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HomeMy WebLinkAboutMBC 07/25/2000r ,r TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of July 25, 2000 Members Present: Richard Feeley, Chairman, James Kenneth Gay, James Liddick, William Moore and Eleanor McCarter David Young - Vacation Attendees: Sue Michael Brown, Wallace Floyd Design Group o Michael Callahan and Phil Ricci, J.T. Callahan & Sons, Inch o Steve Morrill, President Commercial Painting n -'- M Joseph Keily, Sales - Commercial Painting >zr Richard Cinetti, Project Foreman Commercial Painting w 55r -i r - arm Meeting Commenced at 7:20 PM rn�-', `C) 4CDMANSFIELD HIGH SCHOOL --4 -n tn Change Order Proposals - Review/Approval m rrnn COP123A Ref. Provide Enunciator Panel - $3,946.00 - Chairman noted that subcontractor (JRW) is not entitled to receive payment for bond. Total amount was reduced to $3869.00. Status: Approved as recommended by WFDG. MOTION to approve COP123A Ref. Graphic Map in the amount of $3,869.00 as recommended by WFDG. JL/KG: Passes 4-0. COP184 Ref. Elevator Telephone- Status: Void. COP 184A Ref. Elevator Telephone and Installation - Status: Void. Discussion was that Walter Parker previously obtained quote for purchase of elevator telephone and wiring for less than contractors price. MBC directed Wallace Floyd to void COP 184 and COP 184A and noted that Mr. Parker would coordinate purchase of elevator telephone and installation. COP#188 Ref. Modify existing toilet Rm. 165 and 167- $540.00. Additional clearance space needed to allow for handicap access at toilet near auditorium. Proposal includes changing from a hinge door panel to a slide door panel. Project Coordinator to perform installation. Door to be provided by Limited Specialties. Hardware is not included. Status: Hold. Paul Letendre to price hardware. COP#200 Ref. Auditorium lift closure panel - $594.00 - Chairman questioned JTC as to why unit is not yet ordered. Michael Callahan noted that an RFI was issued to determine swing of door. Discussion whether to install railing or closure panel. Bill Moore raised the question why the supplier has not provided a unit that meets specifications. Notation to verify in field is indicated on drawings. Unit should not cost Town any additional dollars for correct installation. MBC directed JTC to order unit immediately. JTC/COP Log — Sue Michael Brown reported meeting with Michael Callahan earlier in the day i to review "final" status of COP's as requested by MBC. At that time Michael Callahan advised Ms. Brown that unused COP numbers reflected in JTC's Log would not be used in the future. MBC asked Sue Michael Brown to issue an updated Change Order Proposal Log (dated after 7- 12-00) that confirms all unused COP numbers are void. Jim Liddick asked that notation also be made in Construction Meeting Minutes. Construction Schedule Update: Auditorium Stage — JTC will not meet schedule to open stage by 8-I8-00. • Waiting for response to RFI's to expand electrical panel. JRW has been instructed to meet with local inspector to finalize details. Paul Letendre to follow up. Suggestion was made to mount new transformer from above. • Fire hose cabinet on stage: Location of cabinet would block access to door. Issue being resolved at no cost to owner. • Water in conduit — Issue was resolved last month. Re -pointing - Walls in specifications include 400 sq. ft. exterior work, some of which is not required. Sue Michael Brown questioned whether credit should be pursued for remaining square footage allowed in spec. MBC agreed and directed Ms. Brown to issue bulletin based on Schedule of Values/Means. Pavin - MBC discussed whether to accept a request made by JTC to combine QMS -- paving with paving at MHS. Chairman stated that the MBC could not agree to JTC's request unless a final completion date can be met prior to Nov. 23, 2000 (to avoid extreme cold temperatures). Woodshop — Joel Antolini informed Paul Letendre that the sink in the woodshop area is not needed for programming, and could be deleted. Project Coordinator to request letter from School Dept. authorizing deletion of sink. Seismic Work — Possible credit being pursued for seismic work not to be performed. Broken Glass/debris at Door to Cat Walk — Paul Letendre confirmed that broken glass Debris found at door to cat walk, was not construction related. Project Coordinator to issue letter to Walter Parker re: issue to replace and or clean up broken glass. Locker Room Changes — Estimated completion 10-12 weeks if proposal is approved. On -Site Storage/Gymnasium — JTC had planned to use 1/3 of the gym for on site storage. If this causes a problem for Town elections JTC would charge for added cost incurred for on-site trailer storage. MBC agreed that rear use of the gym area should not effect logistics of Town elections. MBC to send letter notifying Town Clerk. Stage — Question raised as to whether the School Dept. was officially notified that stage has only one set of stairs now due to handicap code requirements. Project Coordinator to follow-up. Commercial Painting — Representatives from Commercial informed the MBC that they have proceeded with various work under protest. Chairman noted that issue of a dispute or protest has not been brought forth to the MBC for the past 10 months. • RE: Painting of glazed bloc. — Contractor requests payment. Response from WFDG was that per spec. "all" surfaces are to be painted. Representatives from Commercial Painting argued that the Finish Schedule indicated what to be used. Chairman questioned Commercial as to why no RFI was issued to clarify.Work is complete. Status: Value of COP is $35,588.00. Previous offer by JTC was to split cost. Wallace Floyd advised Town that wording was very clear as to what was required per spec. Mike Callahan suggested that an outside consultant evaluate specs. Chairman asked Mike Callahan to follow up regarding cost of non-binding arbitration. RE: Painting Existing Lockers - Commercial Painting disputes that lockers do not need to be painted. Lockers were already painted. Chairman commented that no RFI was issued by Commercial Painting for clarification. Inspections — With vacation schedules in mind, Chairman advised Phil Ricci and Michael Callahan to set up inspection dates with Building Inspectors now, to avoid potential conflicts prior to the opening of school in September. QUALTERS MIDDLE SCHOOL JTC Manpower — Chairman questioned Michael Callahan whether the Project is staffed properly. Michael Callahan responded that JTC has assigned a new full time staff member/Site Supervisor to the QMS Project and the job is currently well staffed. Expansion Joint — Work still incomplete. Punch List — Completion of punch list work still ongoing and behind schedule AC at Administration — Project Coordinator noted that during recent site visits with McLaughlin Mechanical and Johnson Controls it was determined that Johnson Controls is responsible for ATC. Due to damage to carpet and chemical sensitivities of school staff, the carpet in Administration must be replaced. Paul Letendre to send notice to JTC. Bronze Plaque — Sue Michael requested copy from MBC to be included on MHS Dedication Plaque. Chairman asked MBC Secretary to obtain written verification from School Superintendent re: School Committee names to appear on sign. Signs typically include all members in office at the time the Project is awarded. MOTION to include Eleanor McCarter's name to MHS dedication plaque under Municipal Building Committee heading. JL/WM: Passes 4-0. Siesmic Issue — Discussion raised regarding additional demo of block required to secure seismic clip to I beam. Demo costs to break up brick is not included in specifications. Work to be done on a Time and Material basis. Issue raised that a lift will be needed for seismic work in gym area. Due to visibility of above ceiling in gym, Chairman raised concern Re: esthetic appearance of completed seismic work. MANSFIELD COMPOST FACILITY Mike Ahern attended to provide an update. Contractor has exceeded contract. Town is pursuing liquidated damages. Meeting set for Thursday July 27, 2000 at LOAM. Lee Azinheira negotiated additional credit to raise total credit to $52,500. Change Order to add an additional electrical panel reviewed for approval. Meeting adjourned at 10:1OPM Respectfully Submitted, Eleanor McCarter, Secretary David Young, Clorr Date � -zQ-C?