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Home My WebLink AboutMBC 08/08/2000TOWN OF MANSFIELD ANN& MUNICIPAL BUILDING COMMITTEE Meeting Minutes of August 8, 2000 Members Present: Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick and Eleanor McCarter, Secretary. William Moore Excused Absence Associate Members: FDMW Facilities Project: Mike Ahern, Mark Cook, Robert Button and Edward Sliney Attendees: Lincoln Lynch, School Business Manager Paul Letendre, Project Coordinator Sue Michael Brown, Wallace Floyd Design Group Walter Parker, School Buildings and Grounds John D'Agostino, Town Manager X o r Lee Azinheira, DPW Director aim rq M «> Kurt Gaffney, Water Dept. Manager 1�.= C) csui w ern Meeting Opened at 7:40PM. c m MANSFIELD HIGH SCHOOL rn-.4cDa Change Order Log - Sue Michael Brown verified the status of all Change Order Pre osalmith� JTC as requested by the MBC. Ms. Brown provided an updated COP Log to the Committew noting some change order proposals still under protest and others proposals that JTC has confirmed are closed issues. Paint Dispute - Sue Michael Brown indicated that Michael Callahan has made contact with an arbitrator to review paint dispute issues. Arbitrator to schedule meeting with MBC, contractor and painter to review details of specified work in dispute. Manpower - Walter Parker expressed concern that manpower is limited and priority areas (i.e. Admin./Guidance) may not be complete prior to opening of school. Project Coordinator's opinion was that JTC does have sufficient manpower on site at this time. Paul Letendre estimated approximately 20 workers working daily this week. Chairman asked Project Coordinator to check daily logs to verify manpower on site. Construction Schedule - Based on the two week look -ahead schedule provided by JTC (dated July 25, 2000), Paul Letendre noted that the Contractor has completed the identified work by the dates specified or early than scheduled. Seismic Issue at Gym - Discussion opened that work to install of seismic clips as directed may be more extensive than originally anticipated. If required potential additional cost is estimated at $30K. Rich Feeley expressed concerned with installation of clips creating a chain reaction of cracking throughout existing brick. Paul Letendre to contact building inspector, to verify TCI's Bruce Davie's interpretation of code. Chairman to follow up with Bob Vogel. Transformer at Auditorium Stage - Removal of electrical service not included in design documents. Electrical power must be removed per code due to future non-use. Work must be performed prior to opening of school for occupancy of this area. TCI to generate necessary sketch. MBC agreed that if the cost proposal from JRW is reasonable, Project Coordinator is authorized to direct work to proceed on T&M. Independent Living Area — Sue Michael Brown questioned the MBC regarding installation of oven and range top. Items are not indicated in electrical specifications. Walter Parker and Lincoln Lynch advised MBC to delete items due to unexpected added cost. Sue Michael Brown to issue response to JTC to delete stove top and electrical power. Handicap Walkway near Auditorium — Concern raised that the grading of the straight walkway from front entrance to ramp parking lot may not comply with handicap code. Project Coordinator to review issue with Building Inspector. Concern that an underground gas line is buried nearby. Locker Room Changes — Sue Michael Brown commented that a preliminary estimate for the proposed locker room changes was received from JTC in the amount of $192,464.79 plus mark- up for total around $225,000. Ms. Brown noted that the proposal was not yet reviewed by WFDG for accuracy. MBC and School Dept. agreed that the preliminary cost estimate was excessive. Committee discussed three options relating to locker room renovations; a) Keep original scope of work per contract, b) Issue Change Order to JTC to proceed with work, or c) Delete work relating to locker room and bid next Spring for work to be done in Summer. Issue tabled pending Wallace Floyd's Review of the locker room change proposal. Paving — No change. JTC still planning paving to be complete in November. Enunciator Panel — Chairman questioned status of a temporary enunciator panel to obtain occupancy permit. JTC was asked by Chairman to discuss installation of a temporary panel with Fire Dept. until locker room renovations are resolved. Project Coordinator to follow-up. Application for Payment — Sue Michael Brown commented that the pencil requisition was completed earlier that day. Final Requisition for Payment for July is expected by next week Wheelchair Lift — Jim Liddick questioned the status the wheelchair lift in the auditorium. Paul Letendre noted that wheelchair unit and enclosure panels have been ordered. Repointing Brick Wall Credit — WFDG issued bulletin to JTC to submit credit proposal. Dedication Plaque — Architect has received the approved copy from MBC/School Dept. and forwarded to JTC for fabrication. FDMW FACILITIES FEASIBILITY STUDY WORKSHOP (See attached meeting notes) COMPOST FACILITY Mobardy Agreement — Richard Feeley raised concern regarding DPW accepting an offer made by Mobardy to provide free services in exchange for deduct change order. MBC Chairman advised Lee Azinheira to contact the Office of the Attorney General to verify legality of agreement. Change Order Proposal #4 - Lee Azinheira informed the MBC of a COP submitted by Fraser Engineering, (Electrical Contractor) Ref. Blowers for Compost - $15,405.64. Proposal includes a credit of $4,430.00. Lee noted that the air control unit currently in the project needs to be revised. Issue was raised that due to size of pipe to be installed, the box to house hardware needs to be larger. Chairman questioned excessive cost to increase from 12" x 12" light gage steel to 16" x 16" heavy gage steel. MBC agreed to approval of the change order subject to DPW getting written quote and recommendation from CDM. Documentation - Mr. Azinheira asked the Committee for copies of prior minutes approving Change Orders from Mobardy and/or Frazer Engineering. Eleanor McCarter noted that the Compost Project was managed by DPW (Mike Ahern) and that a limited amount of documentation was provided to the MBC. Ms. McCarter to follow-up re: CO's and minutes on file. Certified Payrolls — Chairman questioned status of Certified Payroll not previously provided by Mobardy. Lee Azinheira noted that certified payrolls have now been received. Meeting adjourned at 10:30 PM. Respectfully submitted Eleanor McCarter, Secretary David Young, Clerr Date