HomeMy WebLinkAboutNon Profit Gift Fund Comm 02/13/2017S OFFICE TOWN OF MANSFIELD
Non -Profit Gift Fund Committee
Z I 1 r 18, A I- 5 3SiY Park Row, Mansfield, MA 02048
Phone (508) 261-7384
IL,1 Fax (508) 261-7424
Kevin McNatt, Chairman; Nancy Wall, Vice -Chairman; Lorilee Fish, Secretary;
Charles Boehm; Rosemarie Sirois
Non -Profit Gift Fund Committee Meeting Minutes
February 13, 2017
Members Present: Kevin McNatt, Chairman; Nancy Wall, Vice -Chairman; Lorilee Fish, Secretary;
Charles Boehm, Rosemarie Sirois
1. Open Meeting 6:05pm
2. Election of officers:
■ Motion made by Lorilee Fish to nominate Kevin McNatt for Chairman, 2nd by Chuck Boehm, all
in favor.
• Motion made by Lorilee Fish to nominate Nancy Wall for Vice -Chairman, 2nd by Chuck Boehm,
all in favor.
• Motion made by Nancy Wall to nominate Lorilee Fish for Secretary, 2nd by Chuck Boehm, all in
favor.
3. Motion made by Chuck Boehm to accept the May 11, 2016 minutes, 2nd by Nancy Wall, four in
favor, one absent.
4. Update and Discussion Grants:
• The $1,350 allotted to the Secretary of the NPGF to purchase a computer and ink has a balance of
$177.05
• The Mansfield Citizen Scholarship foundation has finished their grant of $1,000 to purchase a
computer.
• Natural Resources Trust has finished their grant for $4,000 for expenses in printing "The Old
Town'.
• All remaining grant recipients will be reminded to contact us with the status of their grants to finish
them within the 9 months or to ask for an extension of their project.
• No comments received from the Board members.
• Discussion of changes to the Criteria and information sent/given to grant writes for requests:
• Criteria:
Criteria for the Distribution of Town of Mansfield Non -Profit Gift Funds
1. With the exception of the Town of Mansfield Departments, Committees and Boards grantees must be
organized and operated exclusively for charitable purposes, qualifying under the Internal Revenue Code 501
(c)(3). The organization must currently be in compliance with all state and federal regulations.
The Town shall give weighted preference to the following organizations:
*Departments, committees and boards of the Town of Mansfield
*Not-for-profit organizations exclusively serving Mansfield residents shall receive a higher weighted
vote or consideration. 0
*Charitable organizations that are locally based in the Town of Mansfield who award funds greater than
70% of their total charitable budget to Mansfield based organizations will receive the next highest
weighted vote or consideration.
2. Awards will be limited to organizations geographically located within the Town of Mansfield
3. Grantee organization must be self-supporting and grants will not be awarded to cover routine operating
expenses. The purpose of the grants is to provide for special one- time projects not otherwise affordable by the
organization.
4. Grants will not be awarded to religious organizations except for non -religious purposes benefiting the general
public or the citizens of Mansfield.
5. The majority of the grantee's board membership must be comprised of Mansfield residents and the volunteer
board must reasonably represent the Town of Mansfield or the area served. The board must have primary
authority for the organization's policy and fiscal control.
6. There must be a specific period of time, 12 months, during which the grant funds will be expended. Funds not
spent during this period of time must be returned, although the applicant can apply for an extension, which will be
considered by the screening committee. Upon completion of the project, the grantee must furnish a report
detailing actual expenditures and the results achieved.
7. Matching grants are encouraged.
8. Applications for grants that are not dispersed for lack of funding may be resubmitted.
9. Grants are awarded by a majority vote of the Board of Selectmen upon a favorable recommendation from a
screening committee of residents who will review all requests and provide the Board of Selectmen with a
prioritized list of potential grantees who meet the policies and criteria of the program.
Grant winning organizations shall recognize in their publications, materials and advertisements, the
funding that was provided by the Town of Mansfield through its Non -Profit Gift Fund account.
Instructions
1. Please answer all questions as completely as you can. If you are unable to provide the requested
information, please indicate this and make appropriate comment.
2. All information submitted with this application will be considered privileged and confidential, until an
award is granted. At that time, all information is considered public information in accordance with state
statute.
3. Items 7,-9, 12 and 13. Check either YES or NO. Add details when indicated.
4. Item 10. The purpose of this space is to provide the screening committee with an understanding of the
essential purpose of your application. A brief description of the specific use of the grant requested is essential
here. Your project may be more completely described in an attachment.
5. Item 11. Remember that we expect to receive a financial statement showing the actual use of the grant
funds before the end of this period, and that any funds not expended must be returned. If you cannot meet the
deadline, you must ap request an extension in writing.
6. Item 17. If there is anything else you want us to know in connection with your application, please provide
this information. Brevity is a plus when the Board members review your application together with many
others. The committee members are, for the most part, aware of the general purposes of your organization.
7. Data Sheet. Figures should be for the most recent year available. Use your best estimates if actual
figures are not available.
8. Send your completed application to:
NPGF Committee A4--anSfield- Beard of Seleetta
Mansfield Town Clerk
6 Park Row
Mansfield, MA 02048
5. Motion made by Chuck Boehm to accept the above changes, 2nd by Rose. All in favor.
Motion made by Chuck Boehm to adjourn the meeting, 2nd by Nancy Wall. All in favor.
Meeting ad' urned at 7:03pm.`1
F I I ' �� � Y e� • r �t� - z�(
Lorilee Fish, S tary Date Kevin McNatt, Chairman Date
Kevin McNatt, Chairman; Nancy Wall, Vice -Chairman; Lorilee Fish,
Charles Boehm; Rosemarie Sirois _
D:\NPGF\2017Vvfinutes-2-13-17.doe