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HomeMy WebLinkAboutCOA 02/09/2016MaryMansfield Council On Aging Board of Directors Minutes to Meeting February 9, 2016 Present: Mary Hourigan; Joan Hoey, Richard Kelsay, Norma Smith, Debra Surprenant and Gale Farrugia, Sonia Walgreen, Donna Harrington and Tom Keogh were excused. Call To Order: The meeting was called to order by Acting Chair Norma Smith. Minutes to the Board Meeting of January 12, 2016: The Board reviewed the Minutes to the Board Meeting of January 12, 2016. Mary Hourigan offered a motion to accept the Minutes to the Board Meeting of January 12, 2016, as presented. With a second from Richard Kelsay, the motion passed by a unanimous vote. Treasurer's Report: Gale issued the Treasurers Report. She informed the Board that the estimated balance in the Gift Account was unchanged at $11,631.51. Joan Hoey offered a motion to accept the Treasurers Report as presented. With a second from Mary Hourigan, the motion was passed by a unanimous vote. Estimated Budget Status to Date and January 2016 Warrants: Gale presented the Estimated Budget Status to Date and the January 2016 Warrants. She informed the board that the budget looked good and that there was nothing outstanding to report. Mary Hourigan offered a motion to accept the Estimated Budget to Date and the January Warrants, as presented. With a second from Richard Kelsay, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Gale informed the Board that the file included a thank you note and nutrition statistics for the region from BEST. Director's Report: Gale informed the Board that it has been quiet because of the snow on Friday and Monday. She said that, while all programs were cancelled because of the snow, staff reported to work. AARP Tax Assistance: Gale reported that the tax preparation season has started, and that Monday's session was cancelled due to the storm. She said that the program started on February V, and that we have two tax preparers this year. She said that she is unsure how the tax preparation day missed will be made up because the appointments with both are booked full through the season. Budget Meeting—Gale informed the Board that she met with the Town Manager and the Budget Team. She said that the Town Manager is looking to make some cuts. Gale said that the transportation and the telephone line items might be cut. There was a discussion about the FY 2017 budget, funds that might be available and what would happen with a budget cut. Darcia Jensen and Joyce—Gale reported that Darcia and Joyce Jensen came up to Mansfield for a visit. She said that everyone enjoyed their visit and that they both spent ample time at the COA. Friends Meeting—Gale informed the Board that the Friends of the DIC is having a hard time with active participation. She said that she has never seen the participation this low, and she said that the Friends will try to run the March meeting differently to try to attract new people. She said that there will be refreshments and a door prize given away. Triad—Gale reported that Mansfield Triad would be holding a Basket Bingo on Thursday, March 3e. She explained that the winners will receive gift baskets and refreshments will be served. Senior Spectacular—Gale reported that the 2016 Senior Spectacular planning has begun. She said that she has attended one meeting, and that the date is April 22nd from 9:00 AM to 2:00 PM. Other—Gale announced that she is engaged and will be married to Ray Burke on July 24th and gave further details. The Board wished her well and congratulated her. Assistant Directors Report: Statistics—Debi reported that there were 605 program registrations , 285 incoming telephone calls and 42.5 volunteer hours logged for the month of January 2016. Tax Work -off Program—Debi reported that there were 2 people who have completed their hours, there was 1 nearly complete and that the total credits to date were $6,097.50. Medical Escort Program—Debi reported that there were 3 round trip rides arranged for clients in January and two so far in February, with one of those rides being provided by our paid escort driver. Nutrition Program—Debi reported that there has been an increase in the amount of meals served in both the Home Delivered Meals Program and the Site Program. She said that both programs are going very well. Other—Debi informed the Board that she has been able to get caught up on paperwork due to the cancellation of programs from the storms. Movie Program—Debi also reported that the movie program is going very well. She said that attendance has been very consistent at between 15 to 18 people. Old Business: Baskets for Basket Bingo—Gale asked the Board if there were any ideas for gift baskets for basket bingo. Members of the Board gave several suggestions for gift basket and basket themes. After a discussion, Gale composed a list of suggested gift baskets to bring to the Triad meeting. Gale said that the list was great, and she thanked the Board members for their help_ She also said that she was in touch with a women from Taunton Triad who had been involved with their Basket Bingo. She said that she was a great help, and that she will be donating a basket for the bingo from the Taunton Triad. Other—gale reported that the COA will hold a Valentine's Day party on Friday the 12th, and that close to 50 people have registered. She explained that the program is lunch and a dj for music bingo. New Business: Votes—Gale asked the Board members about voting to approve the purchase of gift baskets to be donated for the Attleboro Area Volunteer Appreciation on Friday, April 15t°, the Senior Spectacular on April 22nd and the COA Volunteer Appreciation on May 20th. Gale explained each event and that the donations are for door prizes at each event. MaryHourigan offered a motion to authorize the purchase of three gift baskets to be donated for the Attleboro Area Volunteer Appreciation on April 15th, the Senior Spectacular on April 22nd and the Mansfield COA Volunteer Appreciation Brunch on May 20th, using funds from the Gift Account. With a second from Richard Kelsay, the motion was passed by a unanimous vote. $1000 Donation—Gale reported that the COA received a $1000 donation from the Mansfield Rotary for the Friends Fuel Assistance Fund. There was a discussion about what would happen to the money if the Friends disband. BESI Board Meeting Update:- Gale was able to issue the BESI reportbecauseshe sits on the Advisory Committee. She said that she would not be discussing Board business, because she does not sit on the Board; but she said that the Advisory Committee does discuss pertinent topics relative to agency business. She said that there is a big concentration on Protective Services and working with the state to make sure that the agency is delivering the services in the way the state wishes them to be delivered. She said that this is a big issue across the state and that there will be trainings for all people who are involved with protective services. There was a discussion about some of the shortfalls in the area with regards to BESI. She said that it is mostly a communication breakdown. Questions and Answers: Joan asked about how to register for the Senior Spectacular. Gale gave the Board members registration forms, and Gale said that they could fill them out and leave them with Louise. Adjournment: With all business being completed, Mary Hourigan offered a motion to adjourn the meeting at 4:16 PM. With a second from Norma Smith, the motion was passed by a unanimous vote. VOTE SUMMARY: 2016-22 A vote to accept the minutes to the Board Meeting of January 12, 2016, as presented. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -4 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Richard Kelsay, Norma Smith and Joan Hoey. 2016-23 A vote to accept the Treasurer's Report, as presented. Motion—Joan Hoey; Second—Mary Hourigan; Vote -4 affirmative, 0 negative. Noting affirmative were Mary Hourigan, Richard Kelsay, Norma Smith and Joan Hoey. 2016-24 A vote to accept the Estimated Budget Status to Date and the January 2016 Warrants, as presented. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -4 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Richard Kelsay, Norma Smith and Joan Hoey. 2016-25 A vote to authorize the purchase of 3 gift baskets to be donated to the Attleboro Area Volunteer Appreciation on April 15`x', Senior Spectacular on April 22nd and the Mansfield COA Volunteer Appreciation on May 20v', using funds from the Gift Account. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -4 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Richard Kelsay, Norma Smith and Joan Hoey. 2016-26 With all business being completed, a vote to adjourn the meeting at 4:16 PM- Motion—Mary Hourigan; Second—Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Richard Kelsay, Norma Smith and Joan Hoey.