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Home My WebLink AboutKMB 05/12/2016SEEV AMEPICA YEAUIIF UI AFFILIATE "Empowering residents, businesses, and government to make Mansfield a greener, cleaner place to live, work, and play" Meeting Minutes for May 12, 2016 7:00'pm'Town Hall, 3`d floor rm!CL7IVF-t I#c Cl_El?,fJrr 2011 FED 23 A 9* 39 Attendees: Nancy Wall, Pat Colbert, Martha O'Connell, Mike McCarthy, Jason Dodd, Jeff Ward, Dan Guglielmi, and Erik Bednarek. Absent: Neil Rhein KEEP MANSFIELD BEAUTIFUL Welcome & Call to Order: 7:00 (Nancy) Motion to accept minutes from previous meeting • Minutes were accepted. Treasurer's report 7:10 (Mike) • $12,471.36 in the account. • $457.00 for 6 new pole barrels. • Currently, we raised more funds this year than last year; however, it is still on the low end in terms of years past. • For the Cleanup, we cleared about $3,000, with $1700 in expenses. • We received a $250.00 gift card to Home Depot from Toyota. Clean-up 7:15 Wrap-up- Good job everyone! Bags from Otis Street fields were not picked up. Neil suggested ways to improve the Cleanup for next year. He would like each Precinct leader to do the following: • A report stating what routes were assigned. • Names of the people that did not show up. • Follow upon all sites assigned to make sure they were actually done. • The amount of trash and recycling bags used. • Guarantee we ask each person if they want to work alone or with a larger group before assigning locations. Because there are sometimes conflicts with cleaning up on Saturday, an idea for next year is to offer a two day cleanup on both Saturday and Sunday. Jason reported that his area is difficult because he has many no-shows and young children. We might need to re -think how to handle Precinct 6 for next year. Erik reported there was a problem with his T-shirt order since he ordered one for himself and his son online, but did not receive one from his Precinct leader. Pat stated there was an issue with the cutting and pasting done to produce the Precinct Captain's Excel spreadsheets. This will be double checked next year before sending out to the Precinct Captains. What to do with grabbers, gloves, extra bags. • Each Precinct leader will keep the grabbers for next year. • Please return un -used recycle bags to Nancy so she can return to Unity Center. • Keep any extra trash bags for Litter Busters, etc. Existing Projects (7:45) Everyone Pole barrels - Nancy • 6 new barrels have been ordered. Flower barrels - Nancy, Pat • We want to replace the oak flower barrels with the plastic barrels. Pat and Nancy saw nice plastic barrels at Home Depot for $20.00. They are the same ones Nancy purchased last year for the smaller side walk areas. They are slightly smaller, but look nice and easier to manage. • Pat has approached Patrick Lyons to buy back the oak barrels for 20.00 each. As of this writing, Patrick Lyons had responded they are not interested in purchasing back the barrels. • Patrick Lyons reported the dark pink wave petunias will be available for planting either the first or second week in June. The weather has delayed some of the flower growth. Pat will check with Patrick Lyons in a couple of weeks to finalize the date. • Nancy wants to check out the oak barrels at the DPW site on Fruit Street to see how the oak barrels would handle having no soil. On Thursday, May 19th at 7:00 we are meeting at the site to look at the barrels and to decide what we want to do moving forward. All are welcome to attend. Adopt -s -Spot - Martha • The QMS sign looks beautiful and the QMS students will be maintaining the area. • At the time of the meeting, QMS reported that they did not want a trash barrel because of the associated maintenance (emptying it, etc.). However, as of this writing, it looks like this decision might be changed and we will be able to have a barrel painted. Martha is following up on this. • The garden at the QMS bike rack will not be a Memorial Garden, but a Peace Garden. The area is currently dug up and the students will be planting shortly. Martha has been collecting plants for the students. Martha would like the area mulched after the planting. She will ask Flint Farm to provide mulch at a reduced cost. • There is no news about the J/J sign. The pear tree went to Fultons Pond and it looks great. • The Beauty Queen's site needs weeding. Martha will be sending out a generic email to all the Adopt -a -Sport participants requesting their spots be cleaned up and ready for spring plantings. Painted barrels - Pat • Pat will be picking up the barrel from the Adult Center next week. She will send along pictures. Litter Busters - Jeff • June 25th is the next Litter Busters outing. • As we approach the date, we will determine the area to be cleaned up. Depending on the amount of people, we could clean multiple areas. • Jeff will advertise the event as "An hour of your time'. We all lilted this slogan and hoping it will attract participation since we are not asking for a huge commitment. • A woman named Rachel, contacted Nancy and was very interested in starting a litter busters program for kids. She was in Jason's precinct and he talked with her about this. She was enthusiastic about helping out. We are hoping she will participate in the cleanup on June 25th and we can discuss her ideas at that time. Off ramps & Adopt a Highway - Neil • The on/off ramps have been cleaned up. Family Fun Night - Pat Family Fun Night is Tuesday, July 120, rain or shine. We discussed various painted barrel ideas. Pat originally thought of a "flower power" barrel with bright colored flowers painted all over it and the slogan "We have the power to Keep Mansfield Beautiful". People would sign their name like last year. The other idea was having people place their thumb print on the barrel and have a slogan like "Thumbs up to Keep Mansfield Beautiful". Pat will follow up with Kristi to see what she recommends. We will sell/provide the remaining Cleanup T-shirts. We will have a ring toss game - toss the ring on a recycled bottle game. 106 embankment flowers and maintenance The 106 embankment needs weeding and replacement flowers. Since this is Guerrini's Adopt -a -Spot, Martha was going to follow up via an email. New Programs Inventory of unnecessary signs • This was not discussed. Route 140 Trees - Erik • Erik has been working on the "Complete Streets" proposal. This is part of an initiative that trees are proven to slow down traffic. • Erik has looked at all the maintenance aspects. It is extremely important how it is laid out. This will be done in a phased approach because the area is large. His design has flowering trees at the intersection and shade trees for the other areas. It is crucial that this plan includes the right type of trees that are durable and hardy. Erik stated that crab trees are an excellent fit. He also included other types of trees in his proposal. • Erik said this will be a tough sell because of maintenance and liability issues (hitting trees, etc.), but with perseverance, he is very confident that it will be approved. • Erik estimates this is an 18 month project. • Erik will be submitting his proposal to district 5, Taunton. • The South Eastern Planning and Economic Development District (SRPEDD) is meeting on Tuesday, May 24th from 4:00 - 7:00 at Mansfield's Library. Erik plans to attend the meeting to listen to what they are planning to do and to present his proposal. For more information, see SRPEDD.org. Administration Non -Profit Gift Fund grant for banners, tent and brochure - Nancy, Pat Nancy reported that we got all the grant money we requested! It is waiting on final approval from the Selectmen. e -newsletter and Constant Contact - Neil • No news to report. Update on: School Recycling - Neil • No news to report. Keep Mass Beautiful Neil 0 No news to report. Highway cleaning • No news to report. To -Do List (8:25) - end Next meeting date: June 9, 2016 Meeting Adjourned at 9:25 Minutes approved on: Secretary signature: