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Home My WebLink AboutMBC 09/12/2000pf CEIVE TOWN OF MANSFIELD CO DEC 12 PM I�: QZ Municipal Building Committee Meeting Minutes of September 12, 2000 r-.L. yQ1 Iw M SSM„-;1 SETTS Member's resent: Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary Attendees: Steve Chmura and Bob Vogel, Keyes Associates Paul Letendre, Project Coordinator Lincoln Lynch, School Business Manager Walter Parker, School Buildings & Grounds Michael Callahan, J.T. Callahan & Sons, Inc. Meeting commenced at 7:00 PM. QUALTERS MIDDLE SCHOOL General Update - MBC discussed the position they would take regarding completion of the QMS Project prior to meeting with Contractor later that evening. Options were to end project and accept value of work included on monetized Punch List or continue with work being performed on site. Paul Letendre commented that workers have been on site daily addressing Punch List items. Chairman recommended continuation of work, as long as JTC has steady manpower on site. Annunciator Panel/Egress Plan — Glass panel was installed. Still waiting for Keyes to provide updated egress plan. Emergency lighting at Gy — Walter Parker coordinating purchase and installation. Cost will be paid from QMS Project Account. Expansion Joint at Cafeteria — David Young noted that the condition of the expansion joint is better since corrective work, but still not acceptable. David Young advised Michael Callahan that several screws are missing and that additional strips need to be replaced. Michael Callahan agreed to have all expansion sections replaced. Auditorium Lift — Steve Chmura reported that the Auditorium lift is complete, including installation of hand rail and glass panel etc. Auditorium Floor — Contract work is unacceptable. Floor was not properly cleaned prior to finish coat. Current condition of floor finish shows visible signs of dirt and debris underneath. Holes from original seating removal are not yet patched. Michael Callahan agreed to correct floor finish. MBC offered to provide cost of paint. David Young asked Mr. Callahan to provide data sheets to Keyes. Keyes will specify paint finish to be used. Michael Callahan stated that JTC does not plan to remove seats to do floor work. Members responded that JTC would be held responsible should there be any damage to new seating while floor work is performed. Kiln Relocation — Michael Callahan reported that the penetration through roof is complete. ( Chairman responded that installation of ductwork is still incomplete. Michael Callahan to follow-up with need for ductwork to be installed to within 5 feet of second floor. Ramp Light Fixtures — Fixtures for front ramp lights have been installed. David Young reported that caulking needs to be placed around each fixture to make them weather tight. JTC to handle. Cracking at Front Ramp — David Young reported vertical cracks in concrete wall located near each light fixture. Cracks also appear across the top of wall at some spots. The worst crack is located at the top left of the ramp where the wall turns out. Keyes and JTC to review and respond. Change Order Proposals — Review/Approval COP#46 CMU wall @ Col. Line#12/Library - $10,296.00. Masonry work by D' Agostino. JTC did not provide any back-up. Status: Rejected and closed by MBC/Keyes. COP#58 Roof Blocking at West Wing by Premier Roofing - $2,041.00. Status: Rejected and closed by MBC/Keyes. COP#59 Roof Blocking at Auditorium by Premier Roofing - $1,367.00. Status: Rejected and closed by MBC/Keyes. COP#68 Roof Drain Inserts for Existing Drains/Premier Roofing - $7,452.00. Chairman informed Michael Callahan that Premier was directed in field by Steve MacCaffrie (former JTC Job Supervisor) to install inserts at no cost to owner. Michael Callahan to confirm the agreement was made, and respond to the MBC in writing as to whether issue will be pursued further. Credit for 26 drains should come from Montle Plumbing. Status: Rejected and closed by MBC/Keyes. COP#I 17R Install new sump pump, SKP38 - $1,412.00. Issue that JTC Work includes Montle and Eastern ($490.00) Credit is for work not performed. Status: No action taken. COP#171E Acceleration — $4,173.00 Central Ceilings. No letter of protest on file. Status: Rejected and closed by MBC/Keyes. COP 171 F Acceleration — $2,139.00 Forbes Painting. MBC did not authorize acceleration because completion of paint work was not essential to occupy building for opening of school in September. Status: Rejected and closed by MBC/Keyes. COP171G Acceleration — $1,625.00 Masonry by D'Agostino, June, 2000. Status: Rejected by MBC/Keyes. COP#190B Install Additional Blocking at Window Openings - $5,005.00 Cheviot. Rejected based on no resolution of window installation conflicts. Status: Rejected by MBC/Keyes. COP#216D Tree removal — $820.00. Contractor opinion was that JTC needed to cut down tree due to work requiring change of grade. Michael Callahan agreed to split the cost with Owner. MOTION to accept split cost for necessary tree removal at QMS in the amount of $410.00. WM/KG Passes 3-2. COP#240 Fireproofing Elevator Shaft — $2,314.00. Back up for patching in machine room not owned in spec. Status: Pending. MBC considering approval of $1,000.00. COP#257A Patch to Match Floor tile — $7,224.00. Guidance/Nurse area. Status: Pending. MBC considering approval of $2,500.00. COP#259 Install heat detector in elev. Shaft — (Eastern) - $365.00. Status: Closed by MBC/Keyes/Eastern. COP#260 VCT Tile — RLM Flooring. Not included in finish schedule. Status: Closed by MBC/Keyes. COP#261 Repaint damaged doors - $378.00. Status: Closed by MBC/Keyes. COP#265 Emergency Closet — $1,520 installation of electrical panels. Status: Pending MBC Approval. COP#266 Install Soffits at Z6 - $503.00 Column enclosures near Cafe. window. Status: Pending MBC approval. COP#268 Install Drywall Ceiling Stairwell S8 & S9 — $500.00. Status: Closed by JTC. COP#270 Curbs for ductwork penetration/waterproofing at rooftop AC units. Status: Rejected by MBC/Keyes/JTC. COP#272 Additional Metal Frames and Doors not on Schedule - $5,284.00. Status: Pending. Keyes to review further. COP#276 Installation of Vinyl Base Rms. 132,132A, B213 & 132c - $1,299.00. Status: Closed by JTC. COP9277 Gym Ceiling Repair — $7,457.00. Spalling caused by roofer's screws. Status: Rejected by MBC/Keyes. COP#278 UV Problem - $260.00. Unsubmitted. Status: JTC to provide back up for School Dept. review. COP#279 Stainless Steel Corner Guards - $170.00. Status: Pending MBC Approval. COP#280 Masonry Changes - $12,900.00. Status: Hold pending further review by Keyes. Previously rejected by Keyes due to some portions duplicated, acceleration not authorized. COP#281 Masonry change included in Addendum #7 not included in bid. Rejected by MBC/Keyes as submitted. Includes duplicate back-up as in COP#280. Status: Pending. MBC considering approval of legitimate cost in the amount of $3,507.00. COP#291 Dishwasher Venting Changes - $230.00. Cost for Balancing. Status: Pending MBC approval. COP#306 Paint Finish on Oak Trim at Auditorium -$3,565.00. Status: Pending. Keyes to investigate further. COP#309 Prime & Paint Drywall Partition/Guidance and Admin. - $713.00. Status: Pending MBC approval. COP#350 Revised lintels and window steel tubes/Larkin Iron - $15,297.00. Status: Rejected by MBC/Keyes. No backup provided. Keyes to write reject letter and forward to JTC. COP#315 Change of Lintels Status - No Action Taken. COP#316 Replace broken floor clean out in Library/Montle Plumbing. Duplicate billing already paid under COP#227 in Change Order #17. Status: Closed by MBC/Keyes. COP#317 Install Floor Drain in G23/Montle Plumbing. Duplicate billing already paid in Change Order #17. Status: Closed by MBC/Keyes. Project Closeout — Total value of Change Order Proposals being considered for approval by MBC is $10,260.00. Date set for Sept. 26, 2000 to finalize closeout. Keyes to provide response to all outstanding change order issues discussed. Michael Callahan to issue letter to all subcontractors stating that work must be completed and ready for inspection prior to Sept 26th. Chairman asked Michael Callahan to provide outstanding Closeout Documents, As -Built drawings etc. also by this date. Paving — Michael Callahan to determine a date to complete final paving by Sept. 26, 2000. Current value of paving on Keyes' monetized Punch List is $60K. Close Out Documentation — Still waiting for Keyes to provide Close-out Documents to School Dept. Punch List value for close out documentation is $124K. JTC/Application for Pam— MBC agreed to recommend release of $50K to keep job moving. JTC requested release of $100K. No agreement on payment was approved. Roof Receptacle - Electrical Inspector issued notice to Contractor to install roof top receptacles within 25 feet of each AC unit. Installation must occur prior to issuance of Final Occupancy Permit. Disputed items — MBC questioned whether JTC has any letters from subcontractors protesting work. Michael Callahan responded that JTC has no letters of protest on file. Expansion joint — Steve Chmura reported that corrective work is not 100% accepted. Auditorium Floor — MBC members expressed opinion that Keyes did not hold enough money ($500.00) on monetized Punch List to cover cost of finishing floor properly. Lintel — Chairman questioned whether Contractor owns painting lintels at left side of front ramp. David Young noted per specs. "all surfaces are to be painted". Keyes to follow-up. Science Lab - Walter Parker reported that the acid neutralization tank is missing in Science Room 115 per contract. Mr. Parker has contacted Ron Furbish at TCI. Chairman asked Paul Letendre to investigate whether any other related work is missing. AC Units — Steve Chmura reported that UV#13 (serving nurse's station) and UV#14 have never been tested. Units are not running at this time. UV#15 at Administration has been repaired but has not been turned on due to glycol issue. AC at Admin — Steve Chmura reported that TCI confirmed the AC Unit installed at Administration matches exact unit specified for this area. Mr. Chmura stated that glycol is "required" for UV#15. Due to lack of coordination, this system has not been operable since May, 2000. MBC directed Keyes to set up meeting with all parties (Johnson Control, McLaughlin, TCI) to resolve issue. Member Ken Gay also agreed to attend. Rich Feeley stressed that Keyes have all documentation (as-builts, drawings etc.) available to review at that time. MEP's — Mechanical, Electrical and Plumbing contractors have not been on site to verify work. Chairman commented that JTC should notify Keyes when work is complete and ready for inspection. Direct Payment Requests — No update provided by JTC. • Construction Consulting • McLaughlin Mechanical Town -wide Elections — Paul Letendre working with JTC regarding installation of handicap railings required at gym entrance. Project Coordinator reported that temporary handrails would be installed prior to the town -wide election on Sept. 19, 2000. Window Conflict — Chairman read letter to MBC from School Superintendent stating the School Department's position that every window should be corrected. Keyes did not provide a specified list of windows to be corrected as requested by the MBC. Bob Vogel reported that Keyes' quick count of windows totaled 100, an approximate cost of $46,500. Per Mr. Vogel, Cheviot's opinion was that closer to 140 windows should be corrected, approximate cost of $64,500. Keyes is meeting with their insurance company and legal counsel to discuss options. Bob Vogel informed the MBC that if the count is as high as t40 windows then Keyes would be pursuing legal options not to perform work and that Cheviot, more bluntly, said, "Sue me". David Young suggested that Keyes take an accurate count of windows in conflict. The MBC informed Mr. Vogel that they would, likewise put Town Counsel on notice to pursue legal action against Keyes. Oil Tank Sensor - Walter Parker to forward invoice in the amount of $1,000.00 to MBC for payment. MBC previously accepted a credit for the sensor. MHS Generator — Report sent to TCI for review. Handicap Ramp — Walter Parker reported a safety hazard issue with installation of VCT installed at SPED ramp entrance. Project Coordinator to follow up. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, Project Coordinator for services provided during the weeks ending September 2, 2000 and September 9, 2000. Total amount of invoice is $1,625.00. DY/KG: Passes 5-0. Meeting adjourned at 11 PM. Respectfully submitted, Eleanor McCarter, Secretary �G-30 -fid David Young Date