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Home My WebLink AboutMBC 06/27/2000APPROVED TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of June 27, 2000 Members Present: David Young, Acting Chairman, William Moore, Kenneth Gay, James Liddick (7:20PM) and Eleanor McCarter, Secretary Richard Feeley - Vacation Attendees: Lincoln Lynch, School Business Manager Joel Antolini, MHS Vice Principal yCn Walter Parker, School Buildings and Grounds sn (, g ro ? rrn Sue Michael -Brown, Wallace Floyd Design Group W .-Oran Paul Letendre, MHS Project Coordinator nu =- + =7— Mike Ahern, Special Projects Manager � rn Meeting commenced at 7:10PM. rn n MANSFIELD HIGH SCHOOL rn School Furnishings — Joel Antolini and Linc Lynch presented a bid analysis and request to purchase additional classroom desks and chairs (approximately 20 classrooms) in the amount of $58K as part of the construction budget. The contract added only 18 classrooms, however Mr. Antolini noted plans to replace some existing classroom tables with desks/chairs. Lead time is 5- 7 weeks on furnishings. Acting Chairman David Young referred to a December, 1999 agreement with Principal Ed Rosa to cap School Furnishings at $157K and revisit possibility of additional purchases provided funds are available at the end of project. David Young commented that this money has been expended and that due to unforeseen conditions MBC could not release additional funds at this time. Locker Room Changes — Linc Lynch reported that the changes proposed in the locker room area do not meet the needs of the School Dept. Locker room doors can not be locked due to egress issue. Purpose was to have secure locker rooms as well as equitable facilities in the girl's locker rooms. David Young suggested alternative to add one additional exterior exit. Wallace Floyd to modify plans. School Dept. to approve subject to modifications. Walter Parker to verify fencing enclosure for exterior egress. Sue Michael -Brown noted that modification to the plan would delay drawings going to JTC. Cost Proposal from JTC can be expected 2 weeks after that time. COMPOST FACILITY MOTION to appoint Jim Liddick as acting Chairman for the purposes of Compost Facility Discussion. WM/KG: Passes 4-0. Atlantic Contract Systems - Upgrade existing electrical service. Mike Ahern reported plans to accept a credit reduction of $42K. CDM has endorsed concept of credit. Mike Ahern requested MBC support. MOTION to accept contract cost reduction pending CDM approval for supply and installation of the FRP liner panel system. KG/WM 3-0-1. David Young abstained. Change Order No. 2 — Ref. Upgrade existing electrical service. MOTION to recommend payment to Fraser Engineering to furnish and install transformer grounding and grounding at the utility pole in the amount of $18,354.00. JL/WM: Passes 3-0-1. David Young abstained. Amendment to Contract - Mike Ahern presented a proposal to appoint an on site steel inspector for three days per week at a cost of $10K. Board of Selectman is aware of this proposal and supports the contract amendment. MOTION made to support contract amendment to CDM to include appointment of one steel inspector to be on site for three days per week at a cost of $10K WMXG: Passes 3-0-1. David Young abstained. MOTION to have David Young resume as acting Chairman. JL/WM: Passes 4-0. MANSFIELD HIGH SCHOOL Guidance Suite — Discussion opened Re: School Dept. request to add one additional office. Project Coordinator noted that Guidance/Administration is a priority area for September completion and that the Contractor needs direction as soon as possible. Approximate cost for added work is $8K. Estimated cost does not include electrical outlets/mechanical and sprinkler and mark-up. Based on excessive cost, Linc Lynch commented that the School Dept. would withdraw cost proposal request. Regarding COP# 187 and COP#187A Ref. Guidance Changes, WFDG to direct JTC to omit change, and generate new COP for work involving removal and installation of new carpet. Gym Bleachers — Segmented bleachers are specified. Walter Parker noted that shop drawings approved have motorized crank handles, but not called for in specs. Motorized mules are included per spec. Chemistry Laboratory — Sue Michael Brown reported issue raised by School Staff that Science Lab was never identified as Chemistry Lab in plans, therefore no gas piping was included per specification. Estimate to provide piping and fume hood is approximately $50K. Currently Science rooms have all other utilities except gas piping and fume hood. Project Coordinator made suggestion to do three cores to floor at each sink and core cabinet for future installation of gas piping. Ken Gay pointed out that a master shut off on gas pipe would be required. Project Coordinator to follow up with pricing. Painting Lockers — WFDG to issue bulletin to delete work to paint lockers so that School Dept. can proceed with work. MBC requested WFDG to pursue credit for work not performed. Change Order Proposals — Review/Approval COP#122 Ref. Install Laundry Sink - $3,478. T&M Time slips were verified by Project Coordinator. David Young requested Sue Michael Brown to verify work and pursue credit for deletions in dark room. Status: Approved as recommended by WFDG. COP#154 Ref. Delete one Lavatory/Rm.132, Provide wall mount carriers in Rm. 240 - $(382.00). TCI recommends an additional $100. Wallace Floyd to revise and issue credit in the amount of ($500.00) Status: Approved as recommended by WFDG. COP#158 Ref. Ceramic Tile in Rms. 18B & Rmsl18C -$1,660.00. WFDG to issue change order in the amount of $1660.00. Status: Pending. JTC has not responded to revised amount. COP#171 Ref. Credit for deletion of (2) floor mats at stairs of East/West Additions in the amount of ($1,600.00). Status: Approved as recommended by WFDG. COP#183 Ref. Panels for Emergency Stand — Amount reduced from $798 to $782.00. Status: Approved as recommended by WFDG. COP#184 Ref. Telephone in elevator (phone only) - $307.00. Status: Closed. Phone included in COP#184A. COP#184A Ref. Telephone in elevator (phone & installation) - $702.00. Status: Pending. School Dept. to investigate option to get phone from Signet, install and run line to machine room. COP#186 Install GWB Soffits in Hall 100 & 118 - $592.00. Soffits needed due to existing pipe that needs to be lowered in hall. Status: Approved soffits in the amount of $592.00 and installation of panel based on T&M. COP#187 Guidance Room Changes - $4,681.00. Status: Void. Change proposed by School Dept. too costly. COP#187A Guidance Room Changes - $3,496.00. Status: Void. Change proposed by School Dept. too costly. COP#18713 WFDG to issue new COP#187B in the amount of $1,265.00 to reflect removal and installation of new carpet. Status: Approved as recommended by WFDG. COP#188 Modify existing Toilet Rm. 165 & Rm. 167 - $540.00. Existing toilet with new stalls has problem with handicap clearance. Additional cost necessary to provide custom size panel. JTC to provide credit for door. Sue Michael proposing sliding track door. Status: Pending. WFDG to request additional back up from JTC. MBC agrees to concept of sliding door. COP#193 Replace damaged wiring - $540.00. Water found in existing conduits in stage area. Source of water unknown. Condition of wiring is corroded and was recommended for replacement by TCI. Status: Approved as recommended by WFDG, pending final review by Walter Parker. COP#194 Ref. Add 227V Lighting Load - $1,071.00. Auditorium Status: Pending. TCI to review. COP#198 Ref. Bulletin to demolish ceiling in Band/Ceiling Room. Demo of plaster ceiling not included per spec. Discussion raised that sprinkler system needed. Jim Liddick questioned what was specified by TCI for Fire Protection. WFDG to follow up. , �- • Soffit — School Dept. requests ceiling be left as high as possible to meet acoustical needs. WFDG specified ceiling height to be raised just high enough to install fire protection. Sue Michael Brown advised the MBC that a soffit is also needed due to two different ceiling heights. Installation of soffit will be an added cost. Issue pending. MOTION to recommend approval of the COP'S highlighted above. JL/KG: Passes 4-0. Use of Gym/Town Elections - Request made by Town Clerk re: use of MHS gym for Town -wide State and Presidential Elections to be held Sept 19th and Nov. 7, 2000. MBC to issue memo to Helen Christian (Town Clerk) that MBC will address concerns with Contractor. Committee does not anticipate any problem. Project Coordinator to issue notice to JTC that gymnasium must be available by Sept. 19, 2000. Countertop/Admin Area - JTC proposed deletion of existing countertop. MBC rejected proposal. JTC to be notified to proceed as per contract. Delay Request — David Young questioned status of response to JTC request (dated June 12, 2000) for time delay. David Young asked WFDG to issue response to JTC to provide clarification as to how Science Room sink issue has caused a 2 month delay to the project. Library/Air Quality — David Young questioned what steps have been taken to address air quality concerns in Library reported by School Dept. Project Coordinator has contacted Johnson Controls to investigate. Issue pending. Space Needs — Project Coordinator noted comments from MHS Vice Principal that (2) science rooms and chemistry room could be held off, however specialty classrooms are difficult to give up. Joel Antolini to meet with Project Coordinator to verify specific classrooms that JTC could hold up on turn over to School Dept. (re: not ready at school opening). JTC/Chance Order 910 COP#33 Ref. Additional Engineering to ball field — ($500.00). COP#45A Ref. Credit for casework in Darkroom 127B — ($3,800.00). COP#170 Ref Roof walkway pads -$1,157.00. COP#172A Ref. Relocate water main @ East Street - $1,809.00. COP#177 Ref. Additional demolition in Kitchen - $3,257.00. COP#178 Ref. VCT in corridors 114 & 116 - $4,600.00. COP#180 Ref. Install GWB soffits - $2,268.00. COP#181 Ref. Concrete deck on elevator shaft - $710.00. COP4190 Ref. Exit sign covers in Gym - $633.00. MOTION to recommend approval of the above referenced COP's as recommended by Wallace Floyd Design Group. Total Change Order amount is $10,134.00. JL/WM: Passes 4-0. JTC COP LoQ -Jim Liddick noted that the numbering in JTC's COP Log is out of sequence. Member Liddick asked Sue Michael Brown to verify with JTC that the missing Change Order Proposal numbers are closed issues. Enunciator Panel — David Young questioned Paul Letendre as to the status of work. Paul Letendre responded that he might not have time to do this work as he previously offered. Mr. Young noted that the Panel is required for school occupancy. Mr. Young asked Project Coordinator to review his schedule and advise the MBC as soon as possible as to whether he will provide this work. QUALTERS MIDDLE SCHOOL AC Unit/Administration — AC Unit still not working properly. Project Coordinator has notified Johnson Controls. Issue pending. Girls Toilet — Project Coordinator reported that (1) girls toilet was not installed as per specification. School Principal to verify whether bathroom is needed. If not, MBC will pursue credit. Linc Lynch to follow up with QMS Principal. Kiln — Per spec. (1) kiln is to be relocated and installed in Second Floor Art Room. School Staff wants to keep kiln in first floor Art Room. Architect verified that venting is not owned on First Floor. MBC to issue letter asking School Dept. to reconsider kiln location back to Second Floor as per spec. This will result in cost savings due to additional work that would be required to vent and install kiln on first floor. Ken Gay commented that an additional cost is anticipated to fire rate ceiling. Neither ls` or 2"d floor ceilings are fire rated. Direct Payment Requests — David Young asked MBC Secretary to question Town Treasurer/Accountant as to proper procedure to set up escrow account to address direct payment issues. INVOICES Keyes Associates: C9410.01-51 MOTION to recommend partial payment to Keyes Associates for fees to Universal Engineering involving abatement work performed in October in the amount of $475.00. SL/WM: Passes 4-0. Meeting adjourned at 10:30PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cler Date