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HomeMy WebLinkAboutCOA 03/08/2016Mansfield Council On Aging ,( Board of Directors J D� ' Minutes to Meeting CE March 8, 20161ib A $= 22 P 2 i Present: Donna Harriington, Tom Keogh, Mary Hourigan, Joan Hoey, Richpr4kgkaj D ra�Surprenant r,n '��J _i and Gale Farrugia. Call to Order: The meeting was called to order by Acting Chair Tom Keogh at 3:31 PM. Minutes to the Board Meeting of February 9, 2016: The Board reviewed the Minutes to the Board Meeting of February 9, 2016. Mary Hourigan Offered a motion to accept the Minutes to the Board Meeting of February 9. 2016, as presented. With a second from Richard Kelsay, the motion was passed by a unanimous vote. Treasurer's Report: Tom Keogh issues the Treasurer's Report. He informed the Board that the estimated balance in the Gift account was unchanged from last month at $11,631.51. Richard Kelsay offered a motion to accept the Treasurer's Report, as presented. With a second from Mary Hourigan, the motion was passed by a unanimous vote. Estimated Budget Status to Date and the February 2016 Warrants: The Board examined the Estimated Budget Status to Date and the February 2016 Warrants. Gale reported that the budget was right on target. Joan Hoey offered a motion to accept the Estimated Budget Status to Date and the February 2016 Warrants, as presented. With a second from Mary Hourigan, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Director's Report: Planning Medicare 65—Gale informed the Board that she has scheduled an evening program foryounger seniors about planning for Medicare requirements at age 65 presented by Blue Cross/Blue Shield. She said that the program will be held on Tuesday, May 24`h from 6:00 PM to 8:00 PM. Foxboro YMCA—Gale informed the Board that she was approached by the nutritionist at the Foxboro YMCA to present a program on nutritious smoothies. She said that she has scheduled that workshop for April 27th at 1:00 PM. Dance Band—Gale reported that the COA is offering an afternoon dance on Thursday, May 26`h from 1:00 PM to 3:00 PM. She said that a live band, the Olde Kids on the Block, will be performing, and appetizers will be offered. Tax Assistance—Gale informed the Board that the Tax Assistance program has been very well utilized this year. She said that there have been only 2 tax preparers and the appointments have been booked solid because of the snow days. Apple Devices—Gale also reported that she was approached by a recent retiree who has a retirementjob in an Apple store and has offered to present a workshop on getting the most uses out of an Apple device. She said that we would try this workshop, and she scheduled it for Monday, April 11`" at 1:00 PM. Vacations—Gale informed the Board that she has scheduled vacations for the weeks of May 9th through the 13tH and July 20th through August 3rd for a long distance trip. Assistant Director's Report: Statistics—Debi reported that there were 635 program registrations, 34 volunteer hours logged and 237 incoming telephone calls for the month of February 2016. She also said that there were 2 snow days. Tax Work-Off—Debi reported that there were 2 people who have completed their hours, there were 4 near complete, the credits earned to date were $8,557.50, and that there were 34 participants. Medical Transportation—Debi informed the Board that the funding for GATRA long distance medical transportation is depleted, and she has been able to give some more local ride requests to our paid escort driver. Meals Programs— Debi reported that, while the site meals program is declining, the home delivered meals program has dramatically increased. Movie Program—Debi said that the movie program is still going well. She said that there were a few movies with very difficult topics, and she said that she will be showing movies with lighter romance themes appropriate for seniors. Other—There was a short discussion about terminology—"elderly" vs. "older adult." Old Business: Community Policing Program—Gale informed the Board that the Community Policing program has been excellent with great attendance. She said that the topics and discussion are very interesting. Donna Harrington asked about the program, and Gale explained about the goals of the program, and that it is held about every other month. Triad Programs—Gale also reported that Triad will be hosting two programs—one a Basket Bingo on Thursday evening, March 31't, and the other, the annual Senior Safety Day, on Friday, April 29th at 11:30 AM. Gale explained what the Basket Bingo was, and that it was opened to the community. She said that there will also be a 50/50 raffle along with the gift baskets for prizes. Friends' Programs—Gale informed the Board that the Friends group seems to be back on track with people stepping forward to take over leadership positions. She said that there was a full slate of officers for the first time in a few years. New Business: Town—Internal Policies /Procedures Manual—Gale reported that the Town has been in the process of creating a Policies/Procedures Manual for each department. She said that it was a very interesting concept, and that the reason it would not be standardized is that each department has very different functions and requirements. BESI Board Meeting and Updates: None. Questions and Answers: There was a discussion led by Donna Harrington about how to better advertise our programs. Gale said that we are facing competition from the YMCA's and Plainridge, as well as other COAs. Gale said that she advertises in the Sun Chronicle, Mansfield News and on cable. Donna mentioned making sure that our programs are on the Patch and on Wicked Local. W Adjournment: With all business being completed, Mary Hourigan offered a motion to adjourn the meeting at 4:14 PM. With a second from Richard Kelsay, the motion was passed by a unanimous vote. VOTE SUMMARY 2016-27 A vote to accept the Minutes to the Board Meeting of February 9, 2016, as presented. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -5 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Joan Hoey, Richard Kelsay, Tom Keogh and Donna Harrington. 2016-28 A vote to accept the Treasurer's Report, as presented. Motion—Richard Kelsay; Second—Mary Hourigan; Vote -5 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Joan Hoey, Richard Kelsay, Tom Keogh and Donna Harrington. 2016-29 A vote to accept the estimated Budget Status to Date and the February 2016 Warrants, as presented. Motion—Joan Hoey; Second—Mary Hourigan; Vote -5 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Joan Hoey, Richard Kelsay, Tom Keogh and Donna Harrington. 2016-30 With all business being completed, a vote to adjourn the meeting at 4:14 PM. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -5 affirmative, 0 negative. Voting affirmative were Mary Hourigan, Joan Hoey, Richard Kelsay, Tom Keogh and Donna Harrington.