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HomeMy WebLinkAboutMBC 12/19/2000N-1- ICE 01 JI'M' 20- nib 1: 21E k ', G_ �' iiA14embgg',f ee�B�t: TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of December 19, 2000 Richard Feeley, Chairman, David Young, Clerk, William Moore, Eleanor McCarter, Secretary Kenneth Gay, (8:30 PM) and James Liddick, (8:55 PM), Attendees: Susan Michael Brown, Wallace Floyd Design Group Walter Parker, Building and Grounds Director Lincoln Lynch, School Business Manager Meeting Commenced at 7:45 PM. MANSFIELD HIGH SCHOOL JTC Delay Claim — MBC received a letter from Michael Callahan requesting additional compensation ($90K) for construction delays at Mansfield High School. MBC rejected this proposal due to lack of documentation to support his claim. Chairman noted deficiencies in JTC's Project Management that could have contributed to a delay i.e. no approved construction schedule provided to date, insufficient manpower on site, and processing untimely change orders, etc. Sue Michael Brown to forward a response to JTC rejecting this request. Change Order Proposals — Review/Approval COP#212A Ref. Credit to Delete Stove -top in Rm. 126 - ($228.00). MBC initially felt credit value should be higher. Phil Ricci (JTC) proposed that the Town should not request any additional credit amount due to conduit in this area that was previously moved by JTC at no cost. Status: Approved as recommended by WFDG. COP#221 Ref. Replace Drinking Fountains at Corridor - $1,898.00/Unit Price. Status: No action taken. COP to be combined with COP221A. COP221A Ref. Replace Drinking Fountains at Gym and Corridor - $3,135.00/Unit Price. Three existing fountains in gym and 8 fountains in corridors need to be made handicap accessible. MBC asked JTC to provide quote on August 22, 2000. Discussion was that the cost included in COP#221 and COP#221A (received this week) is excessive. Status: MBC asked WFDG to determine least expensive method of fountain installation; recessed vs. surface mounted units. WFDG to ask JTC to provide lump sum for installation of all fountains referenced in COP#221 and COP#221A. COP#225 Ref. Revise Toilets in Rm. 236 & Rm. 240 to shorten distance for handicap accessibility - Original cost of $19,202.00. Work includes two handicap stalls, screen, grab bars, etc. Status: MOTION to approve installation of resin toilet unit as indicated in COP#225 for a reduced cost of $13,302.00. DY/WM: Passes 4-0. COP#226 Ref. Additional General Conditions - $28,728.00. Status: Rejected. WFDG to issue notice to JTC. COP#231 Ref. Additional General Conditions 10/5/00 — 10/11/00. Status: Rejected. WFDG to issue notice to JTC. COP#232 Ref. Additional General Conditions 10/12/00 — 10/18/00. Status: Rejected. WFDG to issue notice to JTC. COP#233 Ref. T&M off -sets to tie in the new diffusers necessary due to new ceiling grid layouts - $6,657.00. Status: Rejected. WFDG to issue notice to JTC. COP#236 Ref. Additional General Conditions 10/19/00 — 10/25/00. Status: Rejected. WFDG to issue notice to JTC. COP#242 Ref. Additional General Conditions 10/26/00 —11/l/00. Status: Rejected. WFDG to issue notice to JTC. COP#243 Ref. Additional General Conditions 11/2/00 —11/8/00. Status: Rejected. WFDG to issue notice to JTC. COP#250 Ref. Additional General Conditions 11/9/00 —11/15/00. Status: Rejected. WFDG to issue notice to JTC. COP#251 Ref. Additional General Conditions 11/16/00 —11/22/00. Status: Rejected. WFDG to issue notice to JTC. COP#252 Ref. Additional General Conditions 11/23/00 — 11/29/00. Status: Rejected. WFDG to issue notice to JTC. COP#253 Ref. Credit for acoustical ceiling in Locker Rooms — ($421.00) Status: Approved as recommended by WFDG. COP#258 Ref. HVAC in Locker Room - $12,258.00. Status: Rejected. Replaced by COP#258A. COP#258A Ref. HVAC in Locker Room - $7,560.00. Status: Approved as recommended by WFDG. Sue Michael -Brown advised HVAC would be authorized Wednesday, December 20, 2000. Door Estimate pending. COP#259 Ref. Additional General Conditions 11/30/00 —12/6/00. Status: Rejected. WFDG to issue notice to JTC. COP#261 Ref. Locker Room Electrical Work - $7,191.00. Status: Approved as recommended by WFDG. Sue Michael Brown to issue letter to JTC to proceed with work. Specialty Toilet Partition - David Young questioned status of a specialty toilet partition to be installed by Project Coordinator to meet handicap access needs. Paul Letendre stated that he is waiting for JTC to provide an aluminum angle. Installation will be scheduled as soon as part is available. Locker Room Proposal — MBC is still waiting for JTC to provide final cost proposals from subcontractors. To avoid further delay, the Committee authorized WFDG and/or MBC Chairman to approve all reasonable quotes received to date that relate to locker room modifications. Sue Michael Brown stated that she would review proposals with TCI for approval prior to authorizing work. Based on cost estimates received to date, WFDG and/or MBC Chairman is allowed to authorize up to $60K total for this work. Curb Cuts — Sue Michael Brown noted that COP#219 Ref. Installation of two additional curb cuts in the amount of $5,000 was approved in Change Order #18, however this would not be complete until Spring, 2001. Paving — Sue Michael Brown commented that JTC is planning to pave this Thursday. MBC warned that winter weather conditions may prevent work to be completed. Bleacher Concerns — Building and Grounds Dept. reported workers are having extreme difficulty opening bleachers and that one staff member has filed a Workers Compensation Claim. Walter Parker questioned whether bleachers installed are the same or comparable to what is specified. Sue Michael Brown to issue notice to JTC that the installation of new gym bleachers is unacceptable. Bleachers do not work as specified. WFDG to request a manufacturer's representative visit site to verify whether installation was done properly. Walter Parker plans to get quotes for purchase of a mule to assist with opening. Cracking at Gym — Structural Engineer visited site and determined that cracking is not structural. Project Coordinator expressed opinion that cracks were existing prior to construction. Cracks now show more due to recent wall painting. Incomplete Contract Work - Discussion opened about a significant amount of incomplete contract work. JTC needs to be notified. • Site Work — Work is incomplete • Landscaping — Work is incomplete. • Re -pointing of Brick— Work is incomplete. • Exterior Lights — Numerous new exterior wall lights are not working. • Auditorium — Work is incomplete. Still waiting for Auditorium chairs to be delivered. • Bathrooms near Auditorium — Work is incomplete. JTC is not cleaning properly. As-Builts — David Young asked Sue Michael Brown to contact Paul Letendre to determine status of As-Builts. JTC/Change Order #18 MOTION to approve JTC/Change Order #18 in the amount of $24,308.00. Passes: JUDY 5-0. JTC/Application for Payment #23 MOTION to recommend payment to John T. Callahan & Sons in the amount of $148,985.71 for work performed at Mansfield High School. DY/JL: Passed 4-1. Ken Gay opposed. WFDG Payments —Keyes Associates continues to be delinquent on fees owed to WFDG. Sue Michael Brown advised the MBC of consequences of Keyes non-payment to WFDG affecting future work on the School Projects. MBC will continue to pressure Keyes to forward payment for services provided by their sub -consultant. Punch List — Sue Michael Brown reviewed status of the Punch List for West and East Wing with Phil Ricci, Ms. Brown noted some work remains incomplete. Transformer - Walter Parker noted that the transformer at MHS is being replaced MHS TRACK/FIELDS RENOVATION PROJECT Reimbursement - Linc Lynch reported the School Dept. has received verbal confirmation from SBAB that field work (including East St. fields) is eligible for 67% reimbursement. Bid Documents - Mr. Lynch advised the MBC that Dave Fischer of Keyes Associates has been contacted to help generate Design/Build documents. Due to pending legal action against Keyes Associates, Rich Feeley encouraged the School Dept. to ask SBAB to deviate from policy and permit selection of another Architect of Record for this work. General Update - Meeting was held with Lincoln Lynch, School Business Manager Mike Ahern, Special Project Director and John Moretti, School Superintendent. The follow issues were discussed: • School Business Manager to generate and provide MBC with a detailed line item budget. • School Dept. can approve and process invoices within the project budget. Costs over budgeted line item amounts need to be discussed with the MBC prior to work performed. • MBC must be provided with copies of all approved invoices in a timely fashion. • Construction Manager Responsibilities - Mike Ahern, Special Projects Manager will assume responsibilities of Construction Manager for this project. Mike Ahern will track manhours and bill School Dept. for work performed (included any utilization of in-house DPW staff). East Street Field — MBC questioned construction costs being incurred for work at East Street Fields. Mr. Lynch advised the MBC that soil test borings were scheduled at East Street without his knowledge. Mike Ahern has been advised to notify the School Dept of all construction activity prior work being performed. Linc Lynch stated that Phases of this project have been prioritized and that per a School Committee vote, work at East Street fields is not to begin until MHS Track/Field work is complete. QUALTERS MIDDLE SCHOOL Insurance Coverage — MBC has advised Linc Lynch that Substantial Completion of the QMS Project was been issued some time ago. Contractor is no longer responsible to carry insurance for QMS. Owner is now responsible for coverage. Linc Lynch to follow up status with Town's current insurance provider. Project Coordinator Files — Paul Letendre needs to review QMS Project Coordinator files, pack and prepare them for turn over to Town. Files with transmittal slip to be given to Walter Parker, School Buildings and Grounds. Administration Office • Missing Ceiling Tile — Rich Feeley asked Walter Parker to handle replacement of three ceiling tiles and grid missing and/or damaged during work on Unit Ventilators. • Carpet Replacement — Chairman visited site on 12-19-00. During Chairman's conversation with Phil Ricci it was agreed that JTC would replace the carpet in the main administration area and office hallway. Color selected by school office staff was Mohawk/Rueben's Red. Agreement was made between JTC and MBC Chairman to provide aluminum thresholds at each office doorway in administration in lieu of replacing area of carpet near elevator in Library (previously damaged by construction activity). Chairman viewed carpet near library and determined that carpet cleaning at Library is acceptable. OccupancyIssues • Egress Plan — Steve Chmura delivered copies of the QMS egress plan to MBC and Building Inspector earlier today. Mr. Chmura indicated that a stamped affidavit original would be provided at a later date. MBC transmitted a copy to Walter Parker for reference for installation of emergency exit signage. • Handicap Handrail at Cafeteria — Keyes forwarded a request for variance to the Architectural Access Board (dated 12-11-00) to address Slope of Ramp (24.2.1 variance), Handrails on Both Sides (24.5.1 variance) and Rail Extended Beyond Slope (24.5.4 Variance). INVOICES Keyes Associates - MHS MOTION to recommend payment to Keyes Associates for Professional Services provided by Keyes Sub -consultants through November 25, 2000. Total invoice amount of $5,373.56 includes the following; $2,873.07 to Wallace Floyd for locker room revisions plus $314.49 for outside expenses. Fee of $2,186.00 is owed to TCI for locker room revision work. WM/JL: Passes 5-0. Letendre Company - MHS MOTION to recommend Payment to Paul Letendre, Project Coordinator for services provided at MHS for weeks ending December 9, 2000 and December 16, 2000 in the amount of $487.50. DY/KG: Passes 5-0. CSS Architect — FDMW Facilities Feasibility Study MOTION to recommend payment to CSS Architects in the amount of $3,065.00 for work relating to FDMW Facilities Building Plan Concept Options. WM/DY: Passes 5-0. School Specialty Products — MHS School Furnishings MOTION to recommend payment to School Specialty in the amount of $20,373.66 for the purchase of additional student desks and chairs. WM/JL: Passes 5-0. School Specialty Products — MHS School Furnishings MOTION to recommend payment to School Specialty in the amount of $6,618.92 for the purchase of 28 science tables. WM/JL: Passes 5-0. OTHER BUSINESS Jordan/Jackson Roof Liti ag tion —Rich Feeley noted that the Town's expert witness Bob Baboian, Baboian Associates was deposed by SMI's attorney on Monday (12-18-00). MBC Chairman is scheduled for deposition this Wednesday, December 20, 2000 in Boston. Meeting adjourned at 11 PM. Respectfully Submitted, Eleanor McCarter, Secretary David Young, Clerk Date