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HomeMy WebLinkAboutCOA 11/10/2015Mansfield Council On Aging Board of Directors Minutes to Meeting LD 291h 1916 JUL-8 A 8: 19 November 10, 2015 I _D Present: Norma Smith, Donna Harrington, Richard Kelsay, Tom Keogh, Mary Houhgan Joau k6y" I S Debra Surprenant and Gale Farrugia. Sonia Walgreen was excused. Call to Order: Acting Chair Norma Smith called the meeting to order at 3:30 PM. Minutes to the Board Meeting of October 13, 2015, Estimated Budget Status to Date, Warrants from October 2015 and the: The Board reviewed the Minutes to the Board Meeting of October 13, 2015. Gale presented the Estimated Budget Status to Date. She informed the Board that there was nothing outstanding with the budget, and it was about right where it should be. The Board examined the October Warrants. Mary Hourigan offered a motion to accept the Minutes to the Board Meeting of October 13, 2015, the Estimated Budget Status to Date and the October Warrants, all as presented. With a second from Tom Keogh, the motion was passed by a unanimous vote. Treasurer's Report: Tom Keogh presented the Treasurer's Report. He informed the Board that the estimated balance in the Gift Account was $12,067.76. Donna Harrington offered a motion to accept the Treasurer's Report, as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Correspondence: The Correspondence File was circulated. Gale informed the Board that the file contained a nice letter from the Friends of Memorial Park, two letters from the Police Department and the Fire Department and a memo from the Town Manager clarifying eligible food and beverage expenses for town reimbursement. Director's Report: New Carpet—Gale informed the Board that new carpeting has been installed in the reception area. She said that she was informed the week prior to the installation by Mike Ahern, who chose the carpeting. There was a short discussion about the decision making process. Flu Clinics—Gale reported that the town Health Department has contracted with Stop & Shop to do the Flu Clinics and that Tom Keogh has completed one Flu Clinic at the COA. She thanked Tom, and she said that a second Flu Clinic at the COA is scheduled for November 23rtl. She also reported that there was an issue with one of the members in the painting class who was not happy to be sharing the room with a Flu Clinic. Gale said that the room was partitioned off with the portable screen, and that the COA made it as unimposing as possible. S.H.I.N.E.— Gale informed the Board that. enrollment into Medicare programs is open for recipients, and the staff has been very busy. She said that Lisa Sarkis, Regional S.H.I.N.E. Coordinator, held a workshop for Medicare beneficiaries on November 2"a at the COA and attendance was high. She also reported that the October workshop offered by Blue Cross/Blue Shield did not have a lot of attendees. Friends Fair—Gale informed the Board that the Friends were working on the annual Fair, which will be held on Saturday, November 14`n. She said that the banner was up for two weeks advertising the event. Coffee Hours—Gale announced that the COA hosted two coffee hours in November. She said that the Town Manager Coffee Hour on the 5`n had very good attendance, but Senator Timilty's on the 9m was not well attended at all. Willow Crossing—Gale also reported that Willow Crossing will be holding the annual Wreath Stroll on December 3`a at 5:00. She explained that the COA is given a blank wreath to decorate, and it, along with others decorated by other agencies and groups, will be auctioned, with some of the proceeds going to the COA. Triad—Gale informed the Board that there is a new Triad Liaison from the Sheriffs Department, Tina LePage. She said that Monique Styles left to take a position in Florida. Gale said that she is looking forward to meeting Tina. Other—Gale informed the Board that she would be going on vacation the week prior to the December 8m Board Meeting. She said that she would assemble the Board packets prior to leaving, but she wanted everyone to be informed that she would be out of the country and will be back on the 7m Additionally, Gale said that, in response to the last Board Meeting, Debi put together an exercise equipment survey that went out in the last newsletter. She said that responses have been coming in, and she passed around the completed survey sheets. She briefly went through the responses. She also said that she had spoken with Joyce Collins, one of our exercise technicians, who said that she would love to serve on the open space committee. Assistant Director's Report: Statistics—Debi reported that the COA has 744 program registration, logged 332 incoming telephone calls and logged 48.83 volunteer hours for the month of October 2015. Tax Work -Off Program—Debi informed the Board that the 2015 Tax Work -Off Program has ended, with the total credits being submitted to the Treasurer's Office. She said that, out of 30 participants, there were 19 who finished their credits and two who nearly finished. She said the total credits were $19,231. Medical Escort Program—Debi reported that the COA arranged two round trip medical transports for the month of October. Nutrition Programs—Debi informed that Board that the census for both the Congregate and the Home Delivered Meals programs have increased over the past few months. She also reported that the new BESI Nutritionist, Sarah Sheppard, conducted a site survey, and was quite pleased with the way our programs works. Norma Smith said that she had the opportunity to eat at the COA site program recently, and found the meals to be quite good with plenty of food. Movie Program—Debi reported that the movie program is still going strong. She said that there were 14 people who attended that last movie, The Judge. She said that the next movie is The Woman in Gold. Old Business: Re-Cap—Protective Services Meeting—Gale led a discussion about the meeting with EOEA Secretary Alice Bonner and the Protective Services staff at the COA on October 22"". Those in attendance agreed that the Secretary seems open to discuss the shortcomings within Protective Services, and said that she seemed willing to work towards changing the way cases are screened. Gale said that she has not heard anything about the results of the meeting, and that she knows that the MCOA representatives would like to have forums in the other parts of the state before anything is put forward for legislation. There was a discussion about the way Protective Services operates. Leaf Raking Program—Donna Harrington gave an update about the Leaf Raking Program. She said that the School Department no longer wanted to be the lead agency in this project, and the Police Department stepped forward to volunteer to be the sponsoring agency. There was a discussion about some of the issues leading to this situation. Donna indicated that the program was moving forward with great adults, including the Chief of Police, landscapers and other help coming forward. She said that the date is the 11`h of November, with no rain date. Mary Hourigan thanked Donna for her dedication to this project. Plague—Debi explained that when she contacted the owner of Graphic Awards, she did not receive a response, and she called him and left a message. She said that he sent back an e-mail that he was retired and would not be able to fulfill the order. She said that she had found a North Attleboro establishment willing to do the plaque. Donna Harrington suggested the company that she has been working with, awardguys.com. Debi said that she would look at them in the future. New Business: COA Board/Staff Meeting—Gale reminded the Board that the annual get-together with the staff will be held after the December 8th Board Meeting. Gale informed the Board members that they should let Louise know what they would be bringing for food items. Ed Sliney. Sr.— Gale circulated a thank -you letter for Ed Sliney's family for the generous donation to the COA from the estate of Edward Sliney, Sr. There was a short discussion about sending the letter to Ed's adult children, and Gale said that she would forward the letter to those whose addresses she has. All those present at the meeting signed the letter. Gale said that the money was deposited in the Trust Fund. Mary Hourigan offered a motion that the.Board authorize the thank -you letter to be sent out to the family. With a second from Joan Hoey, the vote was passed by a unanimous vote. $200 Donation—Gale reported that the COA received a $200 donation for the meals' programs. Gale said that she deposited the check into the COA account, but she would need to do an invoice to pay the $200 to BESI. Tom Keogh offered a motion to authorize Gale to prepare an invoice for $200 to pay BESI Nutrition the amount of the donation. With a second from Richard Kelsay, the motion was passed by a unanimous vote. BESI Board Meeting Updates: None. Questions and Answers: Donna Harrington asked if there was any room for having a treadmill and/or exercise bike at the COA. Gale said that there was no room to have equipment of any kind, and that the rooms are used constantly for programming. There was a short discussion. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:25 PM. With a second from Tom Keogh, the motion was passed by a unanimous vote. VOTE SUMMARY 2016-9 A vote to accept the Minutes to the Board Meeting of October 13, 2015, the Estimated Budget Status to Date and the Warrants from October, 2015, all as presented. Motion—Mary Hourigan; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Joan Hoey, Norma Smith, Tom Keogh, Mary Hourigan, Donna Harrington and Richard Kelsay. 2016-10 A vote to accept the Treasurers Report, as presented. Motion—Donna Harrington; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Joan Hoey, Norma Smith, Tom Keogh, Mary Hourigan, Donna Harrington and Richard Kelsay. 2016-11 A vote to authorize Gale Farrugia to send out a thank you letter to the family of Edward Sliney, Sr., for a bequest donation. Motion—Mary Hourigan; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Joan Hoey, Norma Smith, Tom Keogh, Mary Hourigan, Donna Harrington and Richard Kelsay. 2016-12 A vote to authorize Gale Farrugia to invoice the Town of Mansfield for $200 to send to BEST Nutrition for a nutrition donation deposited in a COA account. Motion—Tom Keogh; Second—Richard Kelsay; Vote -6 affirmative, 0 negative. Voting affirmative were Joan Hoey, Norma Smith, Tom Keogh, Mary Hourigan, Donna Harrington and Richard Kelsay. 2016-13 With all business being completed, a vote to adjourn the meeting at 4:25 PM. Motion—Donna Harrington; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Joan Hoey, Norma Smith, Tom Keogh, Mary Hourigan, Donna Harrington and Richard Kelsay.