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Home My WebLink AboutMBC 07/11/2000j(�F�`� VED TOWN OF MANSFIELD � MUNICIPAL BUILDING COMMITTEE Meeting Minutes of July 11, 2000 Members Present: Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay James Liddick, William Moore, and Eleanor McCarter, Secretary Attendees: Sue Michael Brown, Wallace Floyd Associates Paul Letendre, Project Coordinator Lynch Lynch, School Business Manager o Michael Callahan, J.T. Callahan & Sons, Inc. 1 * (01) `= Ross Forbes, Forbes Painting's Steve Chmura, Keyes Associates — . rq C) cr, -aria r^-; �rn Meeting Commenced at 7:00 PM. rn �� CORRESPONDENCE CA -n MANSFIELD HIGH SCHOOL rpa Locker Room Changes - Final drawings are complete. Michael Callahan indicated that the cost estimate would be ready in two weeks (7-25-00). Issue raised whether Walter Parker verified if a jog in exterior fence is needed to accommodate egress area. Project Coordinator to verify. Music Room Ceiling - Sprinkler system can not be mounted to existing wall due to length of spread and therefore needs to be mounted to roof structure. JTC disputes demolition of plaster ceiling in music room is owned in contract. The MBC argued that the ceiling would need to be removed to install the sprinkler system. Michael Callahan agreed that JTC would complete ceiling work for an agreed price of $2,000.00 (half original request). Change Order Proposal - Review/Approval COP#194 Add 227V Additional lighting load required - $1,071.00. Status: MOTION to approve COP#194 as recommended by WFDG. DY/WM: Passes 5-0. Gas Piping at Chem. Lab - Project Coordinator obtained estimate in the amount of $4,618.00 from Norfolk Mechanical to install gas line into cabinet, including shut off. Floor coring needs to be completed by subcontractor. Linc Lynch to obtain direction from School Dept. as to the priority of this work. Painting Request at Gy - Linc Lynch commented that the School Dept. has requested the paint color planned for the gym be changed from white to dark green. MBC agreed to ask Contractor to direct painter to paint walls up to 7' in Mansfield Green color instead of white paint for easier maintenance. Construction Schedule - JTC has not provided and approved schedule to the MBC. In reviewing JTC's recent schedule, Sue Michael Brown established that the Contractor's delay in the locker room area should have shown a gain in other work areas which it did not. The top priority areas to complete by September (per direction of the School Administration) are: Administration/Guidance and classrooms followed by woodshop, band and music rooms. Two science rooms and four general classrooms will be last. School Dept. requires 3-7 days move in time. Revised schedule to be submitted by JTC by July 21, 2000. Flooring — Contractor expressed serious concerns with lack of performance by RLM Flooring. Subcontractor has been put on notice to staff job properly. Michael Callahan is working on having materials brought to site. Mr. Callahan commented that installation of flooring is expected prior to the opening of school. Painting Dispute — Michael Callahan requested that the MBC meet with the Commercial Painting to discuss work in dispute at the high school. Meeting is scheduled for 7-25-00. QUALTERS MIDDLE SCHOOL Punch List Update Paintin - Michael Callahan introduced painting subcontractor, Ross Forbes. Mr. Forbes disputed various items due to notation on finish schedule (i.e. door jams, stage wall). Chairman referenced contract specifications indicating " Paint all exposed piping". Ross Forbes to summarize punch list items. Mr. Forbes indicated that work owned per contract would be completed within three weeks. • Sprinkler Pipe — Dispute as to who owns painting. JTC to coordinate painting sprinkler piping between Forbes and Tri-State Sprinkler. • Paint UV's - Mr. Forbes claims work is not owned per contract. Chairman verified that paint was not included in COP#129.00 Ref. Convector Extension. New units came factory primed in a color that doesn't match existing. Change Order #20 — Review/Approval Discussion that JTC has never signed the previous agreement made with the MBC on June 6, 2000 to close out COP's #1 through #313. Steve Chmura noted that Michael Callahan did not sign Change Order #20 stating that Mr. Callahan has reconsidered and wants to exclude a few specified COP'S from the agreement. Committee agreed not to re -negotiate the close out agreement. MOTION to withdraw the settlement agreement (proposed CO#20) made between J.T. Callahan and MBC on June 6, 2000 in the amount of $25,000.00. Project Coordinator to work with Architect to generate any additional credits deemed valid and forward to JTC. Keyes to send other rejection letters. DY/JL: Passes 5-0. Change Order Proposals — Review/Approval COP#315 Ref. Lintel size - Larkin Iron - $15,000.00. Status: Steve Chmura noted this work was never accepted or performed. It was only a price quote. Air Conditioner/Admin. Area — Linc Lynch reported a third leak as of today. JTC to notify McLaughlin to repair immediately and assume damage for new carpet and office desks. Ken Gay suggested possible solution. Project Coordinator to follow up. Auditorium Floor — Issue that floor was not prepared and sealed properly. David Young questioned status of patching. Chairman noted Bruce Hanna admitted "mom and pop" outfit sealed floor at midnight the night before seating was installed. MBC requested that JTC patch, prep and seal or paint. JTC/Manpoower — Manpower is limited. Michael Callahan commented that no workers were on site at QMS on July 12, 13, 14, 2000. Having difficulty getting subs back. Window Conflict — Bob Vogel presented installation of an extrusion piece as the first solution suggested by Cheviot Corp. Mr. Vogel noted that the extrusion piece would correct a limited number of window conflicts at an estimated cost of $1,500 each. Entire count includes approximately 138 windows. Chairman questioned Keyes sole ownership of faults in window systems. Bob Vogel admitted that the plans provided to contractor were signed off by Keyes staff and that Keyes Associates is not financially prepared to incur full cost to fix all windows. MBC was surprised to learn that Cheviot did not take ownership to take proper field dimension measurements. Discussion was that Cheviot should share fault for improper window installation. Keyes indicated that Cheviot Corp. is not cooperating to resolve issue. Bob Vogel to invite Cheviot Corp. to attend the MBC Meeting on July 25, 2000. Chairman stressed that addressing classroom windows is a greater importance than general areas. Tree Stump Removal — Project Coordinator to contact Light Dept. to verify tree stump removal by Town staff. Relocation of Kiln — MBC to issue letter to Bill Maher requesting that he reconsider his plan to keep kiln on first floor. Per contract Art Room kiln is to be relocated to the second floor. Linc Lynch to verify location of kiln with School Principal. Added cost to keep kiln on first floor is approximately $5,000.00. Issue pending. JORDAN/JACKSON Roof Issue -David Young requested letter from School Dept. expressing concerns regarding condition of new roof. Legal action has been stagnant for a lengthy period. Rusting issue on roof is worsening. Linc Lynch to follow up. INVOICES W.B. Mason — MBC Office Supplies MOTION to recommend payment to W.B. Mason in the amount of $116.90 for MBC Office Supplies. DY/WM: Passes 5-0. Letendre Company - MHS MOTION to recommend payment to Paul Letendre, Project Coordinator for services provided weeks ending June 24, 2000 and July 4, 2000. Contract reduced to part time schedule as of July 1, 2000. DY/WM: Passes 5-0. MINUTES MBC Meeting Minutes of June 13, 2000: Review/Approval MOTION to approve: WM/DY: Passes 5-0. Meeting adjourned 10:20 PM Respectfully submitted Eleanor McCarter, Secretary David Young, Cler Date