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Home My WebLink AboutMBC 05/30/2000TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of May 30, 2000 Members Present:_ Richard Feeley, Chairman, David Young, Clerk (8:30 PM), Kenneth Gay, William Moore, and Eleanor McCarter, Secretary James Liddick (9:05 PM) Associate Members: Mike Ahern, Special Projects Manager, Robert Button, MEMA Director -Mark Cook, DPW Director & Edward Sliney, Fire Chief Attendees: John D'Agostino, Town Manager Kurt Gaffney, Water Dept Director John Savasta and David Woodbury - CSS Architects Paul Letendre, MHS Project Coordinator Susan Michael -Brown, Wallace Floyd Design Group Lincoln Lynch, School Business Manager MEETING COMMENCED AT 7:15 PM. FDMW FEASIBILITY STUDY CSS Kick Off Meeting - Chairman opened discussion with John Savasta and David Woodbury of CSS regarding the Feasibility Study to be performed. Rich Feeley commented about budget issues (including pending override vote) currently facing the Town. Taxpayers are not likely to approve an enormous budget for this project. Mr. Feeley noted that the Town is not interested in building a "Taj Mahal". The objective is to receive a quality facility without unnecessary frills. Town Manager stated that due to the proposed site location on Rt. 106 that visual appearance was still very important. • Mission Statement - Town needs to identify priorities for CSS prior to final report. CSS will establish hold points for total Committee decision-making. • CSS will prepare Meeting Minutes. • CSS will establish a Construction Budget. • Single point of contact with the MBC is Eleanor McCarter. • Meeting Schedule - CSS plans to meet with the MBC three times (once a month) prior to submitting final report on August 18, 2000. • Milestone Schedule - CSS will provide a Milestone Schedule to monitor progress of the study. • CSS Payment Schedule - Architect will bill Town monthly. • Programming Issues - Space Needs Analysis Forms were distributed to Fire Dept., DPW, MEMA and Water Dept. Each Department Head was instructed to return forms to the MBC Office. Completed forms should be returned to CSS within two weeks. Site Work - John Savasta commented that preliminary results of structural testing were not good, however soil testing results were satisfactory so far. Further testing is planned. Fire Dept. Concern - John Savasta confirmed that the fire access issue onto Rt. 106 is being reviewed and that the study will incorporate traffic concerns raised by Chief Sliney. Water Dept. Concern - Existing Water Dept. must be removed from Zone 1. Kurt Gaffney suggested that the existing building be used as storage. Mr. Gaffney stated that since the Water Dept. generates revenue for the Town, he would prefer to be located in a building separate from DPW. North Main Street Fire Station — Handicap accessibility prevents MEMA from using North Main Street Facility. Current N. Main Street site also has various maintenance issues that would need to be addressed. Location of New Gas Tanks — CSS expressed concern regarding placement of new gas tanks. Mike Ahern offered to provide a master plan for CSS to review. CSS suggested that the fire wall tanks be movable. MANSFIELD HIGH SCHOOL Proposed Locker Room Changes — Wallace Floyd to issue a draft of locker room plans to TCI on Wednesday for review. Linc Lynch to review proposed plan with Athletic Director and obtain approval sign off from School Superintendent. Estimated turn around time is 2-3 weeks. Project coordinator stated that changes would have minimal impact to current work schedule. Chairman suggested that JTC fast track specialty items, i.e. doorframes etc. • Showers/Boy's Locker Room - Per discussion with School Superintendent (5-16-00 MBC Meeting), boys locker room will have gang shower set-up. Discussion was to install individual shut off valves versus one central valve for all showers. David Young requested clarification regarding a previous comment from John Moretti to move Trainers Room across hall. Proposed plan does not include any changes beyond locker room. Linc Lynch to confirm. School Dept. needs to date and sign approved copy prior to work starting. • Lockers/Gym Locker Rms. — Project Coordinator presented a suggestion made by JTC to delete basketball equipment and bleachers in lieu of providing gym lockers. Regarding deletion of gym bleachers, discussion was that structural seating is not sound. Everyone agreed that the gym bleachers need to be replaced. With regard to basketball equipment, Project Coordinator noted that a $20,000 equipment credit would include a total of 8 backboards (six side court and two glass full court). Linc Lynch to obtain opinion from Superintendent. Carpet/Guidance Room — Sue Michael -Brown noted an RFI received from contractor that due to the extent of saw -cutting in this area during construction, carpet will need to be replaced. Suggestion to use carpet previously deleted from Rm. 241. Town will incur cost for installation. Change Order Proposals — Review/Approval. COP#122 Ref. Install laundry sink, pump in Rm. 127 - $3,478.00. Status: Pending. No signed time slip included. COP#154 Ref. Delete one lavatory in Rm. 132 and provide wall mount carriers in Rm. 240 — ($382.00). Status: Pending. No credit for piping is indicated. COP#158 Ref. Ceramic tile in Rms. 118B & 118C - $3,030.00. Status: Pending. Labor is too high. COP#171 Ref. Credit for two floor mats — ($1,600.00). Status: Pending. Site Work — Keyes and Landscape Architect to review this Thursday (6-1-00). Auditorium — Project Coordinator noted that the ceiling work has begun. Elevator/South Addition — Still waiting for JTC to purchase telephone not included in specifications. Science Lab sinks — Project Coordinator commented that the ongoing installation of sinks is proceeding well. Guidance Office Changes — Guidance Dept. has requested additional walls, electrical outlets and doors be installed. Wallace Floyd to prepare sketch and COP. Chairman asked Linc Lynch to obtain authorization from School Superintendent. Electrical Closet — Project Coordinator reported that he authorized T&M work to perform repair of condition causing safety hazard at electrical closet. Neutral bar came loose and created sparking. QUALTERS MIDDLE SCHOOL Punch List — Project Coordinator, Steve Chmura, Linc Lynch, Walter Parker and Bill Maher attended walk through of existing building on Thursday, May 25, 2000. Paul Letendre noted numerous discrepancies found, i.e. Nurses area/ceiling tile falling in, Men's bath at front entry/large space gap under door. Keyes sent letter to JTC requesting meeting to resolve issues. JTC to do walk through with Keyes this Thursday (6-1-00). Project Completion Deadline - Sixty-day deadline expires June 18, 2000. Keyes will issue 7 -day notice to JTC by June 19, 2000 to complete outstanding work. MBC planning tentative walk- through on June 17, 2000 to access monetary value of any incomplete work. Expansion Joint — Issue re: screws not holding strip piece secure to floor. Due to width of expansion joint, screws are hitting open space underneath. Comment was that JTC needs to install a wider strip piece over the expansion joint to permanently correct issue. Tree stump — Still waiting to be removed. COMPOST FACILITY Change Order Number 5 Re: Sanitary sewer changes in the amount of $1,034.42. Mike Ahern pursuing $500 per day liquidated damages because project is over three months behind schedule. There is still no steel erected yet. Mike stated that is appears that the Contractor is picking up the pace. Potential $40,000 credit to remove fiberglass roof panels being discussed. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date 6 ZO--- 00