could be due for condensate pipe owned per contract. Status: Pending. Keyes to investigate what is owned per contract. COP#250 Ref. Fresh Air Duct UC 3 - $4,500.00. Amount reduced from $6,548.00 to $4,500.00. Work to commence immediately. Status: Approved as recommended by Keyes Associates. COP#68 Ref. Discussion was that installation of 36 new roof drain inserts is included per contract. Premier was directed to perform work. (23 inserts have been installed.) Credit for installation should come from Montle Plumbing for work not performed. Status: JTC to generate no cost Change Order. Keyes to issue letter to JTC directing a unilateral Change Order reflecting work. COP#117R Ref. SKP 38 New Sump Pump — $1,412.00. Replaces COP#117 in the amount of $3,258.00. JTC objects to Keyes deducting cost to cut floor. MBC disputes plumbing issues. Status: Pending. Town owns sump pump and electrical work. JTC to request credit from Paul Rapoza for work not performed. COP#171E Ref. Central Ceiling Acceleration Costs - $4,173.00. MBC's position is that Central Ceiling is not entitled to Acceleration cost, noting only one worker was staffed on a regular basis. Rich Feeley commented that the subcontractor had ample time (5 weeks) to perform work. Status: Rejected. Keyes has issued rejection letter. COP#19013 Ref. Install additional blocking at window openings - $5,005.00. Extra cost incurred by Cheviot to add blocking to opening (third part of billing). Status: Pending. JTC, Keyes and Cheviot are responsible for window improper installation of windows. Discussion was that no further payments to be made until window conflicts are resolved. COP#198 Ref. 2x2 Act Suspended System/Lobby 150 - $738.00. Steve Chmura could not confirm that finish schedule specifies 4x2 ceiling as previously thought. Credit is not due. Status: Approved as recommended by Keyes Associates. COP200A Ref. Install Sloped Ceilings in Classrooms - $5,943.00. MBC noted that Subcontractor costs for material is higher than necessary. Status: Approved as recommended by Keyes Associates. COP#211R Ref. Add Sidewalk - $4000.00. Reduced from $4,529.00. David Young questioned width of walkway. Committee had specified a 4 foot width. Status: Approved as recommended by Keyes Associates. COP#225 Ref. Base Cove at Gym - $3,163.00. Michael Callahan stated that cove base has not been ordered yet. JTC to verify that cove base is vented. MBC expecting reasonable credit for maple trim on top and bottom of gym mats. JTC argues that installation of finished maple is about the same as vinyl base. Paul Cinimintaro commented that wood gym floor is shifting. Walter Parker to review floor. Status: Pending. Keyes waiting for cost proposal from JTC. COP4238A Ref. Patching of Existing Stairs -Cost reduced to $2,500.00 from $17,043.00. Status: Approved as recommended by Keyes Associates. COP#240 Ref. Fireproof Elevator — $2,314.00. Status: Rejected. JTC to provide additional backup. COP9243 Ref. Z6 Library extra fiber Mesh - $242.00. Status: Approved as recommended by Keyes Associates. COP#244 Ref. Recess Fountain & Cuspidor in Gym. - $2,741.00. Keyes to verify that that drinking fountains have been sealed. Status: Approved as recommended by Keyes Associates. COP#249 Ref. Relocate condensate lines. - $1,444,00. Status: Pending. Keyes to verify what is owned per contract. COP#250 Ref. Fresh Air Ducts - $4,500.00. Status: Approved as recommended by Keyes Associates. COP#252 Ref. Rated Door Frame in Auditorium — Cost reduced to $1,000.00 from $1,840.00. Frame installed was too large. Keyes issued directive to order new frames, however JTC deviated from directive and proceeded to cut down door frame to size needed. Status: MBC agreed to accept $1,000.00 cost for work performed. COP#256 Ref. Replace valves in crawl space - $949.00. Status: Previously approved by MBC to be included in C.O. #19. COP257 Ref. Guidance and Nursing Station Status: Pending. No information available. JTC to follow up. COP#259 Ref. Heat Detector — No cost identified. Status: Rejected. Eastern negotiated previously to drop claim. COP#261 Ref. Repaint damaged doors - $378.00. Status: Rejected. Internal JTC Change Order issue. COP#262 Ref. Patch for floor carpet installation at new administration - $250.00. Status: Approved as recommended by Keyes Associates. COP#264A Nurse and Admin B9 - $400.00. Status: Previously approved to be included in CO#19. COP#265 Ref. Emergency Electrical Closets - $1,520.00. Status: Keyes to review documentation. Work is incomplete. COP#266 Install soffits at stairwell S8 & S9 - $503.00. Status: Pending review by Keyes Associates. COP#268 Ref. Install drywall ceiling Stairwell S8 & S9 - $758.00. Status: Acoustical the is owned per contract. COP268A Ref. Install drywall ceiling Stairwell S8 & S9 — ($500.00.) Credit for acoustical tile. Status: Pending. COP#269 Ref. Chase wall room 138/Home Economics - $635.00. Status: Approved as recommended by Keyes Assoc. COP#271A Ref. VCT & Vinyl rooms I18A,I18B & I I 8 - $1,040.00. Status: Approved previously to be included in CO#19. COP#272 Ref. Frames and Doors not on schedule - $5,284.00. Status: Rejected. COP#273 Ref. Flashing collars for drains in kitchen - $1,664.00. Safety issue raised by Ken Gay re: location of drain near walk in freezer. Status: JTC to obtain reduced pricing from Montle Plumbing. COP#281 Ref. Masonry changes per Addendum No. 7 - $3,743.00. Back up is related to Acceleration/171G - D'Agostino. Keyes to confirm that Contractor is expected to carry cost if not included by addendum. Question raised by Keyes re: back up provided on 171 G and 281. JTC to verify. Status: Issue pending. COP#276 Ref. Vinyl Base Rms. B2, 132A, B2B & B2C - $1,299.00. Status: Rejected. Owned per contract. COP#277 Gym ceiling repair - $7,457.00. Status: Previously rejected. Damage caused by roofer's screws. COP#278 UV Problem Status: Closed due to no information submitted. COP#286 Ref. Stainless Steel Corner Guards - $170,00. Status: Previously approved to be included in C.O. No. 19. COP#302 Shower Bases — Status: Closed due to duplicate. COP#303 Refinish Door to Rm. 211 - $259.00. Status: Previously approved to be included in C.O. No 19. COP#304A Ref. Handicap Lift at stage - $6,027.00. Status: Replaced by COP312. COP#305 Ref. Platforms for handicap seating auditorium - $6,792.00. Status: Committee disputed $3K cost for General Conditions. Work was performed based on Time & Materials. Status: Replaced by COP312. COP312 Ref. Handicap Lift and Platforms - $10,000.00. Status: Approved as agreed between JTC and MBC. COP#311 Ref. Bush Hammering at Cafeteria - $1,258.00. Status: Approved as recommended by Keyes. Direct Payment Request - Chairman reported that based on a meeting with McLaughlin Mechanical earlier in the day, both McLaughlin and APEX (McLaughlin's subcontractor) are expected to withdraw their Requests for Direct Payment. Premier Roofing needs to resolve issues relating to gym repairs with JTC. Roof flashing work near loading dock and warranty outstanding. Rich Feeley advised Michael Callahan that the MBC must receive withdrawal letters and up -to -date -Release of Liens from Premier Roofing and McLaughlin prior to Town releasing Application for Payment #20. MOTION to approve JTC's Change Order No. 18 for a zero cost increase. Date for completion of paving is changed from August 15th to August 1, 2000. WM/DY: Passes 5-0. Meeting adjourned at 11:45 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date 6 -- 2-0 �< d