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Home My WebLink AboutMBC 11/10/2016MUNICIPAL BUILDING COMMITTEE NOVEMBER 10, 2016 MEETING MINUTES n r r, E V F 0 ,f F - MEMBERS PRESENT: Chris Paquin, Chairman; Bob Barry, Vice Chairman ZO11 MAR 13 A i0: 50 Bryan Young, Member; Evan Epstein, Member; Maureen Doherty, Member ��n;,,:u,r Neal Boldrighini, Fire Chief; Mark Cook, Highway O(ieiatio�•ns; ` ABSENT: Lisa Barry, Secretary GUESTS PRESENT: Mike Ahern, OPM/Public Buildings; Joe Milani & Greg Joynt, Kaestle Boos Associates; The meeting opened at 7:07pm at the Mansfield Town Hall 1. Review and discussion of MBC member & OPM roles concerning the new Public Safety Complex. Change order administration and implementation of approval authority Chairman Paquin received an email from Deb Herbert, Town Manager's assistant, and wanted someone from MBC to write the description of the MBC for Town Report. Mr. Epstein has volunteered to do this. MBC Member roles: Maureen Doherty will be reviewing and keeping track of the budget going forward. Bill Ross, Town Manager, mentioned they will be having a groundbreaking ceremony on Saturday, November 19 for the new complex. Waiting for more information about this. The OPM Role: Occasionally there will be Change Orders on the project in an emergency, decisions will need to be made fairly quickly, the Committee will need a figure to use to give Mr. Ahem the authority to proceed with the work. General discussion regarding chain of command with Change Orders. Mr. Young recommends giving Mr. Ahern permission of up to $10,000.00 on a single instance and if it's an owner -driven change, he cannot approve it without the MBC's approval. Motion To give Mike Ahern authority for Change Orders of up to $10,000.00 per situation when it is a time -sensitive issue and it will prevent further activity from happening on the project and it is not for owner -driven changes. Owner -driven changes will be brought forth to the committee and will be discussed as needed (Paquin/Young) all in favor; unanimous; General discussion regarding chain of command, who authorizes what. MBC Meeting Minutes November 10, 2016 Motion To clarify that any owner -requested driven or otherwise changes be brought forth to the MBC by the OPM to be reviewed and approved on a case by case basis and also from department head, Mark Cook, Highway Operations; Neal Boldrighini, Fire Chief; or Ron Sellon, Police Chief(Paquin/Young) all in favor; unanimous. 2. Discussion of House Doctor Request for Qualifications received for the Public School Building Updates/Repairs, assignment to members for review Mr. Ahern has gone through them and has asked the MBC to review and score them, approximately 17 proposals. Mr. Young, Mr. Barry and Chairman Paquin are going to review them, Time frame is typically 30 days to review. Right now the most important thing is the material testings and there are two proposals. House Doctor RFQ's are due back to Mr. Ahern by November 17. Chairman Paquin is taking five to review and a testing packet. 3. Discussion of On Site Materials Testing RFQ for new Public Safety Complex 4. Discussion of proposed or anticipated upcoming projects requiring MBC involvement or oversight 911 Dispatch Center - Greg Joynt Met with the working group going through some important requirements and work through layouts and organizations and getting program established. Next meeting the Committee should have a draft update of the program floor plan and some summary recommendations. The field investigation is done for the building. Would probably recommend some additional test cuts of the roof and walls. Public Safety/DPW Building -Joe Milani Been dealing with the contractor trying to get the contract process. We have the permit documents in our office, waiting for the contractor to pick them up. Sent back the permit application with project's information to contractor. Both building permits need to be done at the same time. Chairman Paquin: There is a pre -construction meeting next Thursday at 8am. Calendar invite went out to everyone on Committee. General discussion regarding letter Mr. Ahern received regarding codes/construction of 911 dispatch center. There is limited funding for this and the issue will have to be addressed. Chairman Paquin would like a second structural engineer's read on it. If the RECC doesn't pick Mansfield as the regional center it can still be used as a call center for Mansfield. 5. Review and approval of invoices to date for the Municipal Complex projects MBC Meeting Minutes November 10, 2016 Mr. Ahern has gone through them and approved them. Mr. Ahern is reviewing multiple G. Lopes invoices/credits with committee. Motion To approve invoices totaling $100,775.12 includes, Alegra Printing, G. Lopes, Lorusso Corp, Project Dog ($275), Surveying and Mapping Consultants, The Sun Chronicle and UTS Testing not including KBA invoice. (Paquin/Bany) all in favor; unanimous Hold off on KBA invoice. 6. Review and approval of previous Meeting Minutes Deferred to next meeting. Mr. Ahern provided an update on the following: Water Dept. is working on site. They will be done within a couple weeks. They have been active on site for a few weeks. Tentatively scheduled next MBC meeting for December 1 at 7pm. Motion To adjourn at 9:1Opm (Paquin/Epstein) unanimous; approved Copies of approved invoices can be found in the MBC meeting room file cabinet. Respectfully submitted, Chris Paquin —� Signature o air MBC Meeting Minutes November 10, 2016 3� '-'7 Date of Acceptance