Loading...
HomeMy WebLinkAboutPlanning 01/21/1976MANSFIELD PLANNING BOARD AGENDA January 21, 1976 1. Call to order (7:30 P.M.) 2. Clerk's Report a. Correspondence b. Minutes of January 14, 1976 3. Warrant 4. Visitor's Agenda 8:00 PX Charles Frances - re. Acdeptance of Francis Avenue 8:30 P.M. Ralph Maloon - re. Woodland Park 9:00 P.M. Margot Jellinek - re. Circle C Estates drainage 5. Old Business a) Status of Plans s 1) Woodland Park - Def. Sub. - Edgewood St/fruit St. - 1/21/76 C n��c�r»e,n4 fo t1'Je eno �)0 215 C' 3o, k �A1rkse— CiQ-"�� C- 6. New Busines-C , Js�ctir�e %�cv cAr6un� the(f'ab{e "� vs s 7. Adjournment MANSFIELD PLANNING BOARD minutes January 21, 1976 Present: Chairman Dunn, Clerk Wellington Planners: Latham, Tighe, Dupont, Parsons Planning Director Maurer 1. Letters were read from the following: SRPEDD Annual Review Report, 1975, for Joint Transportation Planning Finance Committee to Department Heads, Commissions, Boards and Committees regarding budget reviews. RIM Engineering to Planning Board regarding Woodland Park Russell A. Wheatley and Associates to Planning Board regarding drainage improvements in the Back Bay Brook area. Memorandum from Planning Director to Planning Board regarding release of Securities for Circle "C" Estates. Zoning Board of Appeals notice of Public Hearing on the application of Earle G. Ware. 2. Motion: To accept the minutes of January 14, 1976 as presented. (Tighe -Latham, all in favor)VOTED 3. Board discussed the definitive subdivision plan for Woodland Park. Planning Director Maurer noted that they had added the fire alarm pedestals, the typical cross section, changed the abuttor from MacFarlane to Moss, and showed the flows in the Back Bay Brook, as requested. He noted that permission from the abuttors for easements across their property had not been received from the Morses or Jess Realty Trust. All of these items were requested in accordance with the Planning Board's letter of November 20, 1975. It was noted that the Riprap is shown and the drainage on the property of Shaw was corrected and a separate plan for the underground wiring had been submitted as requested in the Planning Board's letter of December 4, 1975. It was noted that once the easements are established a definitive plan showing the easements should be submitted and recorded with the subdivision plans if approved. _2 - Minutes January 21, 1976 4. Board met with Charles Francis of Ryan, Elliott and Company, who noted he was requesting that the Board consider submitting to the warrant for this years Town Meeting an article for the acceptance by the Town of Francis Avenue. He noted that the Planning Board's letter of September 5, 1975 stated that they had inspected the roadway and that there was one outstanding item';, which consisted of cleaning up of loam and seeding, which was deferred until spring. Mr. Francis felt that it came so close in time to the required period of one year after completion and that if it is brought up at the Town Meeting it usually takes 4 or 5 weeks before it actually comes before the meeting for a vote, which would bring it to the actual` year of completion. Mr.Francis felt that they had completed their obligations and that it would not be a burden to the Town. Clerk Wellington questioned if Mr. Francis would object to the Town sending them a letter saying that these items have to be completed prior to the Town Meeting and if not they would pull the article. Questioned if Mr. Francis would sign such a letter. Mr. Francis stated that he would be in agreement with this. Mr. Francis noted that if the article come before the Town Meeting prior to the time period then he would understandithe Boards position if they pulled the article. 5. Board discussed the amendments to the Magna Vista II subdivision Plan. Planning Director Maurer noted that last Thursday he and Planner Tighe had reviewed the site and home Developers has a ditch which is probably 2 feet lower then the surrounding property and Carrines property slopes towards the Home Developers property. The Board noted that at the public hearing there was a gentlemeni:s agreement to put a swail in the property to divert the water from Carrines property. Motion: To send a letter to the developer noting that the Board will bequire�that the swail on the back of lots 16, 17, and 18 be shown on the plan as discussed at the Public Hearing on January 14, 1976. (Wellington -Tighe, all in favor) VOTED 6. Board discussed the request from Millhaus Reality Trust for the release of securities for work completed -within the Circle C Estates subdivision, along with the memorandum prepared by the Planning Director Clerk Wellington questioned if the amount of release for letter of Credit #79 included any monies for the drainage ditch work. Planning Director noted that they will be retaining all monies posted for the drainage ditch work. 7. Board met with Mrs. Margot Jellinek to discuss the drainage within the Circle C Estates subdivision. Mrs. Jellinek felt that the pipe was tipped several inches towards her ' property line. Mrs. Jellinek presented pictures to show the headwall at the edge of her property in which a puddling situation occured during the installation of the drainage system. She noted that the Planning Director told her that it was because the drainage was not finished and Mr. Wellington said that it was not pitching towards her land it was going the other way. She noted that the subdivision by-laws have sample sheets which list step by step what has been completed on the drainage and bn roads and should be signed by the Highway Department, the Water Department and the Planning Director when inspections are made. ®3_ Minutes January 21, 1976 Mrs. Jellinek presented the Board with plans of the drainage system and elevations. The Board advised her that they were not the signed plans and amendments had been made to the plan prior to the Signing of the Plans. Mrs. Jellinek stated that the headwall is about 500 or 600 feet from West Street. Clerk Wellington noted that it is closer to 800 feet from West Street. It was noted that the drainage was required to be put in at elevation 155.17 so that the overflow will come into a'swail behind the lots and back into the initial drainage system and the swamp would not have an outlet and there was concern from Mr. Desantis`regarding water backing up on his property. According to the plan the present elevation is 156. Mrs. Jellinek noted that Mr. DeSantis has not signed off as he is not satisfied with the drainage system. Mrs. Jellinek stated that the drainage is now in and she is still having water. Clerk Wellington advised her that the ground shows the water running from Mrs. Jellinek's property to the Circle C Drainage system. He noted that the Board also has as built which show the water flowing from her property onto the Circle C Estates propetty. Clerk Wellington noted that the water on Mrs. Jellineks property was only temporary being caused by construction. Planner Tighe noted that he also got the impression from the flow marks in the ice that the water is flowing from Mrs. Jellineks property to the Circle C Estates property. Mrs. Jellinek noted that in the letter of approval'' indidated that lots 27 through 33 were approved and questioned if this included lot 33. Board noted that the restriction on the plan with regard to lot 33 was a Board of Health restriction and that the letter ha d already been forwarded to the Board of Health. It was noted that the Planning Board has not released lot 33 as of yet. Mrs. Jellinek questioned what the Board felt was a good waiting time after compaction before the binder coat could be put on the road. It was noted that the compaction had been completed out there on the 31st of July. Clerk Wellington heted`<that with the condition of the land in that area there was no need for a waiting period after compaction and it is mostlly gravel and no silt. 8. Board met with Efigineer Ralph Maloon to discuss the Woodland Park definitive - subdivision plan. Board reviewed their letter of November 20, 1975. Mr. White noted that he had discussed the easements with Mrs. Rogovin of Jess Realty Trust and felt that they had come to an agreement and did not forsee any problems with getting the required easements. Mrs. Rogovin noted that they have agreed to extend the brook another 200 feet into a further away swamp so that there would be no flooding on her property. Planning Director Maurer noted that a plan also has to be drawn to show the easements, which can be recorded. The Board also reviewed their letter of December 4, 1975. -4 - Minutes January 21, 1976 Clerk Wellington suggested that the 12 inches of rip rap be broken up so that the velocity will be slowed down. He noted that this could be achieved by putting larger stones occasionally. Ernest White, Trustee for Woodland Park, presented a letter to the Board requesting an extension of time for the Planning Board's consideration of the Woodland Park definitive subdivision plan until February 18, 1976. It was noted that if the brook is extended an additional 200 feet a detailed plan and information of this would have to be submitted, and an easement would have to be obtained from a third party. 9. Motion: To grant an extension of time for the Planning Board's consideration of the Woodland Park definitive subdivision plan until February 18, 1976. (Tighe -Latham, all in favor) VOTED 10. Motion: To release $54,558.60 from the City Bank and Trust Company letter of Credit #79 and $37,847.25 from the City Bank and Trust Company letter of Credit #82 for work completed in the Circle C Estates subdivision as per the Planning Director's Memorandum of January 19, 1976. (Tighe -Wellington, all in favor) VOTED 11. Board discussed the notice of public hearing on the application of Earle G. Ware from the Board of Appeals. It was noted that the notice from the Board of Appeals stated that the hearing was February 3, 1975 Motion: To recommend to the Board of Appeals that the variance for Earle G. Ware not be granted. (Tighe -Wellington, all in favor) VOTED 12. Planner Tighe noted that regarding the new Chapter 808 zoning law that he had expressed concern that they might find themselves in conflict with the State law. Suggested that since the new member, who is a lawyer, has to read the law anyway, possibly he could report to the Board on this. Planner Dupont in agreement with this. 13. Planner Tighe noted that he would like copies of the handout prepared for the Downtown Committee. Planning Director Maurer advised that he would prepare copies for the entire Board. 14. Planner Parsons questioned if they should check with Town Counsel on the acceptance of Francis Avenue ahead of time and regarding the letter to be signed by them. Planner Tighe noted that he was in favor of the acceptance of the street, however, he also questioned how forceable such an agreement would be. It was noted that the major pipe work was completed in 1973 and the water was turned on in 1974 and the base coat of pavement was in in 1973. It was noted that the roadway itself has been down for over two years., and the utilities in operation for over two years. The 9th of May was the date the last coat of pavement was put down. Motion: To request the Board of Selectmen to insert an article in the 1976 Annual Town Meeting for the acceptance of Francis Avenue. (Tighe -Wellington, all in favor) VOTED -5 - Minutes January 21, 1976 Motion: To advise the developer of the Planning Board's intent to petition the Town Meeting for Acceptance of Francis Avenue with the understanding, by signing the letter and returning it to the Planning Board, that the acceptance of the street by Town Meeting does not relieve the developer, of his requirement to complete work outlined in the Planning Boards letter September 25, 1975. Ifthisis not agreed upon, or if the work is not completed by Town Meeting, the article will be pulled at the Town Meeting (Wellington -Tighe, all in favor) VOTED 15. Planner Parsons noted that next Wednesday, SRPEDD will be reviewing the grant for Mansfield for $100,000 requested for the Back Bay Brook work and also the relocation of Route 140 project and suggested that if the Planning Board wanted to have any comments recorded that they forward them this week. 16. Clerk Wellington noted that Chairman Dunn is sitting with one Agenda and that the Board has a different agenda. Clerk Wellington noted that the Agenda that the Chairman has is the one that should be recorded in the records. He noted that in this way if they have to refer back they can check it by the agenda. Noted that it should be added in by ink so that i,t can be seen that it was added after the Agenda was mailed out. Clerk Wellington noted that where the agendais so light he would like to go back to the original format to send it out on Monday and still keep the agenda open until the meeting. Motion: To go back to the original format of mailing the agenda and minutes to the Board members on the Monday before the meeting. (Wellington -Parsons, all in favor) VOTED Clerk Wellington noted that when an item is on the agenda he would rather see the handout on Tuesday with the agenda instead of the night of the meeting. 17. Clerk Wellington noted that several weeks ago he asked for a report on the outstanding paper streets in Town, including the number of house lots on the paper streets, as a decision was needed to be made on King Street. He questioned the Planning Director as to the status of the report and why it was not together. Planning Director Maurer noted that he had not done anything on it to investigate it.in detail as there were other projects he was involved in, as he had the Downtown Development Committee which needed information prior to their meeting. Clerk Wellington noted that the Town Charter states the Planning Directors primary responsibility is to the Planning Board. Planning Director Maurer noted that the Downtown Development Committee was established in a joint effort with the Planning Board and Selectmen and the vote taken stated that the Planning Director be involved in it. He noted that he felt it was necessary to get that information to keep the Committee going. Clerk Wellington noted that he would like to see the Planning Board information take top priority. -6 - Minutes January 21, 1976 t 18. Planner Latham noted that Ralph Maloon mentioned that he took the Woodland Park Plan around to the various departments and questioned if this was a new practice. Planning Director Maurer noted that this was done just for the wiring plan and felt thl<t the':details of this should go right to the Light Department directly. 19. Planner Latham noted that he thought there was money left in the Town Hall/ Police Station Building Fund and that the bulletin board should be put under lock and key,;,with one key to the Town Clerk and one to the Town Manager. Suggested that they check through the scchol or regional school to see if they could get one cheaper. This should be done for official notices of the Committees, which would be 1/3 of the bulletin board or a separate board if necessary. Motion: To forward a letter to the Town Hall/Police Station Building Committee suggesting they consider the possibility of having a bulletin board made with lock and key for the official notices of the Town. (Latham -Wellington, all in favor) VOTED 20. Planning Director Maurer requested to discuss the distribution of his time. He noted that when any deadlines are set by the Planning Board he has met those obligations. He noted that the charter also states to work for the Town Manager as time permits. The Town Manager has assigned projects to him, which he feels are Planning related , such as the sewerage treatment, the application for the grant for the Back Bay Brook, and he is also involved in the DownTown Development Committee, which was established between the Planning Board and Selectmen; and now he will be involved with the Growth Policy Committee, which is a state requirement. Planning Director Maurer noted that if the Planning Board has a problem with his time that they should get a meeting between the Planning Board and the Town Manager and himself as he felt he was filling all his obligations as administrative responsibilities, his responsibility to work for the Planning Board and also his responsibility to work with the Town Manager. He noted he wanted to get this squared away so there wouldn't be any problem. Planner Tighe noted that if such a meeting was held they would not know what hours he was working for whom and suggested that the Planning Director get a booklet and write down how many hours he works on each project.. He noted that unless you have data such as that the Planning Director will still be in the middle. Planner Tighe felt that the meeting was in order if this was a constant problem. Clerk Wellington noted that it is not a constant problem, but a rarity. 21. Chairman Dunn questioned the setback between the industrial and residential zones. It was noted it is 50 feet, which the roadway in the Woodland Park takes care of. 22. Meeting adjourned at 10.0 P.M. 7 r