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HomeMy WebLinkAboutBOS MINUTES 04/05/2017Minutes of Board of Selectmen Meeting April 5, 2017 7:00 p.m. _jVC-1 Present: Jess Aptowitz, Chairman; Mr. DelVecchio, Vice -Chairman; Michael Mr. Trowbridge, Clerk; Mr. Dentino�F and Mr. Schoonveld X011 hip `� 1. Call To Order Board of Selectmen Meeting — Pledge Of Allegiance Chairman Aptowitz called the meeting to order at 7:00 p.m. The Chairman reminded everyone that the'meetmg i is being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which there was no response. 2. Keep Mansfield Beautiful Committee Update Ms. Wall thanked committee for the invitation to present at the Board of Selectmen Meeting tonight. She introduced the committee and stated that the committee has very loyal members and the committee members have many creative ideas. Keep Mansfield Beautiful Committee (KMBC) has good working relationships with local businesses and residents and thanks everyone for their support. She also thanked the DPW for their support. Mr. Rhein presented a PowerPoint presentation about the KMBC. The three main areas of focus are litter prevention and clean up, waste reduction and recycling and beautification and community greening. The next annual cleanup is April 29`" and each year they have hundreds of volunteers. This year they are want to have all the trash from the cleanup placed in one spot to create more awareness and have an impact. The committee is looking to place temporary signs in trouble areas that have lots of litter. The KMBC is also hoping to work with the Town of Mansfield and install fencing or add a wall of art murals outside the Mansfield Green Recycling Park. The bushes planted have not grown and do not disguise the area enough. Recycling has increased at the schools, and eighteen new outdoor recycling bins have arrived through a grant from Coca-Cola. The KMBC would also like to see the street sweepers used more throughout town. The committee stated they are always looking for volunteers, and interested residents should reach out through Facebook, email or donations can be made through the committee's website. Chairman Aptowitz thanked the committee for their great work that they do. Mr. DelVecchio stated that trash on South Common is a great vision, but asked if this could cause damage. Mr. Rhein answered transportation is the biggest issue, but does not think it will do damage if there for one day, and majority of the trash is in yellow trash bags. Mr. Trowbridge thought these were great ideas, but stated there is a limited budget. He also commented that he preferred the first sign shown in the presentation. He also noted it should match all the fonts for other signage, and asked how long the signs would be up. Mr. Rhein answered that they would be in one area for about two weeks, commenting that long term signs are ineffective and fade into the landscape. The signs could then be moved to another troublesome area. Mr. Trowbridge stated that the street sweeping is an issue of not having enough man power to do it. Mr. Rhein joked that he would be willing to drive the truck. Mr. Schoonveld thanked the committee for coming. He asked Mr. Rhein what he would like to see the Board do tonight in regards to signs, fence and street sweeping. Mr. Rhein answered that he just wanted to make sure there isn't a problem putting signs up and can come back before the Board when the final design is ready. Mr. Rhein asked if they supported the idea of the fence noting that the fence the cost is the issue. The committee got three quotes: $10,000, $13,000 and $26,000 for a heavy vinyl fence, the prices included installation. Mr. Rhein asked if there was any money in the DPW complex project for it, but also stated they could do some fundraising for it. Mr. Trowbridge stated they could add the green plastic slats to the current fence. Ms. Wall suggested having it be a mural of art, to which Mr. Trowbridge thought it would be dangerous to have too many distractions at that busy intersection. Mr. Dentino stated that Eagle Scouts may be of help for cemeteries. Mr. Rhein stated the committee always has ideas for anyone looking for community service or a project. Chairman Aptowitz stated that in front of Mansfield Recycling on Route 106 would be a good place to make the big pile of trash. Mr. Schoonveld asked how many bags of trash are there in total. Mr. Rhein answered three to four hundred. Chairman Aptowiz along with the committee has no objections with the ideas presented, but the funding for the fence is the problem. r He then thanked you for your coordination efforts and wished there was not a need for this cleanup throughout Town. Mr. Rhein commented that overall the litter is decreasing and more communities are getting involved with cleanups. Chairman Aptowitz commented that when he participated little liquor nip bottles were what he found the most of. Mr. Rhein stated that they are working to add those type bottles to the Massachusetts State Bottle Bill. Mr. Rhein commented that it would be great to get a few tickets issued to those littering to see if that will decrease the amount of littering because people do not think they will ever get caught doing it. 3. Consideration for Common Victualler License for Juice on Main The owners of Juice on Main came before the board, Ms. Laurie Delang and Mr. John Coppelino. Chairman Aptowitz stated that they had recently opened a store. He stated that he liked to see new businesses in town and asked if they got a Common Victualler License from Board of Health. Mr. Delang answered they had, but paperwork was missed for the Common Victualler license from the Board of Selectmen side. The board had no questions or objections. Motion: To approve the Common Victualler License for Juice on Main located at 240 Main Street. (Trowbridge/DelVecchio) Passes 5:0 4. County Street River concerns on the Mansfield/Foxboro Town Line Mr. Joseph Britt resident at 12 County Street, Mansfield came before the board to discuss the trash near his home on the Mansfield/Foxboro line along the Rumford River. He provided pictures for each member of the Board. He stated that there have been big items like televisions, and washing machines. He asked what permanent solutions could be done to prevent individuals from being able to dump trash. He stated that it can be dangerous to walk in the marshy wet area when water levels are high. Chairman Aptowitz agreed that it is hard in these wooded areas and it is difficult for the police department to allocate resources for trash, but not to say this issue is not important either. Mr. Trowbridge stated that this may be an area to get litter busters. Chief Sellon stated the Police Department can target the heaviest areas and can put up a deer camera in those areas to see if they can get a plate. Chief Sellon also stated he will coordinate with KMBC to identify those heavy littered areas and target them. Mr. Schoonveld suggested revisiting the areas after the annual cleanup and if there is more trash the committee will know it is a problem area. He also stated that deer cams sound like a good idea. Mr. Dentino spoke with Mr. Britt previously on the phone and stated that the water is high now and hard to cleanup and he suggested going to the DPW. Mr. Schoonveld asked if there are higher fines for littering on wetland areas. Mr. Trowbridge answered that it is not according to our bylaws, but the Department of Environmental Protection could be brought in. S. Airport Commission Mass DOT/AD grant approvals for Taxi/Runway Lights and HVAC Replacement in Maintenance Building Chairman Aptowitz noted that these were signed by the Chairman of the Airport Commission and just need the BOS approval. There were no questions or concerns from any member of the Board. Motion: To approve the two grants from Mass DOT/AD that have been signed by the Airport Commission and authorize the Chairman of the Board of Selectmen to sign the grant documents. (Trowbridge/DelVecchio) Passes 5:0 6. Continued discussion and Budget Update from the Town Manager Mr. Stanbrook presented a one page summary which is based on the Budget Subcommittee meeting and shows how to get a balanced budget based on the committee's recommendation. Mr. Schoonveld asked for clarification on an item that changed. Mr. Stanbrook answered that he wanted to fill a bookkeeper in the finance office, but instead is upgrading the current position he has in his office. Mr. Stanbrook also stated he added the ESL position in the school and is proposing that the remaining $50,000 towards an EMS coordinator position. Mr. Schoonveld stated that this is a sacrifice for Mr. Stanbrook to give up the 3rd person in his department so an EMS coordinator could be added, but is pleased with that decision. Chairman Aptowitz stated we may see the state numbers on April 10th for the budget. Mr. DelVecchio asked Mr. Stanbrook if the change of having an upgraded position instead of an extra person if he sees that as helping the department. Mr. Stanbrook answered that he thinks he can accomplish the goals of his department. Mr. Schoonveld asked about CIP completed projects. Mr. Stanbrook commented that 24 out of 79 have been completed. Mr. Trowbridge commented that some are due to not having bids for the projects and Mr. Schoonveld asked if adding a DPW staff could come from funding from the projects, by charging a 2% administrative charge versus paying for the position out of the operating budget. Mr. Trowbridge stated it should be brought up at Capital Improvement can discuss it and then the Finance Committee can discuss it. 7. Continued discussion and Update Of Public Safety/DPW Complex Costs Mr. Stanbrook commented that there is a monthly update in the packet provided by Mr. Ahern. Mr. Dentino asked who is on budget committee. Mr. Schoonveld answered that he and Mr. Trowbridge are on that committee. Mr. Dentino asked where the committee stood on revenue projections. Mr. Schoonveld answered that the committee took a look at it at high level and voted unanimously on scenario three and conservatively added $100,000 of new growth and $100,000 in receipts. 8. Discussion of Town Meeting Warrant Articles Chairman Aptowitz stated that the Board usually takes a position on financials. The citizens petitions the Board would not take a position and the Board would support the school committee. Mr. Trowbridge stated that if there is a citizen's petition that could have a negative effect then it should be discussed by the Board. Mr. Stanbrook went through list of articles and summarized each article, and the Board discussed some of the articles. The Board voted in support of the following articles: Motion: To support Article 11 of Annual Town Warrant. (DelVecchio/Schoonveld) Passes 5:0 Motion: To support Article 12 of Annual Town Warrant. (DelVecchio/Schoonveld) Passes 5:0 Motion: To support Article 14 of Annual Town Warrant. (Schoonveld/Trowbridge) Passes 5:0 Motion: To support Article 15 of the Annual Town Warrant. (Schoonveld/Trowbridge) Passes 5:0 Motion: To support Article 16 of the Annual Town Warrant. (DelVecchio/Trowbridge) Passes 5:0 Motion: To support Article 17 of the Annual Town Warrant. (DelVecchio/Trowbridge) Passes 5:0 Chairman Aptowitz asked Ms. Champagne to create a worksheet of each vote the Board took and have that ready for Town Meeting. Motion: To support Article 18 of the Annual Town Warrant. (Trowbridge/DelVecchio) Passes 5:0 Motion: To support Article 19 of the Annual Town Warrant. (Trowbridge/DelVecchio) Passes 5:0 Motion: To support Article 25 of the Annual Town Warrant. (De lVecchio/Trowbridge) Passes 5:0 Motion: To support Article 26 of the Annual Town Warrant. (Schoonveld/Trowbridge) Passes 5:0 Motion: To support of Article 27 of the Annual Town Warrant. (Trowbridge/DelVecchio) Passes 5:0 9. Discussion of the Town Manager Search and Review Collins Center Proposal Chairman Aptowitz reached out to the Collins Center and Mr. Kobayashi provided a proposal. The Board needs to decide if this is the route they are going to proceed with. The cost is a flat fee of $14,000 and then printing costs or any minor expenses. Mr. Schoonveld commented that the job description was amazing and well written. Mr. Trowbridge stated he believed we should move forward, but not move forward until the funding is found. Mr. Stanbrook stated he can be tasked with looking for $20,000 funding for the Collins Center and noted that the Finance Committee Reserve Fund has money that may support the payment. Motion: To approve the Collins Center doing the search funding. (Trowbridge/Schoonveld) Passes 5:0 per proposal and subject to Mr. Stanbrook finding the Chairman Aptowitz asked how many employees and residents have applied to be on the search committee. Ms. Champagne answered that there are twelve residents and eight employees. Chairman Aptowitz stated that Mr. Feely will be representing the Finance Committee and also shared that Mr. Stanbrook will not be a candidate for the permanent Town Manager position. Chairman Aptowitz also stated that he would like to see Mr. Stanbrook on the search committee. Chairman Aptowitz asked Ms. Champagne to follow up and make sure all applications have been sent to the Selectmen's office and next Wednesday, April 12th the Board will discuss who to have on the search committee from the resident and employee applications. Chairman Aptowitz then asked what the adequate stipend amount should be for Mr. Stanbrook while he is acting Town Manager. Mr. Dentino said that extra help is needed for the Finance department. Chairman Aptowitz agreed, but that is a separate issue. Mr. DelVecchio asked what the past practice has been and Chairman Aptowitz stated he believed Mr. Riccio received $500 per week as acting Town Manager. Mr. Stanbrook stated he was unsure and would need to research. 10. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a. Approval Of Board Of Selectmen Minutes For: Meeting of March 27, 2017 Meeting of March 29, 2017 b. Vote To Approve Warrants: Town Vendor Warrant No. 17040T in the amount of $291,571.71 Electric Department Vendor Warrant No. 17040E in the amount of $10,082.12 c. Events and Signage: • Consideration of Banner application from Mansfield Pop Warner for Monster Dash 5K fundraiser road race • Consideration of Banner application for Jamie Fund 5K d. Permits and License • Consideration of Commercial Parking Facility Renewal Application for 888 South Main Street • Consideration of a Water Installers License for P.J. Hayes, Inc. • Consideration for Karen Blair as Constable • Consideration of Hackney Driver Licenses For: • Osama Ghaly • Wayne McKee • Roger Avery • Issa Jichi Motion: To approve the consent agenda removing constable application. (Trowbridge/DelVecchio) Passes 5:0 11. Consideration And Approval Of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 17040PT in the amount of $372,504.49. Motion: To approve Town Payroll/Town Medicaid Payroll 1704OPT in the amount of $372,504.49. (Trowbridge/DelVecchio) Passes 5:0 • Town Deductions Vendor Payroll 17040TV in the amount of $121,312.54. Motion: To approve Town Deductions Vendor Payroll 17040TV in the amount of $121,312.54. (Trowbridge/DelVecchio) Passes 5:0 • School Payroll/School Medicaid Payroll 1704OPS in the amount of $1,620,657.86. Motion: To approve School Payroll/School Medicaid Payroll 1704OPS in the amount of $1,620,657.86. (Trowbridge/DelVecchio) Passes 4:0:1 (Trowbridge Abstain) • School Deductions Vendor Payroll 17040SV in the amount of $554,241.93. Motion: To approve School Deductions Vendor Payroll 17040SV in the amount of $554,241.93. (Trowbridge/DelVecchio) Passes 5:0 Mr. Dentino asked about warrants, commenting that the Board votes on them without discussing them. He noted the DPW is submitting warrants for large sums and it is unclear who has submitting them. Mr. Stanbrook stated he can provide a report to go with the weekly warrants for review. Mr. Dentino agreed that the details would be helpful. 12. Correspondence • DOT South Coast Rail Project • Letter from Deutsch Williams to Mansfield Zoning Board of Appeals in regards to Wayside Estates LLC • Howard Fiske's Resignation Letter from Airport Commission • Verizon Fios TV Rate Increase Notifications for Sports Pass, Spanish Language and HBO Mr. Trowbridge read a summary of each correspondence and noted with regret that the Board accepts Mr. Fiske's resignation. Chairman Aptowitz commented that the Board needs to do something for him for all his work for the town. Motion: To have a proclamation drawn up and a plaque for Mr. Fiske. (Trowbridge/Schoonveld) Passes 5:0 13. Town Manager's Report Mr. Stanbrook thanked everyone who had called to wish him well in his new position. He commented that he is writing motions and sending to counsel for approval. Chairman Aptowitz asked to set up Pre -Town Meeting and add the item of Route 106 paving on the Easton/Mansfield line for next week, noting that the road has to get paved. Mr. Trowbridge commented that the summer is the best time of year for paving. Mr. DelVecchio agreed and Chairman Aptowitz stated that a commitment is needed from the Town of Easton. 14. BOS Questions and Comments Mr. DelVecchio discussed hat Shaun Burke may be of help to the IDC to help them see how zoning has changed and what the potential of the industrial park could have. He also wanted to recognize all the seniors who are receiving their acceptances to college this time of year. Mr. Trowbridge had no comments. Mr. Schoonveld commented on health insurance effecting school budgets in the Town of Attleboro and his concerns for next year health insurance increases. Mr. Stanbook commented that he is attending the collaborative health insurance meeting next week, and Mr. Schoonveld asked for the meeting time so that he can attend based on availability. The committee also discussed making Mr. Stanbrook the official representative for that meeting. MoVon: To approve Mr. Stanbrook as the town's representative at the health insurance collaborative. (Trowbridge/Schoonveld) Passes 5:0 Mr. Dentino asked what is the town's liability fund and Mr. Stanbrook answered $90,000,000 in post employee benefits. Mr. Schoonveld asked to have the town website and the calendar synced together. Chairman Aptowitz stated he will ask the Town Clerk. Mr. Schoonveld also wanted to mention Emma Hanson a lifelong Mansfield resident passed away at the age of 100. Mr. Dentino brought up the discussion about Habitats for Humanity and stated he is unsure where this item stands. Mr. Stanbrook stated that he would reach out to the local representative from the Habitat for Humanity organization. Chairman Aptowitz commented that there has not been a formal presentation of the budget. Chairman Aptowitz also commented that on Friday morning there is an Xfinity Subcommittee meeting. 15. Any Items Not Anticipated By The Chairman 48 Hours Prior To This Meeting Mr. Trowbridge stated there is a request for minutes from the March 10, 2017 Board of Selectmen meeting. Motion: To approve Board of Selectmen Meeting of March 10, 2017. (DelVecchio/Trowbridge) Passes 5:0 16. Enter into Executive Session Motion: To enter into Executive Session Under Exception No. 3, M.G.L. Chapter 30A, Section 21- Consideration of entering into executive session to discuss strategy with respect to and in preparation for collective bargaining with the Mansfield Police Association, local 295 Massachusetts Coalition of Police and Superior Officers Association. Local 460 Massachusetts Coalition of Police because an open discussion may have a detrimental effect on the bargaining position of the Board of Selectmen, and not to return to Open Session and also approval of executive session minutes for March 15, 2017. (Trowbridge/DelVecchio) Roll call vote: Mr. Schoonveld-Yes Mr. Dentino-Aye Mr. DelVecchio-Yes Mr. Trowbridge -Yes Chairman Aptowitz-Yes Passes 5:0 Adjourn to executive session at 9:43PM Signat -W Minutes prepared by: Carrie Champagne /lozC' - i2,zG(-) Date