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HomeMy WebLinkAboutRecreation Comm 02/13/2017Recreation Commission Meeting Minutes PAFCEfVED February 13, 2017 Ti.Ilwq C:!_InRKS, OFFICE Attendees Present: Mitch Bregnard, Chairman; Linda MA'tl MAR 21 A 11: 51 Mike Weber, and Ed Westhaver; s a 4 Sherri Gurnon; Parks & Recreation Dire�tu ieAy, Pj j yl 5 Mary Sellner; Assistant to the Director 1. The meeting was called to order at 6:00 PM. 2. Minutes of the Recreation Commission Meeting from January 9, 2017. Motion: By Mike Weber to approve the Recreation Commission Meeting Minutes from January 9, 2017 as written. Seconded by Ed Westhaver. Motion passes, 4-0. 3. Visitors: 6:05pm, Ben Newcomb, came to discuss his Eagle Scout Project. He would like to repair and replace the Memorial Park Tennis Court Backboard. He will take it down, paint it and add another 8 x 20 ft. section, and then raise it again. Sherri told him that he would need to go to the Building Department to get a permit. Ben stated that he has to have the project approved by his council, but wanted to get the approval of the Recreation Commission before seeking the council approval. Once he receives that, he will need a signature from Sherri and start fundraising for the project and then proceeding with the wall repair and replacement. Motion: By Ed Westhaver to approve the Memorial Park Tennis Court Backboard As recommended by Ben Newcomb. Seconded by Mike Weber. Motion passes, 4-0. 6:10pm, Larry Silver of MYS brought in some suggestions for facility projects and improvements. On the list was: lights for the fields, adding a new field, adding speed bumps in the parking lot, working on drainage issues, using area near kick wall for parking and storage, adding a scoreboard, adding additional parking, and revamping the concession stand. Larry was looking for the Recreation Commission's thoughts on how to prioritize the items. Mitch stated that he feels addressing the drainage issues is at the top for him and putting in another field. Sherri told Mr. Silver that he should meet with Mark Cook regarding adding a new field and that Mr. Cook could be invited to the next meeting to address this issue. She also stated that he can get in touch with Jay Beckett and Mark Cook regarding the drainage issues. Mr. Silver wanted to be put on the next agenda as he wants to start working on these projects immediately. Mitch reminded Larry that all the projects done at the Plymouth Turf and Grass fields must be run through the Recreation Commission as the fields belong to the town. 6:20pm, Rebecca Foster came to address the commission to add a 2-3year old weekly soccer group. She felt charging them $35 per child and limit it to 24 children. They would divide the children into 4 groups and end with a scrimmage. She would use volunteer coaches and wants to use Plymouth Street grass fields at 10-10:40am on Sundays starting at the end of April to the end of June. Sherri suggested that registration come from the Parks and Recreation office, but she requested that Rebecca be the Program Director. Larry Silver offered the use of the MYS equipment. Sherri suggested Rebecca come in with dates and a plan and she would get the program on our website. Facility Requests: The Commission discuss facility reservation requests and permitting as follows: - Leo Lake has requested use of Memorial Park Softball Field 4/1-7/31, M -F, 5:30- 8pm; Saturday/Sunday, 8am-8pm. - Mitch Bregnard of MUASC, has requested use of the Plymouth Street Turf & Grass Field, Sunday mornings, 3/26-6/19, 8am-12:00pm. - Mansfield Youth Soccer, Desmond Doyle, Plymouth Street: 3/25-6/25, Saturdays- 7a -dusk; Sundays- 12:00p -dusk; Monday -Friday -3:30 -dusk Summer Camps- Turf & Front Grass: 6/26-6/30, 7/17-7/21, 7/24-7/28, 8/07-8/11, 8a -5p 8/14-8/18- 8:00a -1:00p Summer Pick -Up- Turf & Front Grass: Wednesdays, 7/5-8/16- 4p -dusk Sherri mentioned that MYS wants to take the 12-2pm slot that has been set aside for Park and Recreation for rental opportunities. Mitch stated that we need to keep that time slot open for Park and Recreation use and that MYS can use the fields 2p -dusk as agreed upon in previous year. Motion: By Mike Weber to retain the 12-2pm time slot on Sundays for rental opportunities. Seconded by Ed Westhaver. Motion passes, 4-0. - Mansfield Youth Lacrosse, Bob Coia, Hutchason Field: 3/13-6/2, Monday -Friday (practice schedule)- 5:30-730pm 4/2-6/4, Sundays (games)- 10a -6p - Mansfield Youth Flag Football, Peter Bolduc, Memorial Park Practice Field: Saturdays- 9/9-11/12- 7a -4p - Cub Scout Blue & Gold Ceremony, Antonio Wendland, Memorial Park Playgr6und: 05/13- 2-6:30p - Garden Club of Mansfield, Vicki Harchik, Town Hall Parking Lot Plant sale, 05/20- 5a -2p - Self Help, Inc., Carol Carver, Memorial Park Playground Lunch Time Stories, 04/18- 1 1:00a -1:00p; 08/22- 1230-2:30p, requests fee waiver - Motion: By Ed Westhaver to do a blanket motion to approve the permits stated above as requested and amended. Seconded by Mike Weber. Motion passes, 4-0. - Tom Herrington has requested use of Memorial Park Practice Field for Ace Archers sponsored tournaments, May 7 and June 4, 8:00am-4:00pm, Archer's Cup 6/16-6/18, 8:00am07:00pm, Sunday practice schedule, April 23 -August 13, 8:00am-12:00pm. Sherri mentioned that a vote on this request as the fees will be going up for this event with the new fee schedule voted on at January 9, 2017 meeting. - Motion: By Ed Westhaver to approve Tom Herrington's request, charging a $1,350 fee. Seconded by Mike Weber. Motion passes, 4-0. MMS/sg;02/14.doc:5:reccom f: rec: msword 2 4. Old Business: - Open Space and Recreation Plan workshops being scheduled and Recreation members are requested to attend. 5. New Business: - Sherri had spoken to the Garden Club and they suggested trying a Fall Community Yard Sale as a fundraiser. The Garden Club has one. The Parks and Recreation would rent a 10 x 12 space for a fee. It would be strictly be for residents who want to get rid of items. Ed asked if it would be like a craft fair, and Sherri responded that it would not be open to crafters or vendors. Sherri said that the library was looking for volunteer readers for their "One Book, One Community". Linda McCabe said she would like to be a part of it. A discussion was held with the current members about electing a new Recreation Chairman and Clerk. Ed Westhaver asked Mitch if he wanted to stay on as Chairman to which Mitch responded he was to stay on. The Commission thought that Kevin Kemp would also want to stay on as Clerk. Motion: By Mike Weber to keep current leadership on the Recreation Commission. Seconded by Linda McCabe. Motion passes, 3-0-1. 6. Next Commission Meeting: Monday, March 20, 2017 6:00 PM. To be held at the Town Hall. 7. Motion: By Linda McCabe to adjourn. Seconded by Mike Weber. Motion passes, 4-0. The meeting was adjourned at 6:47 PM. Submitted, l 3a� Kevin Zemp A Date Recreation Comnfis4ion Clerk MMS/sg;02/14.doc:5:reccom f. rec: msword