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HomeMy WebLinkAboutMBC 09/05/2000f i�l qnij t3�r ICE TORN OF MANSFIELD ���k CQ OEC ! P" Municipal Building Committee 12: 02 Meeting Minutes of September 5, 2000 MASSA -WWlSET�S Members resen : Richard Feeley, Chairman, David Young (7:40 PM), James Liddick, William Moore, Ken Gay (7:20PM) and Eleanor McCarter, Secretary Attendees: Lincoln Lynch, School Business Manager Sue Michael Brown, Wallace Floyd Design Group Steve Chmura, Keyes Associates Paul Letendre, Project Coordinator Meeting commenced at 7:15 PM. MANSFIELD HIGH SCHOOL Gym Locker Room - Sue Michael Brown has issued a bulletin to JTC to proceed with the minimum amount of work required to meet code requirements in the gym locker room. Due to the work involved to construct the girl's handicap shower, Paul Letendre will discuss possible time extension with building inspector. Linc Lynch to verify gender of any incoming handicap student(s). Handicap Toilets/Second Floor — Independent Associates apparently expressed opinion to the Building Inspector that the existing handicap bathrooms on the 2"d floor are too far away from non -handicap toilets. Sue Michael Brown confirmed that bathrooms must be handicap accessible to meet building code. Paul Letendre to discuss receiving a waiver for this particular bathroom with Town Building Inspector. If waiver is denied, added cost would be incurred by the Town to renovate two existing non -handicap bathrooms on the 2nd floor. Chairman directed Sue Michael Brown to issue sketch to JTC and request cost proposal be submitted. Existing Transformer/Auditorium Stage — Previous directive from local Mechanical Inspector called for removal of the existing transformer on the Auditorium stage due to future non-use. Removal of this unit was not included in contract and would have been an added cost to the Town. Earlier this week TCI issued a letter to the inspector stating that the existing transformer does meet NEC working space requirements and, therefore, is not required by code to be removed. The inspector is satisfied with TCI's response and has agreed that the transformer can remain in place. Backflow Preventors at Science Labs — Issue raised by Mechanical Inspector re: hoses attached to faucets in Science rooms having the ability to siphon toxins into the potable water system. Per Inspector's request, the School Dept. is proceeding with installation of backflow preventors and vacuum breakers to prevent potential safety hazard and satisfy inspectors requirements. - JTC/Application for Payment #20 — Payment Requisition was not submitted to MBC for w, approval. Sue Michael Brown noted that a pencil requisition was reviewed earlier that day. Change Order Proposals — Review/Approval COP #213 Ref. Power for wheelchair lift - $2,006.00. Status: Pending. Corrective work is currently under TCI review. Bulletin 9184 Ref. Handicap Ramp Repairs — $4,133.93. Status: Pending. Sue Michael Brown noted a discrepancy between drawings with regard to proper footage required for curb cuts. WFDG position is that since the Contractor did not issue RFI to clarify length of cut required, that he should be held responsible to correct work. Missing Lockers — Approximately 30 lockers planned for a corridor of the existing building were not delivered per contract. Chairman asked Linc Lynch to obtain direction from Superintendent as to whether to pursue credit of $3,500.00 offered by JTC or have contractor provide lockers per specifications. Seismic/Gym — Additional seismic work is on hold, pending the outcome of calculations by Project Coordinator and WFDG. If the amount of renovation work at the high school is less than 50 percent of overall value of the building, then additional seismic would not be required by Building Inspector. Wallace Floyd needs to submit letter to Building Inspector confirming final calculation. Paul Letendre noted that should the additional work be required, JTC does not anticipate a problem with removal of only one block vs. three blocks previously discussed. Emergency Generator - Walter Parker reported existing emergency generator surged during testing last week. Project Coordinator noted that the FM Generator technician reported there is too much load on L-1 phase. JRW claims the correction is not contract work. Chairman asked Sue Michael Brown to contact Bob Wedge at TCI for recommendation. Construction Schedule — Project Coordinator reported that work is proceeding well. Band, Music areas may be complete by the end of this week. JTC will then proceed with work in the Auditorium. Paul Letendre has reviewed approximately 85% of additional work completed (since previous punch list was issued) and is working to generate a second punch list. Mr. Letendre noted that the majority of punch list work was painting, most of which is now complete. Mechanical punch list is also complete. Landscaping — School Dept. supplemented JTC's forces prior to opening school by pulling out weeds etc. MBC members reiterated that crabgrass has taken over lawns. Re- seeding is needed. Paul Letendre to follow up with Landscape Architect. - - Exterior Lighting — Rich Feeley questioned Linc Lynch as to whether lights in the rear of MHS/QMS are on a time clock. Area does not appear to be well lit in the early evening. Linc Lynch to follow up. Elevator - Project Coordinator commented that the 30 -day temporary permit expires next week. Punch List items are now complete. Contractor has called for re -inspection. QUALTERS MIDDLE SCHOOL Office Move — Steve Chmura announced that Keyes has moved their Providence Office to 121 Main Street in Mansfield. New telephone number is (508) 339-9855. Punch List — Steve Chmura performed walkthrough on Thursday, August 31, 2000. Michael Callahan was not present as previously planned. JTC forwarded documentation to Keyes last week contesting a variety of issues i.e. painting auditorium floor, roof drains etc. MBC is ready to pursue close out of project and move to monetized punch list. David Young asked Steve Chmura to review JTC's issues and bring two lists for discussion at next week's MBC meeting; 1) Punch list items contested but owned by Town per contract and 2) Contested items but possibly negotiable. Direct Payment Requests — JTC not present to discuss status. • Construction Consulting — Waiting for Michael Callahan to confirm completion of punch list work. • McLaughlin Mechanical — Chairman noted that majority of items identified to be paid were approved and paid to JTC in Change Order #16. Waiting for Michael Callahan to confirm payment to subcontractor. Ramp Light Fixtures — Installation of fixtures around front ramp lights is incomplete. This item is included on Punch List. Expansion Joint — Repair of rejected work is incomplete. Project Coordinator commented that the value for this item is listed on Punch List at $14,000.00. Lighting/Music Room — Steve Chmura noted that JTC has offered a $2,000.00 credit for installation of seven lights in the music room owned per contract. Linc Lynch to investigate and respond to MBC as to whether School Dept. can arrange to install lights. Issue pending. Carpet Damage at Elevator — Paul Letendre reported that the damage to carpet at elevator was caused by sprinkler subcontractor while performing work in this area. Carpet must be replaced. Ceiling Speaker in Gym — Contractor left site without installing the gym ceiling speaker because a lift was not available. Installer is still holding speaker. Members commented that the Contractor is responsible for installation and coordination of a lift on site. Due to the difficulty in accessing speaker and to avoid future warranty issues, Rich Feeley encouraged the School Dept. NOT to accept ownership of the gym speaker or its installation. Graphic Panel — JTC has installed the glass panel cover as required per code. Steve Chmura noted that the existing graphic map needs to be updated per Fire Inspector. Steve Chmura to provide updated plan prior to issuance of final Occupancy Permit. Egress to Courtyard — Keyes discussed issue raised by the Fire Dept. objecting to egress of students from a 2"d floor classroom to courtyard area due to a violation of code. Steve Chmura noted that this same plan was approved by the Fire Inspector for the opening of school Sept. 1999. Project Coordinator suggested that doors at courtyard be made to swing out of building direction. Keyes to review issue further. Keyes needs to send response to Building Inspector indicating a means of egress that meets code requirements. Emergency Lighting/Gym — TCI has issued drawing. Line Lynch noted that Walter Parker is coordinating purchase and installation of acceptable lighting to meet inspectors requirements. Window Conflict — Bob Vogel was not present to provide update. Rich Feeley asked that Keyes and Cheviot work to have information ready for next Tuesday meeting of MBC (Sept. 12, 2000). JTC/Change Order #20 — Still waiting for JTC approval. AC Unit at Admin — Johnson Controls has replaced damaged coils and indicated that their contract work is complete. Rich Feeley asked Steve Chmura to verify whether the unit installed is an equal to what was specified in contract or the exact same unit. Chairman noted that the unit in specs does not mandate that glycol be used to operate system. Discussion was that adding glycol to the system would decrease efficiency of the compressor. Ken Gay commented on personal experience with a similar situation in Carver, MA having the heat coil too close to the freeze -stat. The unit in Carver was fixed by relocating the freeze -stat and installing a pressure gage. MBC asked Keyes to verify operation of unit in Carver as a sufficient reference to pursue Mr. Gay's suggestion. Suggestion was made to operate unit without AC unit during the interim. Keyes to review and obtain direction from TCI as to how to proceed. Issue pending. O&M's —Walter Parker needs Operation and Maintenance Manuals ASAP. Chairman stated a transmittal must be provided with manuals. Steve Chmura stated that Keyes would provide information to Mr. Parker by Thursday, September 7, 2000. Steve Chmura noted that JTC also owes dollar value on various warranties. Keyes to provide summary to MBC prior to next Tuesday's meeting. OTHER Custodial Work — MBC Members shared comments with Linc Lynch regarding the exceptional work performed by school custodial staff at MHS and QMS prior to opening of school. SMI Litigation — MBC received recent correspondence from legal counsel requesting conference call with Town Manager and Rich Feeley to discuss litigation and settlement value. Pre-trial was originally set for September 25, 2000, however, it was mutually agreed by both parties that a motion would be filed to continue the pre-trial to October 30, 2000. Meeting adjourned at 9:30 PM Respectfully submitted Eleanor McCarter, Secretary David Young Date