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Home My WebLink AboutMBC 08/01/2000APPROWED TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of August 1, 2000 Members Present: Richard Feeley, Chairman, Kenneth Gay, James Liddick, William Mog8 and Eleanor McCarter, Secretary o = David Young vacation Attendees: Walter Parker, School Buildings & Grounds C1 Zz Steve Chmura and Bob Vogel, Keyes Associates y� a� Larry Wilcox, Cheviot Corporation � : � Paul Letendre, Project Coordinator N rn Meeting commenced at 7:15 PM. QUALTERS MIDDLE SCHOOL Window Conflict - Issue re: numerous windows installed at QMS that are impeded by columns or partitions, and do not operate per specifications. Representatives from Keyes Assoc. and Cheviot Corporation attended to discuss possible resolution with the MBC. Window discussion was as follows: • Design Deficiency — Rich Feeley questioned Bob Vogel as to why the windows were designed without consideration of partitions and columns. Mr. Vogel stated that Keyes position was to achieve a specific "look" from the exterior. Chairman noted that the ultimate choice of "look" was made by Keyes staff and not the Town. Shop drawings should have noted to verify in field. • Installation/Field Measurements - Chairman asked Cheviot about JTC's contention that Keyes' Architect field measured and instructed Cheviot how to install windows. Larry Wilcox responded that this was not the case. Mr. Wilcox stated that Cheviot Corp. field measured units and performed window installation as shown in shop drawings. Mr. Wilcox added that Cheviot interpreted shop drawings that windows having column conflicts were designed to be that way. Mr. Wilcox stated that Cheviot was at fault with window installation error in the nurse's area. • Materials/Shop Drawings — Chairman stated that window size varies throughout the school building and suggested that a standard production size would have been easier to manufacture than the custom cut windows required. Mr. Wilcox responded that the windows were produced per shop drawings. Rich Feeley asked Larry Wilcox to provide this documentation to the MBC. Maintenance — Concern was raised previously by Walter Parker about the ability to replace broken windows in the future. Mr. Parker reported that Larry Wilcox, visited site and demonstrated for the School Staff, proper procedure to change out windows (impeded with partitions) should it become necessary. Comment was made that to replace windows impeded by columns, the existing unit needs to be destroyed first. • Proposal - Bob Vogel initially proposed that Keyes correct 40 window units (20 locations) where windows are in conflict with partitions in addition to offering a rebate for the balance of window conflicts. MBC immediately rejected Keyes' proposal to the solution as sub- standard and only addresses one quarter of the window issues. Mr. Wilcox agreed with MBC Chairman comment that the Town is entitled to operable windows per contract. Bob Vogel stated that Keyes Assoc. is not financially prepared to cover total cost to correct all window conflicts due to their insurance deductible. Keyes would seek legal action if held solely accountable. Status to Proceed — Rich Feeley stated that the MBC would expect that Keyes be responsible to make a "minimum" of 50% of impeded window units fully operable. Mr. Feeley suggested priority to have lower windows be made fully operable and upper windows fixed in place. Keyes agreed to suggestion to make upper window units at wall conflicts fixed in place. Chairman also reported an issue in junior wing (Rm. 108) near courtyard where window needs to be reset approximately 5 inches. Bob Vogel to follow up. Jim Liddick suggested the MBC meet with Keyes and Cheviot at QMS to draft scope of work, room by room. The date to walk site was set for August 15, 2000 at 7PM. MBC Secretary to post revised meeting location. General Job Update: Handicap Access — Code issue raised by Steve Chmura that each handicap parking area must have a separate access ramp. Waiting for report to come from Jack Heron (Davies Associates) as to whether additional access ramps are required at bus loop. Exterior Punch List — Keyes provided Punch List to JTC on June 5, 2000. Work is still ongoing. Project Coordinator noted that in reviewing site, a few items need to be added to the punch list. Change Order #20 — Still not signed. Steve Chmura commented that JTC has been unresponsive. MBC questioned status of Letters of Protest on file — Keyes has none. If letters are not filed within 21 days, a subcontractor has no legal recourse to dispute issues. Repair of gym ceiling is only known protest. AC at Admin. — AC unit is still inoperable. Steve Chmura commented that McLaughlin Mechanical is holding Johnson Controls responsible for unit not working properly, noting design deficiency. Town expects Contractor to replace damaged carpet and install the new coil needed. Items should be under warranty. Project Status — Discussion raised status of completion. MBC asked Keyes to issue seven-day notice to JTC to complete interior work with an additional notice to be issued seven days following that. Keyes to request JTC to furnish all information regarding protest items. Elevator #1 - Annual inspection certificate is needed for elevator #1 (Zone 2). Walter Parker needs manuals prior to inspection. Keyes to follow up. Duct Work — Concern raised re: Apex Corporation refusal to perform work in nurse's area and relocation of kiln due to conflict issues with filed sub -bidder (McLaughlin Mechanical). ` Drainage/Bus Loon — Parks and Recreation Director reported drainage problem in bus loop ramp. Project Coordinator noted significant ponding in handicap ramp and took photos of this area. A misconception was noted by Rich Feeley that the reduced curb for fire access appears to look like handicap ramp. Paul Letendre commented that the curb was installed at an improper pitch causing flooding at handicap access ramp. JTC needs to repair. Project Coordinator to advise JTC to add item to punch list. Seismic Reinforcement/Gym — Issue raised regarding installation of seismic clips required by Structural Engineering at the bottom of "P' beam. Project Coordinator reported that additional demolition (i.e. removal of three blocks) is required for installation. Project Coordinator to explore other alternatives with Jack Heron, Structural Engineer from Davies Associates on 8-2- 00. Demo. work is not included in specifications. A substantial added cost should be anticipated for additional demo. work if it is required. MANSFIELD HIGH SCHOOL Bleachers — Paul Letendre reported that the color chosen for bleachers is green. The walk runner is planned to be a gray color. Project Coordinator read letter to JTC from Highland Seating noted that bleachers should be power operated. Rail at Stairway #7 — Project Coordinator reported issue re unacceptable clearance for handrail at new masonry wall. Clearance for handrail does not meet code. Estimated cost to fix $600.00. MOTION to authorize conditional approval to proceed with work to correct clearance issue at stair rail #7 as proposed in RFI#150 pending MBC review of proper back up. Estimated value of work is $600.00. JL/WM: Passes 4-0. Sprinkler Delay in Sprinkler/Elec. — Paul Letendre reported problem with installation of sprinkler in teacher work area between Science classrooms. Contractor can not suspend ceiling grid from existing structural ceiling. Project Coordinator presented Cost Proposal #203 from JTC to install 8 feet ofunistrut fastened to wall in the amount of $1,614.00. MOTION made to proceed with installation of unistrut as outlined in Change Order Proposal #203. WM/JL: Passes 4-0. Commercial Painting Dispute- Chairman questioned status of response from JTC as to name of arbitrator secured to review disputed paint issues. Door Hardware/Handicap Toilet - Paul Letendre reported that cost estimate for door hardware is expected by end of week for specialty handicap door. Punch List - Project Coordinator commented that some turnovers are in progress. Carpeting —Carpeting at Administration is expected early next week. Project Coordinator reported that JTC is having problem getting any manpower from RLM Flooring on site to perform installation. Wheelchair Landing/Auditorium —Project Coordinator questioned what material is owned per spec., concrete/wood? Detail is missing for rear seating. Paul Letendre to follow up. Painting Lockers — Walter Parker explained logistical issues to delay painting of lockers after school is in session and requested permission for School Dept. to proceed with painting of lockers. MBC agreed to allow Walter Parker to proceed with painting of lockers however requested all man-hours be carefully documented by the School Dept. due to ongoing dispute with paint contractor. MBC Chairman asked Project Coordinator to take photos prior to application of any new coating to show the existing brush paint finish condition. Oil Tank sensor — Outstanding issue re: a telephone pole dropped on site causing damage to oil tank sensor. Project Coordinator reported that JTC has not paid invoice from Ten Hoeve Bros. in the amount of $1,000.00. Paul Letendre to contact Wallace Floyd to prepare a deduct Change Order Proposal for this amount and forward to JTC. Elevator — Project Coordinator reported that the elevator installer would be on site Friday (August 4, 2000) to install elevator. Inspection to follow. JTC On-site Storage- Issue re: use of gym for on site storage. Walter Parker commented that the School Dept. needs space to store equipment in the gym in addition to the Contractor. Project Coordinator noted that this would not be a problem and will coordinate School Dept. needs with Phil Ricci. Rich Feeley reported response from Town Clerk as having no objection to JTC's use of 1/3 of gym for on-site storage during upcoming town -wide election in September. Helen Christian confirmed that having two-thirds of gym available is sufficient to accommodate voting polls. Letendre Company MOTION to recommend payment to Paul Letendre, Project Coordinator for services provided weeks ending July 15, 2000 and July 22, 2000 in the amount of $1738.53. JL/WM: Passes 4-0. Meeting Adjourned at 10:45 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cler Date 1�7^(' ?`cl-1