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Meeting Agenda for
Feb 25, 2016
7:00 pm, Town Hall, 3`d floor
Attendees: Nancy Wall, Pat Colbert, Mike McCarthy, Jason Dodd, Jeff Ward, Martha O'Connell, Dan
Gugliehni, and Erik Bednarek.
Absent: Neil Rhein
KEEP MANSFIELD BEAUTIFUL
Welcome & Call to Order: 7:00 (Nancy)
Introduction new member- Erik Bednarek
• Erik introduced himself and told us about himself.
• We are all happy and excited to work with him.
Motion to accept minutes from previous meeting
• Meeting minutes approved.
Treasurer's report 7:10 (Mike)
• $9,905.63 in account. Includes $150.00 annual fee.
• Received $800.00 for Cleanup.
• Usually receive $1000.00 from Mansfield Bank.
• 3 '/2 weeks ahead of schedule in terms of money raised for Cleanup.
Task List for Clean-up 7:15 (Nancy)
See attached Excel Spreadsheet for updates.
Additions to the Spreadsheet include the following:
• Jeff will check with Brian on the company we used last year and pricing.
• Jeff will order the tee shirts.
• Martha will distribute the posters.
• Pat and Neil will assign locations to the community groups.
• Pat and Mike will handle distributing the supplies.
• Erik to send volunteer lists to the precinct leaders.
• Job of preparing public comments/thanks for picnic is still available.
• To avoid people finishing too early, we will assign groups a backup area.
• Providing a map to groups so they know exactly where to cleanup. This started a
conversation about having an online, easy to update map on the website that includes Litter
Buster sites, Adopt -a -Spot locations, and Painted Barrel locations. Erik was going to look
into this online map.
Committee Responsibilities (Continued) (7:35) Everyone
Continue filling-in Program and Project list
The following "Program and Project list for 2016" was updated from last meeting. Updates
are in bold.
Administrative
Project Leader
Project Assistants
Notes
Tasks
Meeting Minutes -
Pat
Dan, Jeff
Dan and Jeff will
Secretary
perform if Pat is not
at the meeting.
Treasurer Duties
Mike
Communications
Neil
Committee
Depending on the
project, the Project
Leader might be
responsible for the
communications
piece.
Fundraising -
Neil
Pat, Mike
Pat will write some
Annual Letter,
of the Grant
Grants
Proposals. Mike
will keep the
fundraising
spreadsheet up-to-
date.
Neil has the 280-
290 pre -paid
envelopes ready to
go. Jason will have
interns label and
mail. Thank you
notes need to follow
when businesses
donate.
Chair duties
Nancy
Neil
Hold monthly
meetings, annual
report to Keep
America Beautiful,
yearly update to
Board of Selectmen,
etc.
Existing Programs
Project Leader
Project Assistants
Notes
Great American
Cleanup
Neil, Pat, Dan, Jeff,
and Erik
Committee
Neil will determine
which pieces to
assign. Pat will
continue to do
community outreach
and distribution of
materials.
Litter Index
Mike
Committee & More
Scheduled for
March 19th at 9:00
Litter
Jeff
Need to notify
Busters/SWAT
schools (via school
newsletters) of
SWAT dates to
encourage
participation of
students in need of
service hours, like
NHS, Scouts, etc.
We voted on having
2 pre -arranged
main Litter Busters
events. One in
October before the
leaves fall and
another in June
before the summer.
Jeff wants to
publicize this event
via website and the
newspaper. He
wants to take out a
full page ad for
recruitment and
visibility.
As part of the
adoption piece of
Litter Busters, Jeff
wants to
acknowledge work
and also foster
accountability. Jeff
would like to see all
the adopted spots
on an online map
on our website.
Ideally, this map
would be updated
regularly and easy
to maintain.
Downtown Litter
Nancy, Martha
Will be purchasing
Control
more of the pole
mounted barrels.
Mark Cook likes
them and they are
definitely reducing
the amount of litter
downtown.
Recycle in Schools
Neil, Nancy
Presentation on
February 1 lth and
12th for 3rd graders
at Jordan/Jackson.
Adopt-a-Spot
Martha
Will be sending out
an email in March to
the current
participants asking if
they are still
interested. A few
participants (Beauty
Queens and Girl
Scouts maintaining
the Fultons Pond
Memorial Rocks)
will not be asked to
continue due to lack
of maintaining the
spots properly.
From this point
forward, new
locations will not
receive a sign until
they have
maintained the spot
successfully for one
year.
We Noticed
Nancy
Flower Barrels
Nancy, Pat
Committee helps
plant/remove flowers
Family Fun Night
Pat
Pat is planning on
having another
barrel painted.
Recommended
having shifts so
people can walk
around and enjoy the
festivities.
Painted Barrels
Pat, Nancy
March/April would
be the time to do this
project again. Will
be discussed at our
next meeting.
Pat and Nancy need
to do an inventory
of the barrels at the
D.P.W.
Potential
Project Leader
Project Assistants
Notes
Programs/Projects
Anti -litter Program
On hold
Involves designing
the sign, making the
signs, receiving BOS
approval, and
guaranteeing proper
police enforcement.
Memorial Garden at
Martha, Garden
Spring project. Need
Qualters
Club, and Erik
to check with the
family. Want kids to
be involved and
responsible for
maintenance.
Want to start
collaborating with
Garden Club.
Dan suggested a 6th
grade science
teacher to oversee
this project. Even
if it is not a Shane
Ferrel Memorial, it
could be a peace
garden. This would
be a nice program
as part of a science
project. It would
ideally start small
to guarantee it was
successful, and then
increase in size
every year.
Fultons Pond
Nancy, Garden Club
Want to start
Parking Area
collaborating with
Garden Club.
Sign at Fultons Pond
Dan, Martha
Might need to work
with Conservation
Committee on
location.
Dan reported if the
sign is 50 feet away
from the pond, we
would not need to
go to the
Conservation
Committee. We
would need to send
in paperwork, but
it should be easily
approved.
We are thinking we
could put the sign
in the area to the
left and it would be
well beyond the
needed 50 feet.
The sign would cost
$1500 - $3000.
Trees on Route 140
Erik
Jeff
Erik to investigate
Sponsor-a-Highway
On hold
106
Sign Inventory
Mike
Litter Index
To be done as part
participants
of the Litter Index.
KMB Brochure
Pat
To be placed at the
Town Hall and the
Library. To be
distributed at the
Cleanup Picnic and
Family Fun Night.
Pat will talk to
Karen Reardon
about designing a
brochure.
Scholarship
On hold
On/Off Ramp
Jason
Jason will
Cleanup
determine the
person to contact to
setup a monthly/bi-
monthly schedule
for this area to be
cleaned by jail
Ideas for Non -Profit Gift Fund money!
• The brochure and banner would be appropriate for grant money.
• Nancy suggested it might be time to obtain anew Cleanup banner.
Update on:
School Recycling - Neil
• The school recycling program was very successful.
Keep Mass Beautiful Neil
• No update on this since Neil was not at the meeting.
To -Do List (8:25) — end
Next meeting date: March, 17th
Adjourn
Minutes approved on: /%J7 �U�//� at %' o-0
Secretary signature:1Z21,2_t1_
inmates.
Green We Noticed
On hold
Cigarette Cleanup
On hold
Everyone is
passionate about
this, but this
project needs more
research to
determine best way
to handle. Put on
hold.
Litter Hotline/Public
On hold
Sharing
Recycling By -Laws
On hold
for Condos
KMB Banner
Pat
Needed for Family
Fun Night.
Pat will talk to
Karen Reardon
about designing a
banner. This needs
to be made in such
a way that it is easy
to attach to the
tent.
Ideas for Non -Profit Gift Fund money!
• The brochure and banner would be appropriate for grant money.
• Nancy suggested it might be time to obtain anew Cleanup banner.
Update on:
School Recycling - Neil
• The school recycling program was very successful.
Keep Mass Beautiful Neil
• No update on this since Neil was not at the meeting.
To -Do List (8:25) — end
Next meeting date: March, 17th
Adjourn
Minutes approved on: /%J7 �U�//� at %' o-0
Secretary signature:1Z21,2_t1_