HomeMy WebLinkAboutCOA 12/8/2015MANSFIELD COUNCIL ON AGING I is
Board of Directors .`,i� ' OFFICE
Minutes to Meeting NibI4 w h E9
December 8, 2015
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Present: Norma Smith, Donna Harrington, Joan Hoey, Tom Keogh, Richard KelsGale Farrugia and Debra Surprrenant. Sonia Walgreen as excused. ay Mari oung rn�
Call to Order: The meeting was called to order at 3:31 PM by Acting Chair Norma Smith.
Minutes to the Board Meeting of November 10, 2015, Estimated Budget Status to Date, and the
November 2015 Warrants: The Board examined the Minutes to the Board Meeting of
November 10, 2015, the Estimated Budget Status to Date and the November 2015 Warrants.
Donna Harrington offered a motion to accept the Minutes to the Board Meeting of November
10, 2015, the Estimated Budget Status to Date and the November 2015 Warrants, all as
presented. With a second from Richard Kelsay, the motion was passed by a unanimous vote.
Treasurer's Report: Tom Keogh issued the Treasurer's Report. He informed the Board that the
estimated balance in the Gift Account was $11,867.76. Gale explained that the balance was
lower because of the $200 donation sent to BESI Nutrition. Donna Harrington offered a motion
to accept the Treasurer's Report, as presented. With a second from Joan Hoey, the motion was
passed by a unanimous vote.
Correspondence File: The Correspondence File was circulated.
Director's Report: FY 2017 Budget—Gale informed the Board that the FY 2017 Budget has been
submitted. Town Report—Gale also reported that she has been working on the Town Report,
and that it is due on December 18`h. Tom Keogh asked Gale what the Town Report is, and Gale
explained the Town Report. There was a very short discussion about the Town Report and its
uses.
Assistant Director's Report: Statistics—Debi reported that there were 644 event registrations, and
172.77 volunteer hours logged. Medical Escort—Debi also reported that there were 6 round
trip medical escort rides in November, 6 of which were provided by our paid driver. There was z
short discussion about limited resources for transportation, and that the GATRA program is out
of funding to provide the long distance medical transportation. Movie Program—Debi informed
the Board that the movie program is still very well attended. She said that there were 14
attendees at the December movie, and one was new to the COA. Meals—Debi informed the
Board that the census for both the home delivered meals program and the site meals program
have increased. Other—Debi said that she has been busy with menus, working with the caterer
and invitations for the Christmas party.
Old Business: Leaf Raking Program—Donna Harrington issued the Leaf Raking Program update. She
informed the Board that the leaf raking was cancelled due to the rain. Donna also said that she
had received quite a few calls about rescheduling. She said that rescheduling the day causes too
much of a logistical problem, so she left it as cancelled. She said the decision to cancel was not
an easy one to make. Friends Fair—Gale reported that the Friends Fair did very well. She said
that the fair proceeds were at about $3500. She also informed the Board that there are so few
people who wish to step forward to run the organization that it is possible that this would be
the last Holiday Fair. There was a discussion about how to recruit younger people. Mary
Hourigan commented that it might not be a bad idea for the Friends to stop activities to
reevaluate and reinvent themselves.
New Business: Princess House Donation—Gale announced that the COA received a donation of very
nice cookware from Princess House. She explained that Dorothy Schwede, Donna Harrington's
sister and a Princess House employee, nominated the COA to receive the donation. She said
that there would be a photo shoot that week by their public relations office.
BESI Board Meeting Updates: None. Gale did report that Sonia Walgreen has informed her that her
daughter Alice is doing better and was up and walking with a walker.
Questions and Answers: None.
Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the
meeting at 4:05 PM. With seconds from Joan Hoey and Richard Kelsay, the motion was passed
by a unanimous vote.
VOTE SUMMARY
2016-14 A vote to accept the Minutes to the Board Meeting of November 10, 2015, the
Estimated Budget Status to Date and the November Warrants, all as
presented. Motion—Donna Harrington; Second—Richard Kelsay;
Vote -6 affirmative and 0 negative; Voting affirmative were
Donna Harrington, Richard Kelsay, Mary Hourigan, Joan Hoey, Norma Smith
and Tom Keogh.
2016-15 A vote to accept the Treasurer's Report, as presented.
Motion—Donna Harrington; Second—Joan Hoey; ; Vote -6 affirmative and
0 negative; Voting affirmative were Donna Harrington, Richard Kelsay,
Mary Hourigan, Joan Hoey, Norma Smith and Tom Keogh.
2016-16 With all business being completed, a vote to adjourn the meeting at 4:05 PM.
Motion—Donna Harrington; Second—Joan Hoey and Richard Kelsay;
Vote -6 affirmative and 0 negative; Voting affirmative were
Donna Harrington, Richard Kelsay, Mary Hourigan, Joan Hoey, Norma Smith
and Tom Keogh.