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HomeMy WebLinkAboutBOS MINUTES 6/07/2017Minutes of Board of Selectmen Meeting June 7, 2017 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. DelVecchjo,, Clerk . and Mr. Steve Schoonveld. Mr. George Dentino was not present at the start o4he meeting,'. 1. Call To Order Board of Selectmen Meeting - Pledge of Allegiance �. A It: 22 Chairman Trowbridge called the meeting to order at 6:02PM. He reminded ever{1�d�d'tHa% he meeting was being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which there was no response. 2. Organization of the Town Manager Search Committee and Discussion of the committee's charge Chairman Trowbridge thanked the Committee for attending. Ms. Staples nominated Mr. Aptowitz, Mr. Stanbrook seconded. Mr. DelVecchio nominated Mr. Kemp, and Mr. Aptowitz seconded. Mr. DelVecchio stated that Mr. Kemp did a wonderful job chairing the last TM Search Committee. Mr. Aptowitz respectfully declined the nomination. Mr. Kemp noted that he is away weeks of June 26th and July 10tH Mr. Kobayashi stated it was not. Motion: To appoint Mr. Kemp as Chairman of the Town Manager Search Committee. (DelVecchio/Aptowitz) Passes 8:0 Mr. Dentino arrived at 6:10pm Mr. Kemp stated that the Committee may need resources from the town at the Clerk level. Chairman Trowbridge stated there could be. Mr. Aptowitz asked if there could be a Vice -Chairman. Mr. Kemp asked for nominations or volunteers. Mr. Feely volunteered. Motion: To appoint Mr. Feely as Vice -Chairman of the Town Manager Search Committee. Passes 8:0 The search committee introduced themselves. Mr. Kobayashi from the Collins center introduced himself and then provided explanation of the work of the Committee. He noted that the profile has been approved by the Board and posted for applicants to apply. The deadline for applications is July 4th. Mr. Kobayashi stated they will provide the Committee with a booklet of applications of those that meet the criteria of the profile. The Committee will decide who to invite for preliminary interviews. Ms. O'Neil asked when the first meeting would be and Mr. Kobayashi stated about two weeks after the application deadline. Mr. Kemp suggested having a pre -meeting to talk about the profile and make sure everyone on the Committee understands the Profile and that each person has an area of focus. Mr. Kemp suggested June 29th at 6pm for the first meeting. Ms. Staples asked if open meeting laws applied to this Committee. Mr. Kobayashi answered yes and that the meetings would be done in executive session. Motion: To adjourn the Search Committee Meeting at 6:26pm. (O'Neil/Aptowitz) Passes 8:0 Consideration of Change in Manager for all -alcohol license for Blazin Wings, Inc. dba as Buffalo Wild Wings pending routing through public safety and Town Hall Departments Mr. Glen McCarthy the General Manager of Buffalo Wild Wings was present. Mr. Aptowitz asked if he was new to Mansfield or new to the company. Mr. McCarthy answered that he was new to the company and started in mid-February. Mr. Aptowitz asked if they were without a manager on record and Mr. McCarthy answered they were. Mr. Aptowitz asked if the Town was notified timely and Ms. Champagne answered that the Town was initially notified, but no paperwork was sent. Mr. Aptowitz stated that the Town takes alcohol licensing seriously and there needs to be a manager on record at all times. Mr. DelVecchio suggested a letter be sent to the corporate office. Chairman Trowbridge agreed. Mr. Schoonveld stated that this gap in notification of a change in manager is common amongst businesses and should be serving alcohol when there is no Manager on record. He suggested editing the license to include having the license expire in December or upon termination of the manager. Mr. Aptowitz suggested Town Counsel could provide the proper language for renewals. Motion: To approve the change in manager for all -alcohol license for Blazin Wings, Inc. dba as Buffalo Wild Wings. (DelVecchio/Aptowitz) Passes 5:0 4. Discussion and Consideration of the North Common Flag Pole dedication to Walter Lowney with Kevin McNatt from the Historical Society Mr. McNatt and Mr. Mason were present from the Historical Society. Mr. McNatt stated that the historical society would like to dedicate the flag pole at North Common to Mr. Walter Lowney. In 1917 Mr. Lowney donated that property of the North Common to the Town and this year marks the 100th Anniversary. Mr. McNatt stated that he was an influential man in Mansfield, best known for the Chocolate Factory, but he did many things for the Town. The Historical Society is proposing to have a plaque made with a raised portrait of Mr. Lowney mounted on granite. Mr. Aptowitz asked if he has any family local. Mr. McNatt was unsure.. Mr. Schoonveld asked about dedicating the whole common and name it the Lowney Common. Chairman Aptowitz asked if there was anything in town named after him. Mr. McNatt stated there was not. Motion: To approve to rename the North Common to the Walter Lowney Common. (Aptowitz/Schoonveld) Passes 5:0 Motion: The Historical Society has the privilege to make a plaque in dedication of Mr. Lowney to place on the Walter Lowney Common. (Aptowitz/Schoonveld) Passes 5:0 Chairman asked for the Historical Society to talk with Mr. Cook and Mr. Lee Azinheira to find the appropriate spot to place it. 5. Discussion and Consideration of Establishing an Open Space Committee with Katelyn Gonyer and Shaun Burke Ms. Gonyer from the Conservation Committee and Mr. Burke from the Planning Department were present to follow up with a previous meeting with the Board about forming an open space committee. The plan was accepted by the State and now would like to formally establish an ad hoc committee. The committee would consist of 5 members, appointed by the Selectmen and the charge would be to implement the open space plan and identify key pieces of land for conservation or recreation. Mr. DelVecchio asked if this committee was required by state law. Mr. Burke answered it is actively encouraged and is meant to foster communication amongst boards. Mr. DelVecchio asked who would be the committee members. Ms. Gonyer answered that it could be recreation, conservation or citizens at large. Chairman Trowbridge it makes sense to have conservation, recreation, and planning. Chairman Trowbridge asked if the committee would need funding. Ms. Gonyer answered that it would be advisory and not require funding. Mr. Dentino asked if there was funding from parking to give. Ms. Gonyer answered that by leaving funding out of this committee it allows this group to focus only on planning. Mr. Schoonveld asked if the committee should be three members from existing committees and four at large members. Chairman Trowbridge and Mr. Aptowitz stated that a five member committee was sufficent. Mr. Burke agreed that five members was ideal. Chairman Trowbridge stated he would like to see an official charge. Mr. Schoonveld agreed. Motion: To establish an open space committee consisting of member of the Recreation Commission, Planning Board and Conservation Commission and two residents of the town. (DelVecchio/Aptowitz) Mr! Dentino stated there is a lot of Town property. Mr. Schoonveld stated there will be enormous interest in this committee with Mansfield's community involvement. Passes 5:0 6. Approval and signing of the short term borrowing for the Roads/Sidewalks and Bridges Project as voted at the May 2nd Town Meeting Mr. Stanbrook explained that the borrowing is for the road, sidewalk and bridge projects that was voted at the May 2, 2017 Town Meeting. This provides the Town borrowing capabilities before year end because May and June are normally good construction months. Mr. DelVecchio left the room at 7:06 pm. Motion: The Board executes the signing of the bond. (Aptowitz/Schoonveld) Passes 3:0:2 (Dentino and DelVecchio abstained) Mr. DelVecchio returned to the meeting at 7:08pm. 7. Discussion and Consideration of Employee Training Program from HR Knowledge Mr. Stanbrook stated that the HR Director has left the Town of Mansfield, and is proposing to have an outside company provide the employee training. The cost would be $6,500 and covers the five new HR policies. The four hour training is for anyone with supervisory responsibilities. Mr. Schoonveld stated that he thought this training was going to be provided by Town Counsel. Mr. Stanbrook stated that HR had reached out to HR Knowledge who put together this packet and he would confirm that Town Counsel approved. Mr. Schoonveld stated that these were five great topics, but wants to confirm there are no other topics that need to be included in the training. Chairman Trowbridge asked to add discussion of the HR Director position at the next Board meeting. He asked Mr. Stanbrook to look at Organizational charts and funding for the position. Mr. Schoonveld agreed that the position could be discussed, but the new Town Manager should decide who to hire, and Mr. Kobayashi for information. Mr. DelVecchio suggested looking at the structure of other towns. Mr. Stanbrook stated that in the organization study from a few years ago there were suggestions about HR 8. MBTA Construction/Parking Chairman Trowbridge stated this will be an ongoing agenda item. He noted there were letters sent to two parties, the Clemmey's and the Turners to expand parking at their commercial parking lots to help reduce the impact of the spaces lost during construction. Mr. Clemmey stated that he has an empty lot on Main Street that is not being utilized. Chairman Trowbridge stated that this would be giving a total of 150 spaces which is more than what is being lost by the construction. Chairman Trowbridge stated he would like the Board to send a letter to the Planning Board stating the Board is in favor of the temporary expansions of these parking lots until construction is done. Motion: To send a letter to the Planning Board in support of an additional 30 parking spots for Foundry LLC on North Main Street, 60 spaces on Foundry Street for Foundry LLC, and 60 for Turner Brothers as a temporary expansion until the MBTA construction is complete. (Aptowitz/DelVecchio) Mr. Dentino stated that he has seen work at the Turner lot and asked to invite them back in to discuss what is happening at their lot. Mr. Stanbrook answered that he has been working with Mr. Blackman and as of today there are no known violations at 91 Chauncy Street. At 75 Chauncy Street there is storing of vehicles, which the Turner Brothers are saying is allowed by right of an 13 zone and Mr. Blackman is looking into this and stated they were notified that a site plan review is needed. In regards to the excavating or digging of dirt that is being done, the property is under AUL which is regulated by the DEP, and they have been notified. Mr. Schoonveld asked if this should this be expedited review by the Planning Board. Chairman Trowbridge stated they have our support and it should be just a general letter stating that the Board gives their approval and that the Board is not telling the Planning Board what to do. Mr. DelVecchio agreed with Mr. Schoonveld that this needs to be expedited. Passes 5:0 9. Resident Questions and Comments There were no questions or comments. 10. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Board of Selectmen Minutes For: • Meeting of May 17, 2017 b) Vote To Approve Warrants: • Town Vendor Warrant No. 17048T in the amount of $1,422,214.79 • Electric Department Vendor Warrant No. 17048E in the amount of $91,596.78 • School Vendor Warrant No. 170485 in the amount of $22,073.38 • Town Vendor Warrant No.17049T in the amount of $641,675.09 • Electric Department Vendor Warrant No. 17049E in the amount of $56,357.13 • School Vendor Warrant No. 170495 in the amount of $455,278.19 c) Events and Signage: • Consideration of Susan G. Komen Impact Ride pending routing through public safety and Town Hall Departments • Consideration of Block Party on Shawmut Ave pending routing through public safety and Town Hall Departments • Consideration of Banner Application for Downtown Business Association Family Fun Night d) Permits and License: • Consideration of a Water Installers License for Walsh Contracting Corp. • Consideration Of Hackney Carriage Licenses For Allready Taxi Subject To Satisfactory Safety Inspection Of Vehicles By Public Safety Officer and submission of all application documentation for Vehicle 3: 2008 Chrysler Town & Country Motion: To approve the consent agenda. (De lVecchio/Aptowitz) Passes 5:0 11. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 17048PT in the amount of $408,829.10. Motion: To approve Town Payroll/Town Medicaid Payroll 17048PT in the amount of $408,829.10. (DelVecchio/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 17048TV in the amount of $124,978.57. Motion: To approve Town Deductions Vendor Payroll 17048TV in the amount of $124,978.57. (DelVecchio/Aptowitz) Passes 5:0 • School Payroll/School Medicaid Payroll 17048PS in the amount of $2,055,900.25. Motion: To approve School Payroll/School Medicaid Payroll 17048PS in the amount of $2,055,900.25. (DelVecchio/Aptowitz) Passes 4:0:1 (Trowbridge Abstained) • School Deductions Vendor Payroll 17048SV in the amount of $661,088.90. Motion: To approve School Deductions Vendor Payroll 170485V in the amount of $661,088.90. (DelVecchio/Aptowitz) Passes 5:0 • Town Payroll/Town Medicaid Payroll 17049PT in the amount of $485,128.79. Mdtion: To approve Town Payroll/Town Medicaid Payroll 17049PT in the amount of $485,128.79. (DelVecchio/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 17049TV in the amount of $168,155.83. Motion: To approve Town Deductions Vendor Payroll 17049TV in the amount of $168,155.83. (DelVecchio/Aptowitz) Passes 5:0 12. Correspondence • Invitation for United Way of Greater Attleboro/Taunton, Inc: s Annual Celebration • Invitation to Bristol County Agricultural High School Graduation • National Land Realty Letter for leasing or selling of property Mr. DelVecchio stated there were invites for the Annual Celebration for the United Way of Greater Attleboro/Taunton and the Graduation of Bristol County Agriculture High School. There was also a National Land Realty letter of selling property for a solar site. Chairman Trowbridge asked to send this to Mr. Joe Sollecito of the Electric Department. 13. Town Manager's Report Mr. Stanbrook stated that Mr. Dentino asked about parking behind Grain Mill and Fairfield Green and parking leases near Old Colony and Samoset. He stated he found a memo from July 2013 from Mr. Ross providing a summary of the parking leases and agreements. Mr. Stanbrook asked to have this on the next agenda. Mr. Stanbrook stated the MBTA is starting construction on Monday, June 12th. The Town and GATRA have a shuttle between the train station and a lot on County Street in Foxboro and the shuttle is synchronized with the trains running in the afternoon and evening. Mr. Stanbrook also stated that he received a letter from the Celeste Jones, President of the Retiree Association providing information on the Insurance Advisory Committee. Mr. Stanbrook stated that in general it looks like eight members and one being a retiree. The other potential way is Chapter 32B Section 19 of Massachusetts General Law, which requires a vote by the Board and stated he is researching to see if the Town has already adopted this part of law, as well as there is a Public Employee Commission that can be created. Mr. Schoonveld stated that there was an Insurance Advisory Committee formed to discuss vehicle use in 2009 and that Committee was made up of a representative from each of the unions and a retiree. Chairman Trowbridge stated that the Board would need to establish this committee for the purpose of health insurance. Mr. Stanbrook stated that the curbing in front of Geno's is being expedited. Mr. Stanbrook then stated the Police Department is providing monthly reports and the information is very useful and commended the Police Department for their work. Chairman Trowbridge agreed and Mr. Aptowitz stated that it provides information to them and gives them areas to focus on. Mr. Stanbrook stated they have reached an agreement with the residents of West Street. He also stated that paperwork was sent to the State for the Fales Site, work has begun and the CIP pledged up to an additional $30,000 to complete the project. The vacant position for the Airport Commission will be on the July 12th agenda. Mr. Stanbrook commented that the plaque and proclamation for Senator Timility is in progress. He also stated the MBTA is promoting using the T to go to Boston to see the Tall Ships. 14. Selectmen's Questions and Comments Mr. DelVecchio stated that the Downtown Advisory Committee met last night and temporarily asked Mr. Wilk to Chair the Committee until a new Town Manager is hired. He noted the banners have been hung downtown and parking signs are being worked on, which may help alleviate some parking problems. MP. Aptowitz stated the project on Fales Site is starting on the piece of it. There were so many different thoughts and Chairman Trowbridge volunteered a lot of his time and thanked him for his work. Mr. Aptowitz stated it is a good compromise. Mr. Aptowitz stated that the Town Manager was working on draft policies for Police details and receiving the funds has been difficult. Mr. Aptowitz also asked if there will be a schedule of road work posted. Mr. Stanbrook stated he would work with Mr. Azinheira to get them posted. Mr. Aptowitz wanted to say that Mr. Raymond the Veteran's agent is doing a great job, and is cleaning up monuments that are rusty and tarnished and making them readable again. Lastly Mr. Aptowitz stated that the Xfinity show the other night and the staff did a great job. Mr. Dentino stated that he was glad to see recreational area being cleaned up. He said that people were divided 50/50 of parking versus recreational area and that the Board should be prepared for people for their ideas and questions. Chairman Trowbridge stated that it is not on next agenda and Mr. Stanbrook stated that all the work has to be done by June 30th. Mr. Stanbrook stated that the larger part of it has not been done and that is still up for discussion down the road. Mr. Schoonveld stated the Fales Site is looking good and looks like things will be done by July 1St. Mr. Schoonveld asked Mr. DelVecchio if the Board should appoint someone else to the Downtown Committee. Mr. DelVecchio answered that Mr. Wilk fills the role until a new Town Manager is held and he communicates well with all departments within Town Hall. Mr. Schoonveld suggested the Fales Committee does not have enough members and should be disbanded. Mr. Schoonveld then stated that the Health Insurance Committee will be after the SMGH meeting on the June 22"d. The Committee includes Mr. Stanbrook, Ms. Cavicchi, Mr. Donahue, Mr. Eagle, and the structure included union reps and employee reps once Mr. Stanbrook figures out who needs to be included. Lastly Mr. Schoonveld stated it was a great Memorial Day parade and that Mr. Raymond did a great job. Chairman Trowbridge agreed and stated Mr. Raymond is very enthusiastic. Chairman Trowbridge asked for a moment of silence for Peter DeTrolio Jr. Mr. Aptowitz stated that he was a longtime Mansfield resident, volunteer on the Zoning Board, a Mansfield business owner and a "Townie" who will be truly missed. 15. Any items not anticipated by the Chairman 48 hours prior to this meeting There were no items. 16. Adjourn Motion: To adjourn the Board of Selectmen's meeting on June 7, 2017 at 7:57PM (Aptowitz/DelVecchio) Passes 5:0 Sign re 4 VP�G Minutes prepared by Carrie Champagne Date