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HomeMy WebLinkAboutBOS MINUTES 04/12/2017Minutes of Board of Selectmen Meeting April 12, 2017 7:00 p.m. Present: Jess Aptowitz, Chairman; Mr. DelVecchio, Vice -Chairman, Michael MWq*,r '� <� f k and Mr. Dentino. _a ,... Mr. Schoonveld was not present for the meeting. Z1111 AM% 20 A 8'. 21 1. Call To Order Board of Selectmen Meeting — Pledge Of Allegiance DTT Chairman Aptowitz called the meeting to order at 7:00 p.m. The Chairman reminded everyone that the meeting is being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which there was no response. Dana Hourigan of 15 Evans Circle came to the microphone to state she would be recording the meeting. 2. Public Hearing In Accordance With The Provisions Of Massachusetts General Laws Chapter 82 Section 22, By The Board of Selectmen Of Their Intent To Lay Out The Following Streets As A Public Way on April 12, 2017 At 7:OOpm In The Selectmen's Meeting Room, 3A/B, Town Hall, Six Park Row: McKenzie Lane. Motion: To approve the opening of a Public Hearing in accordance with the provisions of Massachusetts General Laws Chapter 82 Section 22, by the Board of Selectmen of their intent to lay out the following streets as a public way on April 12,2017 at 7:OOpm in meeting room 3A/B, Town Hall, Six Park Row for McKenzie Lane. (Trowbridge/DelVecchio) Passes 4:0 Mr. Burke reviewed the process for a private way to be accepted as a public street. He commented that McKenzi Lane has a minor list of items to be completed between now and Town Meeting. It is the developer's responsibility to develop the subdivision according to the Town of Mansfield's specifications. Mr. Ahern, Mr. Alves and he see no reason why the street will not be ready between now and Town Meeting. Mr. Burke also commented that it is in the best interest of the residents of the subdivision to have the street accepted. Mr. DelVecchio asked how much it would cost if the Town had to finish the work. Mr. Burke answered that the Town would have to pay prevailing wage and put it out to bid, Mr. DelVecchio then stated that we would not want to do this, to which Mr. Burke agreed. Chairman Aptowitz commented that it could be contingent on final approval from Mr. Burke. Mr. Trowbridge stated this is standard. Mr. Dentino did not have any questions and no one from the public had questions. Motion: To close the public hearing of McKenzi Lane. (Trowbridge/DelVecchio) Passes 4:0 Motion: To approve McKenzie Lane subject to completion of punch list and final inspection from Planning Department and Road Inspector within a week of Town Meeting. (Trowbridge/DelVecchio) Mr. Dentino asked if there was a contingency to which Mr. Burke answered they hold a twenty percent contingency and it is not released until all the work is completed. Passes 4:0 3. Public Hearing In Accordance With The Provisions Of Massachusetts General Laws Chapter 82 Section 22, By The Board of Selectmen Of Their Intent To Lay Out The Following Streets As A Public Way on April 12, 2017 At 7:15pm In The Selectmen's Meeting Room, 3A/B, Town Hall, Six Park Row: Dutton Drive. Motion: To open public hearing in accordance with the provisions of Massachusetts General Laws Chapter 82 Section 22, by the Board of Selectmen of their intent to lay out the following streets as a public way on April 12,2017 at 7:15pm in meeting room 3A/B, Town Hall, Six Park Row for Dutton Drive. (Trowbridge/DelVecchio) Passes 4:0 Mr. Burke stated that Dutton Drive went through the same approval process as McKenzi Lane, unfortunately it is not ready. The private way currently lacks a top coat pavement and other major required improvements that have not been completed. Mr. Burke does not recommend that it be accepted as a public way at Town Meeting, noting that it was a unanimous recommendation from himself, Mr. Ahern and Mr. Alves. They have reached out to the developer several times and have not heard back from him. Mr. Burke stated that Dutton Drive is only 400 feet long there is no adjacent sidewalk and these items could get done in seven to ten days, but he has not heard from on their ability and willingness to get them done. Mr. Trowbridge stated that he is concerned because they know when Town Meeting is and the timelines of the construction industry. Mr. Burke stated that a letter was sent in the in the fall as a reminder, another in February and sent another before the closing of the warrant on March 1'`. There was plenty of notice about the deadlines and there was a late winter, but this is tough and the residents of the subdivision are the ones that benefit when a street is accepted by the town. There were no other comments from the Board or from the public. Motion: To close the public hearing of Dutton Drive. (Trowbridge/DelVecchio) Passes 4:0 Motion: To accept Dutton Drive subject to any and all punch list items being complete seven days before Town Meeting and inspection from the Planning Board and Road Inspector. (Trowbridge/DelVecchio) Passes 4:0 4. Discussion of proposed POW/MIA Memorial Mr. Raymond is asking for approval for a new four way Memorial named Mansfield's Bell of Freedom, Honor & Sacrifice that would be completed around Veteran's Day on the South Common. Mr. Raymond is seeking a grant to cover the cost and stated that it will not be a burden to tax payers. The developer that purchased the church off Main Street is donating the bell that would be mounted on a granite base. Mr. Raymond stated that students at the Vocational school could make a clapper that would be removed and only used for events. Mr. Dentino stated it had pizazz, but worried about the surface of the bell after the elements, stating it will turn black and is worried about safety. Mr. Raymond answered that it will be spot welded so it will not move, and stated he would have to look into cleaning options for preserving the metal. Mr. Dentino asked about the police memorial. Mr. Raymond answered that he is looking at doing a Police memorial so it matches the fire department memorial. Mr. DelVecchio complimented Mr. Raymond on his ideas that he presents to the Board that have a great sense of community; he has concerns about safety and keeping the integrity of the bell as well. Mr. DelVecchio also asked if insurance is needed. Mr. Trowbridge stated that this is a great idea and represents a significant portion of the population. Mr. Trowbridge also stated that it may need a larger base and how many names you need to fit on it, will also affect how much space is needed. Mr. Trowbridge stated he would strongly encourage Mr. Raymond to look at the gift fund. Chairman Aptowitz commented that Mr. Raymond did a great job and to reach out to DPW to make sure there are no sprinklers in this area and to think about some solar lights or low level lights. He also asked Mr. Raymond to speak with to Denise Anderson, Corey Shea's mother and let her know about this plan. Chairman Aptowitz asked Mr. Stanbrook to also look at having the concrete area resealed around the Shea Memorial. Motion: To support the memorial as presented. (Trowbridge/DelVecchio) Passes 4:0 5. Discussion and approval of potential reserve fund transfers for Town Manager Search, Acting Town Manager stipend, and additional FY17 Accounting Office staffing Mr. Stanbrook presented three transfers that he will be requesting from the Finance Committee on Thursday evening. The transfers are to cover the cost of the Acting Town Manager stipend ($7,500), payment to the Collins Center for recruitment of a new Town Manager ($20,000) and to cover temporary staff for the accounting office ($9,900). Mr. Stanbrook noted that the stipend of the last acting town manager was $625 per week and the $7,500 would cover the stipend for three months. The accounting office help would be using the previous person who already knows the town accounting system and worked here prior. He would be able to step in to the accounting office without training immediately. However, the cost is $150 per hour. Motion: To approve Mr. Stanbrook to go to the Finance Committee to ask for a reserve fund transfer for $20,000 for the Town Manager Search Group. (DelVecchio/Trowbridge) Passes 4:0 Motion: To approve the acting town manager stipend amount $625 per week. (DelVecchio/Trowbridge) Passes 4:0 Motion: To approve $9900 for the temporary accounting staff. (DelVecchio/Trowbridge) Mr. DelVecchio commented that he did not think the fee was high for a professional municipal accounting and does not require benefits or training and it would allow Mr. Stanbrook to be Town Manager. The individual was the Town Accountant in Wrentham and is well respected and capable. Passes 4:0 6. Consideration and approval of representative for the Tri -Town Economic Development Forum Mr. Stanbrook stated there is going to be forum of the on April 28th at 7:30 at Hilton Garden at Patriot Place of the Tri -Towns: Mansfield, Foxboro and Norton. It involves speaking with businesses that are looking to expand and talk with real estate commercial brokers. Mr. Stanbrook stated that Mr. Ross was due to meet with them and asked if one the members of the Board could attend, because that is the weekend, before Town Meeting. Mr. Trowbridge stated that it would make sense for the IDC to attend. Mr. Stanbrook stated that he spoke with Mr. Krentzmen and he is interested in attending. Mr. DelVecchio agreed that Mr. Krentzmen would be a good representative for this forum. Motion: To allow Mr. Krentzmen to attend and he can choose another individual of the IDC if he cannot attend. (Trowbridge/DelVecchio) Passes 4:0 7. Continued discussion and Budget Update from the Town Manager House Ways and Means committee released their budget. The net for the Town of Mansfield is $74,000 over what is being used now for the better in the budget. Mr. Stanbrook is balanced without this amount and if that full amount is available we may be able to meet one of the unmet needs on the school or town side. Chairman Aptowitz asked Mr. Stanbrook if he felt that the budget was in good shape. Mr. Stanbrook answered that it is balanced and our agreement is fair and we can get things done. Mr. Trowbridge stated that it is a healthy capital improvement list and other towns are not doings as good. 8. Continued discussion and Update of Public Safety/DPW Complex Costs This was 2nd item on agenda, but skipped in between the two public hearings while Mr. Ahern was still present at the meeting. Mr. Trowbridge and Mr. DelVecchio had no questions. Mr. Dentino stated that things are moving along quite well. Mr. Dentino stated that now we need to keep track of who is working there on the project. Mr. Ahern stated that there are three people on a weekly basis that charges there time to the project and this has been consistent for several months. Mr. Ahern and Mr. Dentino discussed meeting next week to go over everything in detail. Mr. Dentino also asked about the bonds, and that he has not seen the $35,000,000 million bond on the loan of $2,000,000. Mr. Stanbrook answered that we needed startup money and that there are long term loans that add up to $35,000,000. Last year a $7,800,000 million long term bond was taken and paid back the short term $2,000,000 million. Mr. Stanbrook stated that tomorrow there is ratings call which will be for $20,000,000 and by June there will be a total of $27,800,000 bonded. Mr. Stanbrook also stated that when the project is complete in 2018 or 2019 there will be a third and final bond in the amount that completes the project. Chairman Aptowitz asked if it would be okay to have the report monthly that Mr. Ahern prepares instead of weekly unless something comes up, everyone agreed. 9. Consideration and Approval of Town Election Warrant Motion: To approve the Annual Town Election Warrant for the May 9, 2017 Election. (Trowbridge/DelVecchio) Passes 4:0 10. Continued Discussion of Town Meeting Warrant Articles Chairman Aptowitz commented that last week the Board was able to take positions on several articles and asked Mr. Stanbrook if we have anything new. Mr. Stanbrook answered that next week there may be hard numbers from the state. 11. Discussion of Town Manager Search Committee and Applicant Review Chairman Aptowitz stated he spoke with Mr. Kobayashi from Collins Center and provided a contract to sign and the search committee would not begin for several weeks. Mr. Kobayashi would like to meet with the Board, learn about the town and then begin active recruitment. Chairman Aptowitz asked if Counsel should review and Mr. DelVecchio answered that the recommendation to use the Collins Center came from Counsel. Motion: To approve the agreement and authorize the Town Manager to sign the agreement from the Collins Center. Passes 4:0 The Board then began discussion of who from the employee list should be on the search committee. Chairman Aptowitz stated that there are eight interested employees and the Board needs to select two. Mr. Trowbridge stated that the discussion previously was to make Mr. Stanbrook one of the employees on the search committee. Chairman Aptowitz agreed that he should be one of the two employees. Mr. DelVecchio noted that was the consensus, but there was not a vote Motion: To make Mr. Stanbrook an employee on the Town Manager search committee. (Trowbridge/DelVecchio) Passes 4:0 Chairman Aptowitz suggested the Board each select their three choices from the list of interested employees. Each of the Selectmen picked three candidates and gave sheets to Mr. Trowbridge to tally. Chairman Aptowitz voted for Steve Copparini, Marianne Staples and Thomas Connor. Mr. DelVecchio voted for Michael Raymond, Chief Boldrighini and Marianne Staples. Mr. Trowbridge voted for Steve Copparini, Marianne Staples and Thomas Connor. Mr. Dentino voted for Chief Boldrighini, Marianne Staples and Thomas Connor. Mr. Copparini received three votes and Ms. Staples received four votes. Next the Selectmen voted between Mr. Connors and Ms. Staples. Ms. Staples received all four votes. Motion: To approve Ms. Staples as the second member of the Town Manager Search Committee (Trowbridge/DelVecchio) Passes 4:0 Chairman Aptowitz stated that next the Board would need to select two residents to serve on the Town Manager Search Committee. There were a total of fifteen interested residents in serving on the committee. The Board each selected their top five choices and this is a summary how the Board voted: Edward Valanzola-2 votes William Clemmey-1 vote Matthew Cummings -1 vote Lauren Barnes- 3 votes James owens-2 votes Kevin Kemp -4 votes Joseph Britt -2 votes Sandra LaRosee-2 votes Katherine Wroth -1 vote Krentzmen-2 votes Chairman Aptowitz voted for Edward Valanzola, Lauren Barnes, Kevin Kemp, Sandra LaRosee and Robert Kretzmen. Mr. DelVecchio voted for Matthew Cummings, Lauren Barnes, James Owens, Kevin Kemp and Joseph Britt. Mr. Trowbridge voted for William Clemmey, James Owens, Kevin Kemp, Joseph Britt and Sandra LaRosee. Mr. Dentino voted for Edward Valanzola, Lauren Barnes, Kevin Kemp, Katherine Wroth and Robert Krentzmen. The Board then chose their top two choices out of the seven candidates that had two or more votes. The Board then voted as follows: Lauren Barnes -3 votes James Owens -1 vote Kevin Kemp -3 votes Joe Britt has -1 vote Chairman Aptowitz voted for Lauren Barnes and Kevin Kemp. Mr. DelVecchio voted for Lauren Barnes and Joseph Britt. Mike Trowbridge voted for James Owens and Kevin Kemp. Mr. Dentino voted for Lauren Barnes and Kevin Kemp. Motion: To appoint Lauren Barnes and Kevin Kemp as the residents on the Town Manager Search Committee. (Trowbridge/DelVecchio) Passes 4:0 Chairman Aptowitz thanked everyone for their willingness to volunteer and stated it was a difficult decision amongst all the qualified candidates. Mr. Trowbridge suggested sending a thank you to all of them. 12. Resident Question and Comments There were no resident questions or comments. 13. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a. Approval Of Board Of Selectmen Minutes For: • Meeting of April 5, 2017 b. Vote To Approve Warrants: • Town Vendor Warrant No. 17041T in the amount of $912,754.68. • Electric Department Vendor Warrant No. 17041E in the amount of $35,214.83. • School Vendor Warrant No. 170415 in the amount of $494,229.67. c. Events and Signage: • Consideration of Event Application for Annual Memorial Day Parade d. Permits and License • Consideration for Karen Blair as Constable Motion: To approve the consent agenda. (Trowbridge/DelVecchio) Passes 4:0 14. Consideration and Approval of Town Payroll Warrants. • Town Payroll/Town Medicaid Payroll 17041PT in the amount of $327,438.54. Motion: To approve Town Payroll/Town Medicaid Payroll 17041PT in the amount of $327,438.54. (Trowbridge/DelVecchio) Passes 4:0 • Town Deductions Vendor Payroll 17041TV in the amount of $104,121.56. Motion: To approve Town Deductions Vendor Payroll 17041TV in the amount of $104,121.56. (Trowbridge/DelVecchio) Passes 4:0 15. Correspondence • Keep Mansfield Beautiful Watering of Flowers if Water Restriction • Amtrak 2017 Vegetation Control Program • Thank you from John Gula Mr. Trowbridge read the above notices. The committee discussed the water ban restrictions. Mr. Trowbridge commented that water levels are within the norms and next week there will be an update from Mr. Kurt Gaffney next week. Chairman Aptowitz stated that the resident Mr. Gula called me about large trees on town property and major branches have fallen off. DPW visited the next day and the trees may need to come down so the resident was happy with the quick response and that it could be a public safety concern. 16. Town Manager's Report Mr. Stanbrook discussed that the Town Clerk and Town Moderator last night April 11, 2017 at 7:OOpm opened the town meeting; there was no quorum so a motion was made to adjourn the meeting to May 2, 2017. The deadline to register to vote at the Annual Town Meeting is Wednesday, April 191h at 8pm; residents should contact the Town Clerk with questions. Mr. Stanbrook attended the Health Insurance Advisory Board Meeting, but was not able to vote. A formal letter is needed from the Board. Mr. Stanbrook also needs to be appointed to the Board of Directors for the Regional Emergency Community Center (RECC). A formal letter is also needed. Motion: To appoint Mr. Stanbrook as a member of the RECC Board of Directors for the Town of Mansfield Passes 4:0 Mr. Stanbrook stated that Chapter 90 for roads program still needs approval from the Senate, but if approved the Town will receive $740,430.64.Chapter 90 is money given to Towns for a variety of municipal projects: roads, sidewalks and guard rails. Mr. Stanbrook also commented that Mass DOT will be completing work in Mansfield beginning April 18th for three weeks for tree trimming Interstate 495, northbound and southbound in the breakdown lane from Norton to Foxboro. Chairman Aptowitz asked if they use state details and Mr. Stanbrook answered they do use state details and the work will be done between the hours of 8am and 3pm. Mr. Stanbrook stated there will be no trash delay and the recycling park will be open on Monday April 17, 2017. The Treasurer's department posted the tax takings list and there are twenty one parcels on that list. They will officially be taken at 10am on Monday April 24th if no pays the outstanding real estate tax bills on those properties. Mr. Stanbrook provided a memo from Shaun Burke about the GIS app and is available to Town employees and there are some additional updates needed that will take some additional time. Mr. Stanbrook did go on the app and thinks it will be useful. Mr. DelVecchio asked that this be sent out to the IDC. 17. BOS Questions and Comments Mr. Dentino stated he did not have any items. Chairman Aptowitz thanked Mr. Stanbrook for his attention to the tree issue mentioned earlier from the resident. He noted that there has not been an update from the MBTA for the ramp work. Chairman Aptowitz noted that the work was supposed to begin the spring and asked if they are still on schedule. He also asked for an update from Mr. Sellon on the safety concerns of the train track area. Mr. DelVecchio stated that the next Light Commissioners meeting is Wednesday April 19th, at 6pm there will be a full agenda, but the main item is to go through the budget. Mr. DelVecchio also stated that the Board has to reassess throughout the year. The Board needs to focus on our goals and objectives and being flexible because things change. Chairman Aptowitz also wanted to make a comment that staff needs to seek approval before contacting Town Counsel on items. Mr. Trowbridge commented that he cannot attend the electric conference and asked if there were events any other time of year. Chairman Aptowitz answered that he believed the event was originally over the winter but delayed because of weather. Mr. Trowbridge then made a statement about the comments he has read on Facebook in regards to departure of Mr. Ross, Town Manager. He stated that neither he nor any Selectmen were participating in any wrong doings or illegal activity. 18. Any Items Not Anticipated By the Chairman 48 Hours Prior To This Meeting There were no items. 19. Consideration of potential litigation matter and potential purchase, exchange and value of real property. Executive Session per sections 21(a) (3) and 21(a) (6) of the Open Meeting Law The chair and not return to open session Motion: To enter executive session for potential litigation matter and potential purchase, exchange and value of real property. Executive Session per sections 21(a) (3) and 21(a) (6) of the Open Meeting Law if Chair does declare that an open meeting may have a detrimental effect on the litigating position and negotiating positior at 8:44PM. Chairman Aptowitz did declare that it would and stated that the Board would not return to open session. (Trowbridge/DelVecchio) Roll Call Vote: Mr. Trowbridge -Yes Mr. DelVecchio-Yes Mr. Dentino-Aye Chairman Aptowitz-Yes i'i Signatu z� Minutes prepared by: Carrie Champagne A i`? - l"7 Date