HomeMy WebLinkAboutMBC 05/16/2000TOWN OF MANSFIELD APPROVED Municipal Building Committee
Meeting Minutes of May 16, 2000
Members_ Present: Rich Feeley, Chairman, David Young, Clerk, Kenneth Gay
:i James Liddick, William Moore and Eleanor McCarter, Secretary
Attendees: John Moretti, School Superintendent
Sue Michael -Brown, Wallace Floyd Design Group
Paul Letendre, MHS Project Coordinator
Walter Parker, School Buildings & Grounds Director
Meeting commenced at 7:30 PM.
MANSFIELD HIGH SCHOOL
Proposed Locker Room Changes — John Moretti commented that he has reviewed
preliminary sketches provided by Wallace Floyd, and asked for MBC support to
incorporate the proposed locker room changes within the scope of work of the MHS
Project. (Cost of preliminary design was paid by School Dept.) Proposed modifications
would include redesign and construction of four team rooms, fitness center, aerobic
room, showers and bathrooms. Discussion was as follows:
• Cost — Initial cost proposal for change in scope of work is $181,767,96 (not including
preliminary design fee of $1,741.20). Chairman noted that the bulk of cost proposal
is for the purchase of lockers. Mr_ Moretti suggested that the School Dept. could
purchase lockers at a later date and to eliminate lockers from proposed scope of work.
This would reduce cost by about $70K. Sue Michael Brown noted that the Architects
fees could be reduced based on the extent of time required to complete work.
• Financial Status - Chairman questioned Project Coordinator as to potential cost
liability based on the work remaining at MHS. Project Coordinator expressed
opinion that a limited number of large change orders are anticipated. Chairman noted
that in waiting to receive Locker Room Drawings from Architect and Engineering
that a delay cost and possibly an acceleration cost could be incurred to open school by
September.
• Scheduling — Contractor has installed limited ductwork in the locker room area.
Chairman advised Mr. Moretti that the locker room area might not be available until
the end of September. School Dept. agreed that no activity would be allowed in the
locker rooms while the area is under renovation. School Dept. agreed to handle move
of weight room area.
• Showers — Discussion raised Re: high cost to install and maintain individual boys
shower stalls as requested vs. installation of a gang shower. Mr. Moretti supported
installation of a gang shower in boy's locker room. Architect to verify necessity of
individual handicap shower units. Trench drains would need to be installed.
• Phasing Plan - David Young suggested a phased approach to construct the
infrastructure of locker room changes. Committee asked Wallace Floyd to issue a
credit for omitting existing work per contract and to begin design phase per proposal.
This approach will provide more time also to see how the budget is doing prior to
authorizing the work.
MOTION to proceed with a phased plan regarding the locker room changes as
proposed by the School Dept. Once design is complete and Change Order price put
forth then a decision will be made whether to proceed, separately bid, or stop.
MBC directed Wallace Floyd to issue notice to stop current contract work and
request necessary drawings from TCI. MBC will wait for cost from JTC.
DY/JL Passes 5-0.
Computer Lab - Mr. Moretti informed the Committee that his previous request to revise
scope of work to add a third computer lab at the high school (Cost of $35K) is being
withdrawn. The School Dept. has found other means of funding. Funds were not
allocated by MBC to perform this work within the original contract. Money would have
come out of school furnishings.
Change Order Number 8 - Review/Approval. Memo Bulletin #131 - (No COPY
Assigned) Credit - ($900.00).
COP961 A Ref. Lavatory faucets to be ADA accessible - $156.00.
COP#99 Ref. Eliminate Seismic Reinforcing - (6,975.00).
COP#120 Ref. Relocate Language Lab to West Addition - $723.00.
COP9141 Ref. Delete Carper in Rin 241 - ($443.00).
COP#144 Ref Replace existing gate valves - $$383.00.
COP#145B Ref Sinks in Science Labs - $4,995.00.
COP#151 Ref Remove & reinstall 4" EMT feed - $11,368.00.
MOTION to approve Change Order #8 in the amount of $14,307.00 for work
performed at Mansfield High School. DY/JL: Passes 5-0
Change Order Number 9 -
COP# 100
Ref. Water Beacon for Sanitary Sewer - $2,219.00.
COP#104A
Ref. Existing Roof drains over Auditorium - ($5,357.00).
COPH165A
Existing Science Rooms - $11,471.00.
COP#168
Existing Auditorium ceiling to remain in place - ($10,000.00).
COP#173
Unistrut platform for electrical transformer - $726.00.
COP#174
Install ACT in electrical closets - $730.00.
COP#175
Delete removal of ACT in Rms.158, 158A, 158B and 164B - ($835.00).
MOTION to approve credit Change Order 99 in the amount of ($1,046.00) as
recommended by Wallace Floyd Design Group, for work related to the Mansfield
High School Renovation Project.
JUDY: Passes 5-0.
JTC/Application for Payment #16 - No action taken. JTC did not provide copies of
Release of Liens or construction schedule. Committee requested that a notation be made
in JTC's Construction Meeting Minutes that MBC will not entertain any extension in
time for lack of schedule provided
Auditorium Lights — MBC confirmed that new light fixtures are to be installed at existing
locations. Waiting for cost proposal (credit) to reuse some wiring.
Stage Curtains — Issue raised previously by Contractor that Auditorium stage curtains
need to be lowered to install new sprinkler system. Paul Letendre to verify.
Elevator Phone — Sue Michael Brown reported that the elevator telephone was not
included in specs. JTC requests a Change Order Proposal be submitted for purchase of
one phone. Ms. Brown noted that all wiring is owned per contract.
Painting Lockers —Paint subcontractor still protesting work. MBC asked Wallace Floyd
to direct painter to proceed with painting lockers or provide a credit in the amount of
$25K for owner to perform work.
Punch List/Kitchen — Concern raised with regard to JTC's lack of response to kitchen
punch list work. Wallace Floyd to issue notice to JTC to address incomplete work
immediately or Town will move forward to supplement forces.
As Builts Drawings — David Young questioned the status of sub -contractors As -Built
Drawings. Project Coordinator commented that he has reviewed As-Builts.
Change Order Proposals — Sue Michael Brown presented the following OOP's for
Approval as recommended by Wallace Floyd Design Group:
COP#33 Ref. Additional Credit for engineering - ($500.00).
COP#45B Ref. Delete casework in darkroom 127B — ($3,800.00).
COP# 170 Ref Roof walkway pads - $1,157.00.
COP#172A Ref. Relocate water main @ East St. - $1,809.00.
COP#177 Ref. Add'I demo in kitchen - $3,257.00.
Note: Time noted in daily logs vs. time slip.
COP# 178 Ref. VCT in corridors 114 & 116 - $4,600.00.
COP#180 Ref, Install GWB Soffits - $2268.00. Amount reduced from $2,635.00.
COP#181 Ref. Concrete deck on elevator shaft - $710.00.
MOTION to approve the above referenced Change Order Proposals as
recommended by Wallace Floyd Design Group DY/JL: Passes 5-0.
Change Order Log — Sue Michael Brown to verify status Change Order Proposals listed
as "Closed".
QUALTERS MIDDLE SCHOOL
Landscape Architect — David Young asked Paul Letendre to request landscape architect
to review site for condition of plantings. Grades need to be checked. Question was raised
in the field by Project Coordinator regarding need of soil compaction testing at roadway
between QMS and MHS. Chairman agreed testing should be performed and authorized
Project Coordinator to proceed with tests.
OTHER
Project Coordinator— Paul Letendre announced that he has accepted another position in
Yarmouth starting in 4-5 weeks. Request was made to reduce hours to 30 hrs. MBC
asked Project Coordinator to commit to a regular work schedule for the remainder of the
MHS Project. Paul Letendre suggested a tentative work schedule including Tuesdays
from Noon thru the Tuesday MBC Meeting, every Saturday (8hrs.) and remaining week-
days 4 hours (7AM- I 1 AM or Noon — 4 PM). MBC agreed to allow some flexibility in
hours based on needs of the job, however, stressed that a regular schedule is preferred.
INVOICES
Keyes Associates C9410.00.53
MOTION to recommend payment to Keyes Associates in the amount of $11,392.79
for work performed through March 25, 2000 less $613.87 due to improper back up
provided. Invoice includes Additional Services for Wallace Floyd in the amount of
$10,778.92. DY/WM: Passes 5-0.
MBC MINUTES — Review/Approval
December 21, 1999: MOTION to approve meeting minutes of Dec. 21, 1999.
Meeting adjourned at 10:30 PM.
Respectfully submitted,
Eleanor McCarter, MBC Secretary
David Young, Clerj
Date
JUDY: Passes 5-0.
April 18, 2000:
MOTION to approve meeting minutes of April 18, 2000.
DY/WM: Passes 5-0.
April 25, 2000:
MOTION to approve meeting minutes of April 25, 2000.
JUDY: Passes 5-0.
May 2, 2000:
MOTION to approve meeting minutes of May 2, 2000
JUDY: Passes 4-0-1. Bill Moore excused due to absence.
Meeting adjourned at 10:30 PM.
Respectfully submitted,
Eleanor McCarter, MBC Secretary
David Young, Clerj
Date