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HomeMy WebLinkAboutMBC 08/22/2000��DSC12 PH 12' TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of August 22, 2000 Mem ,�P(n6i�1` f and Feeley, Chairman, David Young, Clerk, James Liddick (7:45 PM), William Moore (7:30 PM) and Eleanor McCarter, Secretary Kenneth Gay — Absent Attendees: Paul Letendre, MHS Project Coordinator Susan Michael -Brown, Wallace Floyd Design Group Michael Callahan and Phil Ricci, J.T. Callahan & Sons, Inc. Lincoln Lynch, School Business Manager Walter Parker, School Building and Grounds Meeting commenced at 7:25 PM. MANSFIELD HIGH SCHOOL Manpower/Johnson Control — Issue re: Johnson Controls not staffing job to perform necessary contract work. As a result, of numerous phone calls made to Johnson Controls (over the past several weeks) requesting manpower be provided, Paul Letendre noted that three workers were working on site that day. Johnson Controls' lack of performance has delayed resolving AC unit issues in the Administration area which has been inoperable since May, 2000. Handicap Access Issues: • Drinking Fountains — Independent Associates raised issues this week that drinking fountains at existing location must be made handicap accessible per code. Sue Michael Brown stated that this item was not included in the drawings and noted that the cost to make adjustments to every station could be substantial. Ms. Brown proposed alternative options to reduce added costs by installing fountains in only critical areas (i.e. gymnasium and auditorium) and have remaining fountains eliminated or pursued for a variance to meet code. WFDG opinion was that a variance would not likely be granted because the issue does not create a hardship. Sue Michael Brown to issue bulletin to JTC to remove existing recessed drinking fountains in gym and surface mounted fountains in corridors. All fountains to be replaced with new handicap accessible units at the same locations and patching of CMU wall. Rich Feeley asked Michael Callahan to prepare cost proposal using unit pricing to make the necessary adjustments at each fountain location. Only replacement of gym fountains are definite. • Toilet/Gang Bath — Michel Callahan noted that a variance is needed due to lack of space availability. • Toilets/Second floor — Current conditions in west wing have acceptable handicap toilet access however the existing building area does not. WFDG to investigate further. Seismic Issue — Project Coordinator reported that the Building Inspector has not yet reviewed Bruce Davies' interpretation of the code with the State Inspector. Limited timeframe remains to perform seismic work in the gym prior to opening of school. JTC needs a response as to how to proceed as soon as possible. Phil Ricci plans to test immediately whether a clean removal of only one block (located at the bottom flange of the beam) is possible to install seismic clip. Rich Feeley commented that the Auditorium ceiling is has limited access to perform work. Chairman will contact Bob Vogel to review possible relief of added seismic work in gym and auditorium. A substantial added cost would be incurred by the Town for additional demo., if seismic is required in the gym and/or Auditorium. Auditorium work is owned in contract. Paint Dispute — Sue Michael Brown reported that the paint arbitrator (Dick Coughlin of North Scituate) is currently gathering information from Wallace Floyd and JTC with regard to work items in dispute. Commercial Painting is performing work on site. Transformer on Auditorium Stage - TCI previously stated that the transformer at Auditorium stage had to be removed. TCI was to issue drawing to remove unit per School Dept. request. This was not done. Sue Michael Brown commented that after further review, TCI now says that the unit has proper clearance and is acceptable to remain in place. Project Coordinator noted comment from the Building Inspector, saying the transformer must be removed anyway. Waiting for written response from TCI. Specialty Handicap Toilet — Due to space clearance, a custom door panel installation is needed to allow handicap access. David Young questioned Project Coordinator about status of work. Paul Letendre reported that the cost of the partition panel is $540.00. The cost of remaining necessary door hardware was priced under $200.00. Paul Letendre plans to perform installation on Saturday, August 26, 2000. MOTION to proceed with hardware purchase and installation required for handicap toilet. Work to be performed by Letendre Company. JL/WM: Passes 4-0. Punch List — Project Coordinator walked MHS site on Saturday and has prepared a partial punch list. Chairman recognized Project Coordinator's efforts noting later that he unknowingly supplanted Wallace Floyd's responsibility to verify Contractor's work. Locker Room Changes — A meeting was held with Town Manager, School Superintendent, Building Inspector, Fire Dept and Project Coordinator. Rich Feeley stated that the immediate goal is to have JTC perform minimum work required to obtain occupancy. Committee members agreed with Wallace Floyd's suggestion to proceed with all life safety work per original design. Sue Michael Brown will provide JTC with a plan of existing locker room and issue bulletin to proceed with sprinkler work using larger size pipe to address future needs. Project Coordinator commented that limited work would be needed to address ADA requirements. JTC needs to issue credit for labor. Gym Lockers - Sue Michael Brown to clarify discrepancy in the number of gym lockers ordered and/on site. MBC directed Wallace Floyd to issue bulletin to JTC that all lockers on site be assembled and installed per contract. It was agreed that any gym lockers not being installed should still be assembled by the contractor and turned over to the School Dept. Metal Plaque — Size of dedication plaque reduced so $3,400.00 cost should be reduced to $1,200.00. Credit Change Order to be issued. Construction Schedule — Michael Callahan commented that the hold on work in locker room area and issue with Science Room sinks has caused delays to the project. MBC Chairman and David Young responded based on the work performed to date, excluding issues in the locker room and Science Labs, JTC would not be even close to the completion by the Contract. JTC requested to supply two-week schedules at this point. Wheelchair Lift — Power to new lift in Auditorium not shown on drawings. About a $2,000.00 Change Order. Temporary Occupancy — Issue raised that emergency lighting in gym could hold up occupancy permit. Project Coordinator to follow-up with Tom Heron at TCI Re: status of drawings. Curb cuts on East Entrance — Phil Ricci commented re: area near loading dock in student parking area that JTC waiting for direction from Keyes regarding handicap assess requirements. Handicap access is required per code but not shown on plans. Project Coordinator to follow up. Immediate response is needed. Backflow Preventor — Walter Parker reported that Inspector Connie Lajoie, is requiring that backflow preventors be installed in the Science Labs. Concern was raised with hoses connected to faucet creating siphoning of toxins that could get into potable water system. Mr. Parker noted that some of the new classrooms and science rooms already have backflow preventors. Vacuum breakers could also be used to prevent problems. John Moretti to discuss planning to discuss issue with MBC Chairman. Rich Feeley asked Sue Michael Brown to ask TCI to review and respond with interpretation of code. Change Order Proposals — Review/Approval COP#188 Ref. Modify existing Toilet Rooms 165 & 167. Status: Pending COP#206 Ref. Dedication Plaque Credit - ($2,090.00). Status: Approved as recommended by WFDG. COP#213 Ref. Power for Wheelchair Lift in Auditorium - $2,006.00. Status: WFDG to deduct bond amount not allowed. JTC/Change Order #13 —Review/Approval Probe less kit assembly ($1,000.00) COP#203 Ref. Install 8" unistrut in corridors 220C & 220D - $1,614.00. COP#208 Remove railing @ stair 7 and replace with new - $648.00 MOTION to approve JTC Change Order #13 in the amount of $1,262.00. JL/DY: Passes 4-0. JTC/Application for Payment #19 —Review/Approval MOTION to recommend payment to J.T. Callahan in the amount of $213,441.10 for work performed at the Mansfield High School during the period ending 7/29/00. Chairman noted that requisition includes Change Order #13. DY/WM: Passes 4-0. QUALTERS MIDDLE SCHOOL Project Completion - Rich Feeley expressed the Committee's frustration that JTC has not met project schedule. Jim Liddick suggested a date be set to officially close out the QMS Project. JTC needs to submit a final list of COP'S to Keyes' for review. David Young requested that Michael Callahan review completion status of Punch List, initial each item done and respond to MBC. AC at Administration — AC Unit still inoperable to date. Walter Parker read letter to McLaughlin Mechanical from Project Manager, Keith Korell (Johnson Controls). Mr. Korell referenced a manufacturer's recommendation to use glycol in the system that would prevent coils from freezing. Mr. Korell claims that the coils broke because glycol was not used. Johnson Controls requested submittals from McLaughlin for review. Rich Feeley commented that a "recommendation" does not alleviate Johnson Controls' responsibility for the unit being inoperable. School Dept. has been more than patient with the lack of AC and disruption in work space over the summer months. Michael Callahan agreed to follow up with McLaughlin Mechanical. A $1,400.00 School Dept. laser printer was damaged by the leaking AC Unit. Change Order #20 — Rich Feeley questioned Michael Callahan as to the status of approval. JTC responded that revised Change Order #20 in the amount of $7,375.00 has not been signed due to other outstanding JTC issues in dispute. f - Direct Payment Request — • Construction Consulting — Rich Feeley questioned Michael Callahan as to the status of the outstanding claim submitted by Construction Consulting. Michael Callahan agreed to follow up with completion status of his punch list work and respond to Steven MacCaffrie who has threatened to take the Town to small -claims court. Montle Plumbing — Michael Callahan commented that Montle Plumbing is suing JTC over cost of roof drains. Chairman stated that roof drains were required per contract. A no cost change was made in the field to use materials supplied by Premier Roofing rather those to be supplied by Montle. Montle Plumbing performed installation only. Mr. Callahan implied that Montle's cost of materials was incurred and should be charged to Owner. Location of any roof drain materials from Montle was unknown. Chairman responded that if Montle continues to pursue this cost change, the Town's position would remain that Christina Sullivan was not authorized to negotiate any cost changes for this item. INVOICES Officeland — MHS MOTION to recommend payment to Officeland in the amount of $261.00 for school furnishing purchases. Backorder item included in P.O. 43112. JL/WM: Passes 4-0. OTHER J/J Roof Litigation — Committee Members expressed concern about the continuing deterioration of the Jordan/Jackson Roof during lengthy litigation process. David Young asked for MBC L Secretary to obtain a recent update regarding the ongoing litigation from Town Manager and legal counsel representative, Max Volterra. FDMW Facilities — Workshop minutes are being reviewed by MBC members. David Young suggested a draft copy of minutes be FAXED to CSS. David Young asked MBC Secretary to follow-up with Town Manager about the status of estimated square footage needed for a future Cable Studio Facility. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date