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Home My WebLink AboutMBC 11/07/2000JI J ,!25 PH 1'21, i ,; S t''�MQ3tl%E� i'�aresent: TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of November 7, 2000 Richard Feeley, Chairman, Kenneth Gay, William Moore and Eleanor McCarter, Secretary David Young & James Liddick — Excused Absence Attendees: Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, Project Coordinator Lincoln Lynch, School Business Manager Walter Parker, School Buildings & Grounds Meeting commenced at 7:25 PM. MANSFIELD HIGH SCHOOL Masona Cracks at Gym — School Dept. reported cracking in masonry noticed in the gym and in girls and boys locker rooms. Walter Parker suggested that cracking may have been caused by installation of seismic end clips. Sue Michael Brown to investigate further with Keyes' Structural Engineer. faint Dis uutte —Sue Michael Brown advised the MBC that the mediator obtained by )JTC, has reviewed documentation provided by the Contractor and Architect regarding the painting dispute. A meeting with all parties is tentatively scheduled on November 21, 2000 to discuss further. Ms. Brown noted that David Burson, (WFDG) plans to attend. MBC Secretary to reserve Conference Room 2A/2B (in addition to MBC Conference Room). Flooring in Locker Rooms — Wallace Floyd has advised JTC that prep work and flooring is included in locker rooms per contract drawings. JTC is currently reviewing drawings to verify work is shown. Sue Michael Brown is waiting for their Contractor's response. Gym Bleachers — Ken Gay noted comment from a subcontractor on site that brackets needed to mount bleachers to wall have not arrived and that gym would not be ready before Thanksgiving. Member Gay advised him this is unacceptable. Gym bleachers must be complete and ready for use by November 21, 2000 for High School's Thanksgiving Pep Rally. Paul Letendre to follow up with JTC. Payin — Final paving (including tack coat) is scheduled for Friday, November 10, 2000. Paul Letendre plans to be on site to ensure proper installation. Chairman raised issue that the weather forecast could be a problem due to rain. Project Coordinator to follow up with JTC regarding a rain date to perform work. Punch List — Paul Letendre commented that he has not received any requests for re- inspection of work since Punch List was given to Contractor. Project Coordinator to contact JTC for update of completed Punch List work. Authorization of T&M — Discussion that since the Project Coordinator's schedule was recently reduced, Paul Letendre may not be on site to sign work time slips when needed. Rich Feeley asked Walter Parker to assist the MBC by signing work time slips as necessary (at no cost to the project). Mr. Parker's signature on time slips is meant to verify time only and does not constitute approval to perform any work related to the MHS Renovation Project. MBC agreed to forward notice to JTC that if Mr. Parker is expected to sign slips, he must be given prior notification of T&M work to be performed. Linc Lynch and John Moretti, School Superintendent were informed of this agreement and have no objections. Emergenc LiLighting — Walter Parker questioned whether additional exterior door lighting is required to meet building code requirements. Discussion was that additional lighting is not required unless local inspector indicates otherwise. Handicap Walk at Front Entrance — Sue Michael Brown stated that the current egress to. high school having a straight walk ramp from front entrance and directing handicapped to use curved ramp is unacceptable by Independent Living Associates. Ms. Brown indicated that construction of a handicap walkway from the front door is still required to meet "equal" access requirements to building. Sue Michael Brown to investigate the need to construct a second walkway with the Building Inspector. Kitchen Requests • Added Electrical Request made by School Dept to add additional outlets in kitchen serving area. Steve Chmura noted that the Contractor does not want to assume this extra work. MBC advised Walter Parker to coordinate installation of outlets. • Relocate exhaust hood - School Dept. has already relocated hood. Magnetic Door holder Openers — Issue raised about School Dept's request to repair damage to magnetic door holder openers. Contractor has replaced previously installed door openers due to vandalism and will not replace again due to repeated damage. MBC asked School Dept. to handle repair. Masonry at Guidance — Installation of masonry in -fill at Guidance is incomplete. JTC is having difficulty getting their subcontractor (Costa Brothers) on site to complete contract work. WFDG issued directive to Costa Bros. to perform this work in February, 2000. No action has been taken since this time. Sue Michael Brown noted that JTC is now looking for someone else to complete this work. Change Order Proposals — Review/Approval COP#121 Ref. Remove Existing AC window unit for Seismic - $290.00. AC Unit was removed at Owner's request. Work was performed on T&M. Time slip is signed by Project Coordinator. Status: Approved as recommended by WFDG. COP# 124 COP#204 COP#207 COP#212 COP#214 COP#220 COP#222 COP#226 COP#231 COP#232 COP#233 COP#235 COP#239 Ref. Masonry Demo. and Re -pointing - $10,542.00. Necessary work for installation of seismic clips in classrooms. Work performed on T&M. Status: Approved as recommended by WFDG. Ref. Delete Work in Room No. 160 and No. 162 — ($1,889.00). Deleted plumbing for washer and dryer in Janitor Storage Rm. No. 162. Per TCI, credit cost value is too low. Status: Rejected by AMC. JTC to revise and resubmit. Ref. Delete installation of sink in Woodshop Rm. No. 125 - ($681.00). Per TCI, credit cost value is too low. Status: Rejected by AMC. JTC to revise and resubmit. Ref. Delete Stovetop in No. 126 — ($153.00). Cost for material credit is reasonable, however labor credit for installation is not reflected. Status: Rejected by MBC. JTC to revise and resubmit. Ref. T&M Frame Soffit @ Front Lobby - $474.00. T&M work requested by Owner. Time slips have been signed. Status: Approved as recommended by WFDG. Ref Deletion of new Stair at Loading Dock — ($600.00). Estimated cost value too low. Status: Rejected by AMC. JTC to revise and resubmits Ref. Locker Room Changes —$108,858.00. Status: Rejected. TCI reviewed and does not agree with amount of proposal. Re: Cost Proposal submitted by Yankee Sprinkler - $2,145.00 (plus JTC Ref. Additional General Conditions - $28,728.00 Status: Rejected by AMC. Ref. Additional General Conditions (10/5/00 —10/11/00) - $6,840.00. Status: Rejected by AMC. Ref. Additional General Conditions (10/12/00-10/18/00) - $6,840.00. Status: Rejected by AMC. Ref. T&M'Offsets to tie-in the new diffusers necessary due to ceiling grid layouts - $6,657.00. Ceiling height was lowered to accommodate existing pipe and wiring conditions. Status: Rejected.Approval pending for clarification of pricing. Ref. Repair damage to Soffit in Cafeteria caused by signage/Sand and Patch plaster work in Administration Offices/Paint wallboard at corridor frames where ceiling height was lowered - $994.00. Status: Rejected by MBC. Time slip provided not signed by Project Coordinator. JTC to revised and resubmit. Ref. Materials for handicapped toilet - $101.00. Status: Approved as recommended by WFDG. =- COP#240 Ref. Infill of exploratory CMU removal for Seismic - $324.00. Does not include painting of CMU. Status: Approved as recommended by WFDG. COP#241 Ref. Misc work in Gym - $850.00. Repair work requested by Project Coordinator. Status: Approved as recommended by WFDG JTC/Application for Payment #22 — Review/Approval Sue Michael Brown noted that the Requisition for Payment includes four Change Order Proposal's previously approved in Change Order #15. MOTION to recommend approval of Application for Payment #22 in the amount of $450,243.46 as reviewed by Wallace Floyd Design Group. WMXG: Passes 3-0. asked Sue Mic • Funding- vote to al votes to f f • Construe follow th Town's e Christina • COO. invo Linc to pi mus er #16 — JTC did not provide Change Order #16 for approval. Chairman el Brown to contact JTC re: status of paperwork. Locker Room Chances: icoln Lynch informed the MBC of the School Committee's favorable priate the recent Pepsi donation ($120K) in addition to previous Town the Track/Fields and Locker Room Changes. Protocol - MBC Chairman advised the School Dept. of the necessity to aidard protocol i.e. DCPO, Designer Selection, etc. to protect the )ility for state reimbursement. Line Lynch verbally confirmed with ich, SBAB that two General Contractors can be allowed on site. — Chairman noted that Wallace Floyd Design Group needs to remain i this Project to respond to issues related to the locker room changes. toted that the School Dept. has requested cost proposal from WFDG, d Specs and Construction Documents. Chairman noted that the billing ighKeyes Associates. Keyes Associates must provide final stamp on plans at the end of project for SBAB reimbursement. School Dept. suggested possibility of using'a Specialty Fields Company to design and prepare fields. School Dept. as General Contractor — Linc Lynch suggested School Building and Grounds Director coordinate trades as a means of cost savings. MBC advised that the workload involved would be a tremendous burden on top of Mr. Parker's school responsibilities and existing responsibilities of the custodial staff. Due to the type of work involved, coordination between Architect and trades is critical. The MBC unanimously recommended a General Contractor be utilized to coordinate construction of the locker room changes and track and fields renovation work. In -House Assistance - MBC and School Dept. opinion is that DPW manpower would be overburdened to assume the extensive work required for MHS Track/Fields at this time, due to several DPW projects currently in progress. • Bid Requirements — The Town policy requires sealed public bid and contract for any anticipated billing over $25,000. • Priority Needs — Due to the amount of estimated funding available to complete all aspects of this Project (Locker Rooms, MHS Track/Field, and East Street Fields), MBC asked that the School Dept prioritize areas to be completed. INVOICES Letendre Company — MHS MOTION to recommend payment to Paul Letendre, Project Coordinator in the amount of $812.00 for services provided at Mansfield High School during the week ending October 28, 2000 and November 4, 2000. WMIKG: Passes 3-0. Meeting adjourned at 9:50 PM. Respectfully Submitted, Eleanor McCarter, Secretary David Young, Cle / Date Z'.._ -Q -- 0-