The URL can be used to link to this page

Home My WebLink AboutMBC 12/12/2000APPROWED TOWN OF MANSFIELD 6 Pill 1: 21; Municipal Building Committee Meeting Minutes of December 12, 2000 1VerC3,�i,Er±3�t� T9tichard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick and Eleanor McCarter, Secretary William Moore — Excused Absence Attendees: Steve Chmura, Keyes Associates Kurt Gaffney, Water Department John D'Agostino, Town Manager (8-9PM) Brad Wills, Selectman (8-9PM) Associate Members: Michael Ahern, Robert Button, Mark Cook and Edward Sliney Meeting commenced at 7:15 PM. QUALTERS MIDDLE SCHOOL Second 7 -Day Notice- Per Chairman's conversation with Michael Callahan, JTC will provide a letter of response to outstanding Punch List issues. Value of remaining Punch List work is estimated at $46,000.00. JTC/Application for Payment #23 — MBC noted that paving cost was included in requisition, however work is incomplete. MOTION made to reduce payment by $100,000.00 to reflect incomplete paving work. Keyes Assoc. to revise paperwork for approval. KG/DY Passes 4-0. Carpet Damage at Library — Keyes needs to issue sketch to JTC identifying area to be replaced. Operation Maintenance Manuals — Steve Chmura noted that one set of all O&M Manuals has been given to Walter Parker with the exception of kitchen manuals from Crabtree & McGrath. Emergency Generator training has not been provided. JTC still owes two more sets. Door/Hardware — Per Steve Chmura, Allan Mathews has confirmed that door/hardware work is complete. Grease -trap — Work is incomplete. Still waiting for Electrician to install outlet for grease -trap. Steve Chmura issued letter with a sketch noting proper location. David Young asked Steve Chmura to phone Eastern Electric directly to follow up. Kiln — Work is incomplete. Waiting for electrical sub -contractor to complete work. Occupancy Issues - Requests for Variance to be filed with the Architectural Access Board this week to address three handicap code issues (i.e. slope of ramp at cafeteria, handrail on one side of ramp and extension of handrail on ramp). Emergency Lighting — Four (4) emergency lights need to be removed from courtyard area and hallway to satisfy Occupancy Permit requirements. Walter Parker has contacted Webber Electric to perform work. Cost to be paid by MBC School Project account. Affidavits - MBC questioned status of stamped affidavits. Affidavits are still needed from Architectural, Structural, and Electrical Engineers. Egress Plan — Incomplete. Still waiting for Bob Vogel (Keyes Associates) to provide. Lintel Dispute - Larkin Iron forwarded further back up regarding change in lintel schedule included in Addendum #4. Addendum states to correct by change order. Steve Chmura to review further. FDMW FACILITIES Geotechnical Report/Existing DPW Garage Site —Results of the Geotechnical report provided by CSS indicate the existing soil at the Rt. 106 Highway Garage site is competent material to proceed with construction plans. Structural Report on Existing DPW Garage — CSS Structural Engineer confirmed that the building does have some cracking. Based on the Structural Report, any additions to the existing DPW Garage would require significant amount of work to meet future needs. Cost of this work would be substantial and is not recommended. Wind loads have caused; existing masonry cracks. 1V11Ke Eulerll eUR111111eU LRese 1111U111gS ale cU1151SLUILL Wull. Rif VdIU 1 SUUL Wlal MIJU1L. DPW: Mike Ahern and Mark Cook presented CAD plan prepared by their department showing reduced space needs for DPW. Plan showed an approximate 9750 square foot reduction in space. The width of bay doors was reduced from 20 ft. to 18 ft. Center isle was deleted. Discussion was raised regarding DPW design showing installation of 19 individual bay doors. CSS previously advised strongly that a two -door bay concept is a more energy efficient design and offers more efficient use of internal space. Mass Highway has apparently abandoned multiple door design. Mike Ahern to investigate further. MBC members expressed concern about maintenance on 19 motor operated doors. Status: Mark Cook and Mike Ahern to visit DPW Facilities in Towns of Winthrop, Brookline, Peabody and N. Attleboro to compare pros/cons (i.e. heating efficiency, usability of space, maintenance and cost factor) of individual bay doors vs. two -door design. Town Manager also plans to attend. DPW to forward a written comparison of findings to CSS. Copy to be sent to the MBC Office. FIRE: Town Manager stated that he did not meet with Fire Chief to review revised re-evaluation of space needs prepared by Chief Sliney. Chief Sliney provided his revised plan to the MBC showing reduced square footage from 17,128 S.F. to 15,440 S.F. (not including shared training room/MEMA). Second floor living space shown in the original plan was omitted. Overall footprint of building was enlarged to accommodate living space on first floor. Copy to be - forwarded to CSS to review and respond with recommendations. MBC asked Chief Sliney to be prepared to respond to 1994 Capital Plan which recommended this fire station be similar to Plymouth Street station plus one bay or about 10,000 square feet. MBC to asked CSS to review 1994 Master Plan prepared by Preservation Partnership. 9:00 PM - John D'Agostino and Brad Wills left meeting. MENU: Mr. Button noted that sufficient storage was not provided and presented a plan with suggestions to increase storage but reduce overall space for his department. CSS to review and recommend alternatives. Communication Tower — David Young questioned whether a single tower could be shared by Fire, MEMA and DPW. All departments agreed a single tower is feasible. Consideration needs given to location of tower and size, etc. MBC asked CSS to carve an allowance in their cost estimate for the tower. WATER: Kurt Gaffney advised that the Water Dept. is proceeding independently of FDMW Facilities in planning concept phase to construct a treatment plant with office area at rear of Rt. 106 highway garage site. A presentation was made to the BOS to construct treatment plant with office space to treat Well #8 and #9 and Dustin Well #7. Cost is estimated at 6 million dollars. Water Dept. plans to request approval of $3.2 million for treatment, $50,000 to extend water line to street and $1 million to run water line to Dustin at Annual Town Meeting, Spring 2001. MBC to forward a copy of Water Dept. plan to CSS. CSS was previously asked to include a footprint of the proposed Water Department facility on final Master Plan of the Rt. 106 site. SITE LOCATION: Based on conceptual site plans provided by CSS, the Committee, by a vote of 8-0-1, with one permanent building committee member absent, agreed to move forward with OPTION 2. Fire Dept. will be located on the right side of site where existing DPW is located. DPW plans to move electrical, gas, and water main. Next meeting scheduled for January 30, 2000. MBC Secretary to confirm CSS and Members availability. MHS Track/Fields Project — Mike Ahern advised the MBC of plans to excavate parking lot at rear of MHS to relocate water line located near edge of track. Due to new paving included in the school contract and budget concerns, Rich Feeley questioned when this work is planned and who would be responsible for cost to relocate water main. Water Dept. is unaware of need to move line. Rich Feeley to ask School Business Manager to provide a line by line cost estimate and schedule of all proposed field work for MBC review. INVOICES Sargent -Welch — NMS School Furnishings $575.63 JL/DY Passes 4-0. OTHER Appointments — Earlier this week the Board of Selectman voted unanimously to reappoint Richard Feeley to serve as a member of the MBC from December 2000 through December, 2005. MEETING MINUTES — Review/Approval MBC Meeting Minutes of Oct. 30, 2000. MOTION to approve. DY/KG: Passes 3-0-1 James Liddick absent. MBC Meeting Minutes of Oct. 24, 2000. MOTION to approve. KG/JL: Passes 4-0. MBC Meeting Minutes of Oct. 10, 2000. MOTION to approve. JL/KG: Passes 4-0. MBC Meeting Minutes of Oct. 3, 2000. MOTION to approve. DY/JL: Passes 4-0. MBC Meeting Minutes of Sept. 26, 2000. MOTION to approve. DY/JL: Passes 4-0. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter David Young, Clerk Date