The URL can be used to link to this page

Home My WebLink AboutMBC 06/06/2000pt 9trii Zf-...q!7`� add TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of June 6, 2000 Members Present: Richard Feeley, Chairman, David Young, Clerk, James Liddick, (8:20), Kenneth Gay, William Moore and Eleanor McCarter, Secretary Attendees: Steve Chmura and Bob Vogel, Keyes Associates Michael Callahan, J.T. Callahan & Sons, Inc. Lincoln Lynch, School Business Manager C:) Meeting Opened at 7:00 PM. -- -- rri QUALTERS MIDDLE SCHOOL n Ln"ern -� -ern Punch List Update — Project Coordinator and Architect did walk-through of e tmg A < building on May 25, 2000. Keyes still verifying completion of items included4�specl6 �c3 Venting New Kiln — Project Coordinator questioned status of new kiln delivere`3 to Aff% Room last week. Issue raised that unit needs to be vented. Keyes to investigate what is res owned per spec. Handrails — Handrails as installed do not meet Fire code. No more that 1/4" gap is allowed between walls and railing. Chairman informed Michael Callahan that an Occupancy Permit would not be issued by the Building Inspector until the railings are corrected. Electrical Closet — Project Coordinator reported a doorframe found in electrical closet was padded out on room side. In location where sinks were removed, floor penetrations need to be filled in. There is no floor the is in place where cabinet unit heaters were removed. Surplus Equipment — Michael Callahan noted a request from school staff that left over equipment be given to the School Dept. Gymnasium —Question was raised regarding the status of emergency lighting in the gym. Steve Chmura commented that some emergency lighting existed previously. Kitchen — Steve Chmura noted six outlets not yet installed. Regarding the leaking drains from vat, issue seems to be resolved. Tree Stump — David Young questioned the status of tree stump removal. Michael Callahan claimed that the Town cut the tree down to install a light, therefore JTC does not own stump removal. Original Punch List — Steve Chmura commented that JTC has not completed original punch list items. Mr. Chmura estimated Contractor to be about 75% complete with original list. Final Amended Punch List — Chairman expressed frustration that Keyes has not completed and/or provided an amended final monetized punch list to JTC based on the May 27, 2000 walk through. Steve Chmura commented that Keyes needs to verify some issues. List is expected to be complete by Wednesday, June 7, 2000. Chairman reiterated that JTC could not complete the outstanding work without this list. Aluminum Storefront Doors — Doors have not yet been turned over to Town. Michael Callahan noted that doors are on site at JTC. JTC will turn over to the Town. Drainage Issues — Regarding ongoing drainage problems near Library, Keyes noted that an additional catch basin is to be installed. Swale at Parking Lot — Paul commented that JTC needs to remove two hay bales at retention area. Auditorium Lift Hand Rails — Installation is incomplete. Michael Callahan estimated that handrails would not be ready until close to June 17, 2000. Gym Floor lines — Keyes confirmed that the crooked lines on gym floor pointed out during MBC walkthrough was removable adhesive tape and not painted. Scoreboard — Installation is incomplete. Two power sources needed for operation. Vented Base Cove — Installation is incomplete. Keyes received submittal from JTC (COP#313 Ref. Installation of Cove Base - $2,100.00). JTC proposed credit of $600 for maple trim and $200 labor. MBC disputed cost of credit offered by JTC stating that the cost of 1" x 4" maple trim far exceeds cost of rubber cove base. Recessed Mats - School Dept. requested JTC provide a submittal for recessed mats on site. Michael Callahan to follow up. Ramp Li h� ting - Lens covers are installed. Lights need to be filled to be weather tight. Discussion was for JTC to place silicone on 3 sides and install stainless steel frames. Concrete Walk — Walkway into Library is incomplete. JTC/Payment Requisition #21 — Steve Chmura commented that JTC has requested release of $125,000.00 to keep job moving. MBC expressed concern about releasing additional funds without complete punch list. MOTION to recommend payment to JTC in the amount of $125,036.58 for work performed during the month of April. Retainage reduced to 1% complete. Includes Change Order Number 19. Chairman noted that CO#18 should be reflected in Application for Payment. JUDY: Passes 5-0. Operation & Maintenance Manuals — Steve Chmura commented that some are in. Walter Parker requested that all manuals be turned over to the school as one complete package. Window Conflict — Work rejected by owner. Still waiting for Keyes to follow up with Cheviot. Previous option to correct issue is not possible. Window could not be removed. Mr. Vogel indicated that a revised mock up would be ready in 2 weeks (June 20, 2000). Committee expressed concern that the current installation creates a critical maintenance issue if a window is broken. School Dept. will not be able to replace window. Chairman stressed priority to have issue resolved. Keyes Manpower — Chairman commented that the level of manpower provided by Keyes is insufficient. Manpower has remained unchanged even after repeated requests by MBC to increase man-hours. Chairman again asked Bob Vogel for Keyes Associates to assign additional staff and/or man-hours to complete the QMS Project. Expansion Joint/Cafeteria — Installation is unacceptable. Walter Parker commented that there should be enough material on site for JTC to properly repair expansion joint. Change Order Proposals — Review/Approval COP#68 Ref. Roof Drain inserts for existing drains — $7,452.00. Town owns inserts. Michael Callahan will follow up with Montle Plumbing. Status: Rejected. Keyes to send written rejection letter to JTC. COP#117R Ref. SKP 38 New Sump Pump - $1,412.00. Floor drain owned per contract. Status: Approved as recommended by Keyes Associates. COP#171D Ref. Acceleration — No information provided by JTC. Status: Closed. COP#171E Ref. Acceleration/Central Ceilings - $4,173.00. Status: Approved as recommended by Keyes Associates. COP#171F Ref. Acceleration/Forbes Painting - $2,139.00. Status: Approved as recommended by Keyes Associates. COP#171G Ref. Acceleration/D'Agostino - $1,625.00. JTC to review further. Status: Approved as recommended by Keyes Associates. COP#190B Ref. Install Add'] Blocking at Window Openings - $5,005.00. Status: Approved as recommended by Keyes Associates. COP#218 Ref. Re -pipe Oil Pump Set at Boiler Room - $799.00. Status: Approved as recommended by Keyes Associates. COP#225 Ref. Base Cove at Gymnasium - $3,163.00. Status: Closed. Changed to COP #313 COP#229A Ref. Partition changes at rooms 121 A& 122A - $394.00. Status: Approved as recommended by Keyes Associates. COP#229B Ref. Soffit at Corridor 150, Rm. 109 and 109A - $537.00. Re: Installation of doors. Work is owned per contract. Status: Approved as recommended by Keyes Associates. COP#240 Fireproof Elevator #1 patching of fireproofing on steel - $2,314.00. Status: Approved as recommended by Keyes Associates. COP#249 Relocate condensation line in corridor B17A - $1,477.00. Specs. indicate condensate return pipe to be replaced with new pipe. JTC did not charge for saw cutting and jack -hammering. Status: Approved as recommended by Keyes Associates. Revised cost reduced to $690 plus 15% with stipulation that JTC submit new COP to the MBC for credit for condensate pipe not installed. COP#257A Patching and Matching - $7,224.00. Status: Rejected. Work owned per Addendum 91. COP9265 Emergency Electrical Closet - $1,520.00. Work is incomplete (doors are missing.) Discrepancies found in Back-up. Status: Approved as recommended by Keyes Associates. COP#266 Install soffits at Z6 Library (C.O. 139) - $503.00. Status: Approved as recommended by Keyes Associates. COP#268A Install drywall ceiling stairwell S8 & S9 - $500.00. Status: Approved as recommended by Keyes Associates. COP#273 Flashing Collars for drains in Kitchen (material only) - $1,664.00. Status: Approved as recommended by Keyes Associates. COP#306 Paint wood for Auditorium — Included in Addendum No. 7. Status: Approved as recommended by Keyes Associates. COP#309 Prime & Paint guidance Office - $713.00. Status: Approved as recommended by Keyes Associates. COP#313 Ref. Base Cove at Gymnasium - $3,163.00. Status: Approved as recommended by Keyes Associates. Discussion opened that JTC was directed by MBC to close out Change Order Proposals by February, 2000. Committee expressed frustration with JTC and Keyes regarding number of unresolved issues still being put forth. Value of Change Order Proposals referenced above is approximately $42,600.00. David Young proposed that the Town split the costs referenced in the above COP's with JTC to resolve outstanding issues and move to monetized punch list. MOTION made to recommend approval of Change Order #20 for an agreed lump sum cost of $25,000.00 to close outstanding COP's relating to the QMS Additions and Renovations Project. (Change Order No. 20 to include Change Order Proposals #1 through COP#313.) Keyes to provide back up to JTC regarding rejected work. Monetized punch list items to be addressed separately. DYIWM: Passes 5-0. Certificate of Substantial Completion - Signed by all parties as of April 18, 2000. MANSFIELD HIGH SCHOOL Construction Schedule — Michael Callahan distributed schedule. Preliminary review indicates conflict with access to Administration area by September opening and abatement work missing from schedule. Michael Callahan noted abatement work is planned for this summer. Chairman asked that the School Dept. prepare and forward a submittal to the MBC to include written approval of schedule provided by JTC. Meeting is planned with School Administration on Thursday, June 8, 2000 at 2 PM to discuss review schedule. INVOICES Letendre Company - MHS MOTION to recommend payment to Paul Letendre, MHS Project Coordinator in the amount of $2,600.00 for services provided weeks ending May 27, 2000 and June 3, 2000. DY/JL: Passes 5-0. Valley Communications — MHS School Furnishings MOTION to recommend payment to Valley Communications in the amount of $28,248.00 for MHS School Furnishings. WM/DY: Passes 5-0. W. B. Mason — MHS MOTION to recommend payment to W.B. Mason in the amount of $128.07 for Project Coordinator office supplies. DY/WM: Passes 5-0. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cler Date