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HomeMy WebLinkAboutMBC 11/28/2000TOWN OF MANSFIELD 01 JN e6 F1,1 Municipal Building Committee eeting Minutes of November 28, 2000 Vo, Me4rW4r0*4V,EMhard Feeley, Chairman, David Young, Clerk, James Liddick, William Moore and Eleanor McCarter, Secretary Ken Gay - Absent Attendees: Steve Chmura and Bob Vogel (7:30), Keyes Associates Walter Parker, School Buildings and Grounds Kenneth Larkin, Larkin Iron & Fence Meeting commenced at 7:00 PM. QUALTERS MIDDLE SCHOOL Lintels - Ken Larkin questioned the MBC re: status of payment to Larkin Iron ($14K) for an upgrade in the Lintel System that was not included per contract. Rich Feeley advised Mr. Larkin that the Town has closed -out all Change Order work for a lump sum fee already paid to JTC. Further discussion was that JTC had not provided any documentation showing a revised lintel schedule, pricing and labor to the MBC for review/approval. Mr. Feeley advised Mr. Larkin to pursue his claim with J.T. Callahan and Sons. MBC asked Steve Chmura to meet with Ken Larkin to review backup provided by Larkin Iron. Previous submittal was disorganized and rejected by Keyes. 7 -Day Notice to Complete Work —Keyes issued seven-day notice to J.T. Callahan & Sons on November 20, 2000 to complete all work related to the QMS Project. Per Steve Chmura, the package was sent via certified mail to JTC, and included all verified punch list work. JTC received the notice Thanksgiving week. Second Notice to Complete Work —MBC directed Keyes to issue second Seven -Day Notice to complete remaining contract work as required. Keyes to address JTC response dated 11-28-00. Grease Tran — Grease trap still needs to be wired to panel. Chairman asked Keyes to notify Eastern Electric to perform all necessary work per contract (including Kiln, additional kitchen outlets, etc). Closeout Documents/Training — Still waiting for JTC to provide kitchen closeout documents and training. Strobe Lights — Improper alignment of newly installed strobe lights needs to be corrected to meet ADA requirements. $6,000 is currently being held on monetized Punch List for this work. Acid Waste Neutralizing Tank/Room 115 — Work is incomplete. Montle Plumbing forwarded letter to MBC explaining why work was not completed. Warranties — MBC questioned status of warranties provided by JTC. Keyes needs to review list of warranties in hand and provide update to MBC. Occupancy Permit Issues — Per local Building Inspector, the following issues need to be addressed prior to issuance of final Occupancy Permit. • Handicap Ramp at Rear Entrance — Keyes needs to request variance this week. • Emergency exit lights needed at new wing missed on drawings - School Dept. to secure Webber Electric to install lights ASAP. • Handicap handrail at Cafeteria Entrance — Keyes needs to request variance this week. • Slope of ramp at Cafeteria Entrance — Keyes to request variance this week. • Egress to Courtyard — Keyes to provide revised plan by December 1, 2000. Courtyard Issues — Walter Parker agreed to remove locks and existing exit signs from all courtyard doors to satisfy safe egress requirements. Signs can be reused in new wing as needed. Pavin —Work is incomplete. Weather permitting, paving scheduled for December 2, 2000. Handicap Ramp - Steve Chmura stated that the five foot platform is sufficient to meet ADA requirements. Chairman asked Keyes to verify one in twenty slope. David Young expressed concern that paving sketch issued to JTC does not reflect actual area shown. Mr. Young raised concern about proper drainage. Loam in this area needs to be raised. MBC asked Keyes to issue new sketch to JTC allowing time for JTC to review sketch prior to paving. Mechanical Punch List — Steve Chmura reported that the Mechanical Punch List is complete. Mechanical O&M Manuals have not been provided as required per contract. Unit Ventilators — Mclaughlin Mechanical is still waiting for delivery of re -ordered parts. Johnson Controls is responsible for installation of switches. MBC reiterated that the units must be started and tested after work is complete. Expansion Joint —Rich Feeley and David Young viewed corrected expansion joint and found installation acceptable. Chairman reported that three tiles (varying colors) were damaged during reinstallation. Chairman asked Keyes to hold $1,000 to replace tiles. Landscaping Punch List — WFDG has not been to site to review. Keyes needs to contact Landscape Architect at Wallace Floyd and follow up. Window Conflict — Due to a Keyes internal issue, no further action has been taken by Keyes to resolve issue with windows obstructed by walls and/or partitions. Their insurance company has not hired an independent review company. Sidewalk Cracking —David Young raised concern about cracking in sidewalk located where sewer main was replaced. Steve Chmura noted cracking at seven locations are listed on Exterior Punch List. Mr. Young asked Steve Chmura to also review area in front at bus loop where new sidewalk is depressed and cracking and add to Punch List. JTC/Application for Payment — JTC did not provide documentation to MBC for review/approval. Bollards at Fire Lane — David Young commented that the contractor installed flexible bollards at an incorrect location. Auditorium Speaker — Walter Parker reported that the speaker in the Auditorium is installed. SMI Litigation — Chairman noted that a conference call with Legal Counsel, Town Manager and MBC Chairman is scheduled for Thursday November 30, 2000 to discuss status of litigation and possible settlement options. MANSFIELD HIGH SCHOOL Track/Field — David Young advised Walter Parker to verify field orientation is correct. Orientation of ball field needs to be 15 degrees off North South. Masonry Cracks - Walter Parker stated he has not seen Structural Engineer on site to review masonry cracks as previously discussed. Rich Feeley asked Mr. Parker to i document cracking noticed in gym and girls/boys locker room and forward letter to the MBC. Mr. Feeley noted that the MBC asked WFDG to follow up on this issue last week. Temporary Handrail — MBC to ask WFDG to issue directive to JTC not to paint permanent handrails (credit) in lieu of installation of temporary handrails needed for Town Elections. JORDAN JACKSON ELEMENTARY Roof—Litigation still pending. Max Volterra was given additional documentation provided by Walter Parker for review earlier today. At that time, Mr. Volterra mentioned concern raised by Titan's legal counsel regarding statute of limitations expiring with regard to the roof litigation. As an interim plan, Walter Parker to contact Garland Roofing for quote to coat roof. INVOICES DuPont Flooring Systems — QMS Invoice of $800 for necessary carpet cleaning due to construction activity in Administration, Library and Auditorium. Status: Backcharge to JTC. MBC to notify Contractor. Integrated Security — QMS Invoice of $666.00 to replace lock at gym door and master key cylinder etc. due to improper installation. Status: Backcharge to JTC. MBC to notify Contractor. Meeting adjourned at 10:10 PM Respectfully submitted, Eleanor A. McCarter, Secretary David Young, Clerk �� Date