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Home My WebLink AboutMBC 10/10/200011�4��1_ Cli 4IC� CO DSC 13 P;� I � 53 r e � ,Crt i4;iTb%rs Present: Associates Members: Attendees: PP H 00 V � r TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of October 10, 2000 Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay (9:45PM @ CIP) PM, James Liddick, William Moore and Eleanor McCarter, Secretary Michael Ahern, DPW, Robert Button, MEMA, Mark Cook, DPW and Edward Sliney, Fire Dept. John Savasta, David Woodbury and Michael Cronin, CSS Architects Kurt Gaffney, Water Dept. Meeting commenced at 7:40 PM. FDMW FACILITIES - FEASIBILITY STUDY Presentation of Conceptual Design — John Savasta provided overview of conceptual plans prepared by CSS. Mr. Savasta commented that the Plans include all Programming needs specified (and includes wish list items). Preliminary construction (only) cost estimate for total project is $9411 million dollars. CSS provided (2) sets of drawings to MBC for their use. Structural Update/Existing DPW Site — John Savasta reported that his official Structural reports are not complete. Opinion at this time recommends demolition of the existing DPW facility. Mike Ahern reported his independent engineer's evaluation of building shows no structural deficiencies. The Engineer's opinion was that the existing cracks could be due to clay soils beneath structure. CSS to provide report on existing building as soon as available. DPW/Water Dept. - Committee previously asked CSS to show one sketch with DPW and Water Departments in separate structures and another sketch in shared facilities. Comments made by Mark Cook and David Young that SK -1 did not show separate structures as previously directed. Mark Cook commented that Sketch One as shown duplicates several areas (i.e. locker rooms, showers, toilets etc.) and would not provide a cost savings from shared common areas. MEMA — John Savasta noted the MEMA training room due to its location would have easy access. Training Room could also be used as a Community Room for local non- profit groups if -desired. Fire Dept. — David Young questioned why Fire Station was shown so much larger than original plan of 8000 sq. ft. (Same size as Plymouth Street plus one bay). Chief Sliney noted that Programming Needs Analysis incorporated future growth of the Fire Dept. but that he had not fully reviewed program needs. Vehicle Storage — A substantial increase in square footage would be needed to house all vehicles. DPW Garage shown houses 41 vehicles. • Option One — Garage shown 75 feet wide and has individual mechanical bay doors. Not favored by CSS and some MBC members due to substantial maintenance involved and capital cost. • Option Two — Garage shown is 90 feet wide and has wider space inside garage with 2 door entry/exit. Maintenance would be easier. Parking — Chairman commented that parking between plans differed significantly and noted that the Building Inspector would have the final say on the number of spaces required. Michael Cronin responded that there was plenty of space on site and that the final sketch would reflect the accurate number of spaces needed. Traffic Analysis — CSS has obtained traffic analysis from the State Highway Dept. showing the proposed "T" alignment of Rt. 106 and East Street. Traffic Pattern on Site - Concern raised re: difficult access for truck deliveries. Members unanimously agreed that two entrances to the site would be preferred. Fuel Storage — Members unanimously agreed that the Fuel storage tank should be located in rear of site. Project Status - Based on the Committee's review of options presented by CSS, the consensus was that everything would need to be downsized to gain taxpayers support of the Project. MBC to tentatively schedule workshop October 24`h to discuss and determine a direction to proceed regarding the design concept. MBC will tentatively meet with CSS again next month as well. Shed Construction — Michael Ahern presented plans to the MBC for the DPW to construct a 12' x 12' movable treatment shed at the existing DPW facility on Rt. 106. MBC expressed support of DPW's ability to coordinate construction of the shed and agreed to issue letter to DPW stating such and asking only for periodic project updates. OTHER SMI Liti ag tion — Chairman reported conversation with Attorney Chris Petrini regarding Town's options to settle pending litigation or pursue further. MBC members suggested execution of a final change order to SMI accepting settlement payment in the amount of $40K. Rich Feeley to obtain clarification from SBAB regarding allowable reimbursement of litigation fees relating to settlements and follow up with Town Manager. Chairman to obtain clarification from SBAB regarding allowable reimbursement of litigation fees relating to settlements. QMSMIHS Project Coordinator Work Schedule — Paul Letendre submitted proposal to revise his current hourly work schedule (beginning Week of October 30, 2000) to include one hour per day for coordination work, Tuesday MBC Meetings, and Saturdays for a s, fixed sum of $500.00. The MBC agreed to pay Paul Letendre five hours per week minimum for coordination. $250 would be deducted from total if Project Coordinator does not attend evening MBC Meeting or Saturday QUALTERS MUDDLE SCHOOL Project Administration — Per MBC Secretary's conversations with Bob Vogel and Steve Chmura, Keyes Associates was not prepared to discuss any new issues, therefore did not attend meeting. Unit Ventilator — Ken Gay reported that the meeting scheduled to discuss inoperable unit ventilators at QMS was not well attended. The actual unit appears to be the exact unit per specifications, however the freeze coils that were installed are not. Dick Carney of TCI is doing further investigation. Fall Town Meeting — Town Meeting will be held next Tuesday, October 17, 2000 in the Auditorium at QMS starting at 7:00 PM. MBC is tentatively posted to meet at 6:00 PM to take care of any critical weekly business. INVOICES W.B. Mason — MBC Office Supplies MOTION to recommend payment to W.B. Mason in the amount of $133.31 for FAX print cartridges. SUDY: Passes 5-0. Letendre Company MOTION to recommend payment to Paul Letendre, Project Coordinator for services provided during the weeks ending Sept. 30, 2000 and October 7, 2000 in the amount of $958.75. DY/WM: Passes 5-0. CSS Architect Incorporated MOTION to recommend payment to CSS Architects in the amount of $7,524.15 for services provided (Master Plan and Building Plan Concept Options) through October 6, 2000. Programming is at 40% complete, Master Plan at 80%, and Building Plan at 10%. DY/JL: Passes 5-0. Meeting adjourned at 11:00 PM. Respectfully Submitted, Eleanor McCarter, Secretary David Young, Cler Date