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Home My WebLink AboutMBC 09/26/2000f FCE1VEQ �i� aGE_ Oil DEC 13 Pl1 I: 54 a1 I E L 0 MASS %GNB bfif Tresent: P31PO Er R TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of September 26, 2000 Richard Feeley, Chairman, David Young (7:30 PM), Clerk, Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary Attendees: Steve Chmura, Keyes Associates Walter Parker, School Buildings & Grounds Michael Callahan, J.T. Callahan & Sons, Inc. Meeting commenced at 7:15 PM. QUALTERS MIDDLE SCHOOL Punch List — MBC Chairman asked Steve Chmura for the final summary of completed Punch list work as previously requested. Steve Chmura responded that he did not have this information available. Mr. Chmura stated that subcontractors have submitted Punch Lists with completed work, however TCI has not returned for re -inspection since early Summer. Jim Liddick expressed disgust with Keyes Associates' repeated lack of response and/or follow through during this Project (UV's, Up -to -Date Punch List, window conflicts etc.). Michael Callahan confirmed that subcontractors have submitted signed letters that work is complete. Chairman directed Steve Chmura to contact TCI and request that they return to site for re -inspection of Punch List items immediately. Change Order Proposals — Review/Approval. Due to a number of discrepancies found in COP'S recently, Rich Feeley asked Michael Callahan whether JTC has reviewed all Change Order Proposal documentation for accuracy. Mr. Callahan responded that all paperwork was reviewed and is in order. COP#46 Ref. CMU wall @ col. Line #12 at Library - $10,296.00. Status: Closed by JTC/MBC. COP#58 Ref. Roof Blocking at West Wing - $2,041.00. Status: Closed by JTC/MBC. COP#59 Ref. Roof Blocking/Auditorium - $1,367.00. Status: Closed by JTC/MBC. COP#68 Ref. Roof Drain Inserts — $6,626.00. Michael Callahan confirmed that Steve MacCaffrie (JTC previous Site Supervisor) did make an agreement in field to substitute roof drains provided by Montle for roof drains by Premier at no cost to owner. JTC received credit from Montle for roof drains. Premier still expects to be paid $300.00 per drain. Issue is still under dispute between JTC and Premier Roofing. Status: Rejected/Closed by MBC. COP#171E Ref. Acceleration — $4,173.00. JTC agreed to settle with Central Ceilings for a reduced amount of $1,000.00. Status: Pending. COP#171F Ref. Acceleration — $2,139.00. JTC agreed to settle with R. J. Forbes for a reduced amount of $1,000.00. Status: Pending. COP#171G Ref. Acceleration — $1,625.00. Per Michael Callahan D'Agostino/Masonry agreed to reduce amount to $752.00. Status: Pending. COP#181 Ref. Pipe UV at Woodshop to New Location — $11,247.00. Status: Closed by MBC/JTC. COP#190B Ref. Installation of Additional Blocking — Cheviot Status: Rejected/Closed by MBC. COP#216 Ref. Tree removal - $820.00. JTC/MBC agreed to split cost. Status: Recommended to approve split cost of $410.00. COP#240 Ref. Fireproof elevator -$1,000 Status: COP257A Ref. Patch to Match Stairs - $2,500.00 Status: COP#265 Ref. Emergency Electrical Closets (US Drywall) $1,267.00 not in contract Status: COP#266 Ref. (2) Soffits in Z6 $503.00. Status: COP#270 Ref. Curbs for ductwork penetration/waterproofing. $1,336.00 (Premier Roofing). Status: MBC/Keyes agree that work is owned per contract. COP#272 Ref. Frames and Doors not on schedule — Keyes confirmed original door schedule did not show installation of glass. Status: JTC proposed fee of $898.00. COP#277 Ref. Gym ceiling repaid where roofers screws damaged - $7,457.00 Status: Rejected by MBC. No action taken. COP#280 Ref. Masonry Changes — $12,900.00. Art Room, Caf6, Acceleration, Guidance Area, Construct chase at 2nd Fl. 127B change in walls, demo to install in louvers in Rm 214. Demo and construction of block wall in nurse and guidance area. Status: JTC proposed fee of $5,220.00. COP#306 Ref. Paint oak wood trim at Auditorium - $4,628.00. Chairman noted statement made by Bruce Hanna (JTC previous Site Supervisor) during a job site meeting, that work would be completed at no cost to owner. Michael Callahan asked that MBC reconsider covering cost. Status: Rejected by MBC. No action taken. COP#309 Ref. Painting (RJ Forbes) - $713.00. Prime & Paint Guidance Office Prints show all new walls. Status: COP#315 Ref. Increase lintel sizes — No back up documentation provided. Status: No action taken. COP#317 Ref. Status: Closed by MBC. Already included in CO#17 COP#318 Relocate Lav G2 - $544.00. Move sink in handicap bath Status: Recommend to approve per Keyes. COP117R Ref. Installation of new sump pump - $3,258.00/$1412.00 ($1846.00 Credit) Status: Amount reduced by JTC to $954.00 Project Closeout — A written agreement was signed by Michael Callahan representing J.T. Callahan and Richard Feeley, MBC Chairman, to move forward with close out of the Qualters Middle School Project. MBC rejects COP'S relating to Roof drains, gym ceiling repair and paint finish oak trim. Per the agreement Change Order #20 will be rewritten to include all outstanding Change Order Proposals numbers 1-318 as agreed to for a total of $25,000.00. In addition, this amount accounts for the proposed credit for bathroom G-12. It was further agreed that JTC would not submit any additional Change Orders for consideration. Amendment was made by Michael Callahan to include; if unit ventilators #13, #14, and/or #15 problems are due to a design problem, JTC would not be required to perform work. MOTION to recommend approval of the Closeout Agreement for the QMS Project as written for a total amount of $25,000.00. Contractor to continue with completion of Punch List items. DY/WM: Passes 3-2. David Young and Jim Liddick against. JTC/Application for Payment #22 — Review/Approval MOTION to recommend payment to J.T. Callahan & Sons, Inc in the amount of $50,000.00 for work performed at Qualters Middle School through September 15, 2000. DY/JL Passes 5-0. Painting/Exterior Lintels — Chairman has previously questioned whether exterior lintels at front ramp entrance would be painted. Steve Chmura confirmed that painting of existing steel not owned per contract. Paving — Still waiting for JTC to provide date for final paving. Kiln — Installation of ductwork still incomplete. Missing Neutralization Tank — Issue reported previously by Walter Parker re: Neutralization tank missing in Science classroom. Michael Callahan to follow up with Montle Plumbing re: status of installation. Occupancy Permit Issues — Michael Callahan commented on issues that could delay issuance of a Final Occupancy Permit. Chairman commented that he would ask Paul Letendre to walk rear of schools with Building Inspector to check for potential ADA issues that may need to be addressed. • Egress — from 2nd floor classroom to courtyard. Handicap requirements/Girls locker room — Benches need to be removed. Walter Parker agreed to coordinate removal of benches. • Handrails — Handrails are required as shown on both sides of hall ramp leading to cafeteria. One was not installed due to electrical panel. Steve Chmura to request waiver from Building Inspector to omit one handrail in front of electrical panel • Handicap egress/Gym — Existing ramp at rear of school from gym does not meet code. JTC to correct during final paving. Walter Parker agreed to complete non -contract items needed to obtain Occupancy Permit, i.e. removal of benches and missing handrail near electrical panel. Window Conflict — David Young suggested that MBC send a letter to Bob Vogel at Keyes requesting a copy of the list of windows requiring modification. Emergency Lighting at Gym - Walter Parker submitted cost proposal from Webber Electric for purchase and installation of emergency gym lighting required by Building Inspector for Occupancy Permit. Additional lighting was not part of JTC Contract. MBC had authorized Mr. Parker to get work done. Warranties/O&M Manuals — Still waiting for Keyes to issue transmittal forms to School Dept. with warranty and Operation & Maintenance documentation. Walter Parker needs to verify what is received. Unit Ventilators —Issue re: Unit Ventilator numbers 13, 14, and 15 inoperable since ` installation. MBC agreed that if TCI confirms inoperable units are due to a design flaw, then MBC will go elsewhere to correct issue. Michael Callahan agrees to correct if issue is related to improper installation. MBC had requested a meeting be set up with all parties (Johnson Controls, McLaughlin Mechanical, TCI, Keyes etc.) to resolve issue. Steve Chmura reported that the meeting was not yet scheduled, but would be Tuesday, October 3, 2000. Chairman asked Steve Chmura to provide notice to all parties. Roof -top Receptacle — Additional roof top receptacles are required by code, but not required in contract. Walter Parker to verify what is currently in place and investigate having school staff install. MANSFIELD HIGH SCHOOL Locker Room Revisions — Michael Callahan noted discussions held earlier that day with Sue Michael Brown. JTC Site Supervisor had several questions as to how to proceed with the latest revisions made to the locker room. Sue Michael -Brown to follow up. Seismic at Gym/Auditorium — Project Coordinator and JTC to provide seismic work cost calculations to WFDG based on value of existing building. Structural Engineer needs to determine whether additional seismic work in Gym and Auditorium is required. INVOICES Letendre Company - MHS MOTION to recommend payment to Paul Letendre, Project Coordinator in the amount of $1,527.50 for services provided in weeks ending September 16, 2000 and September 23, 2000. DY/JL: Passes 5-0. Keyes Associates — MHS Invoice received from Keyes Associates for services provided through August 26, 2000. Includes $2,745.00 for WFDG and Universal Engineering $2,715.00. Contract 98% complete. Status: No action taken. Hold pending Project Coordinator's verification of work performed by Universal Engineering. Webber Electric Services. Inc - QMS MOTION to recommend payment to Webber Electric in the amount of $3,181.80 for installation of emergency and exit lighting as required by local inspector to obtain occupancy permit. Emergency lighting was not part of JTC contract. KG/WM: Passes 5-0. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk 1 Date