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HomeMy WebLinkAboutCOA 04/12/2016Mansfielu Council On Aging Board of Directors Minutes to Meeting April 12, 2016 RECEIVED TWI,, ` CI-EI'I;S OFFICE 2016 SEP 20 A 8* 50 Present: Donna Harrington, Mary Hourigan, Joan Hoey, Norma Smith, Richard Kelsay, Torn K�! Lh Debra Surprenant and Gale I Farrugia. Sonia Walgreen was excused. I i,C�;1 t' 1 L I°SA's S%1GHUSETTS Call to Order: The meeting was called to order by Vice Chair Norma Smith at 333 PM. Treasurer's Report: Tom Keogh issues the Treasurer's Report. He informed the Board that the balance in the Gift Account was an estimated $$11,613.S1. Mary Hourigan offered a motion to accept the Treasurer's Report as presented. With a second from Richard Kelsay, the motion was passed by a unanimous vote. Minutes to the Board Meeting of March 8, 2016: The Board examined the minutes to the Board Meeting of March 8, 2016. Donna Harrington offered a motion to accept the Minutes to the Board Meeting of March 8, 2016, as presented. With a second from Tom Keogh, the motion was passed by a unanimous vote. March 2016 Warrants and the Estimated Budget Status to Date: Gale presented the March 2016 Warrants and the Estimated Budget Status to Date. Gale informed the Board that the Budget was about where it should be at this time of the year, and that there was nothing outstanding. Donna Harrington offered a motion to accept the March 2016 Warrants and the Estimated Budget Status to Date, both as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Correspondence File: Mary Hourigan commented on the interesting information in the file. The contents pertained to Older American's Month, and she wondered if there was additional information containing demographics. Director's Report: Comprehensive Falls Prevention Program—Gale informed the Board that a staff person from Epoch Assisted Living in Norton came into the COA to discuss one of the programs offered to the residents of the facility. She said that the Epoch staff is willing to do the program at the CGA, and Gale said that she will be in contact with them to explore offering this program. There was a brief discussion about the program. K-9 Dog Training Program—Gale passed out a flyer about the Bristol County Sheriff's Office K-9 Unit and the dog training program. She said that she was looking at the possibility of having a demonstration for the Senior Safety Day luncheon. May 10th Board Meeting—Gale informed the Board that she would not be in attendance at the -next Board Meeting, May 10`". There was a discussion about whether to have the meeting or not. Donna Harrington offered a motion that the meeting be cancelled, and that if something pressing came up at a later date or over the summer, to schedule a meeting to address those issues. With a second from Mary Hourigan, the motion was passed by a unanimous vote. Basket Bingo—Richard Kelsay reported on the Triad Basket Bingo. He informed the Board that the event was successful, and that there would be a few changes implemented if Triad was to do the program again. Dick said that the gift baskets were great and that Larry Crosman and he were the callers. He said that it was fun. Spring Tea—Gale reported that the annual Spring Tea went very well, but the entertainment was not quite what was expected. She said that overall it was a nice program. Town Meeting—Gale informed the Board that the Annual Town Meeting was scheduled for May P. l Volunteer Appreciation Brunch—Gale announced that the annual Volunteer Appreciation Brunch would be held on Friday, May 20" at 10:00 AM. Assistant Director's Report: Statistics—Debi reported that there were 737 event registrations, 280 incoming telephone calls loggedandthere were 34.08 volunteer hours logged for the month of March 2016. Tax Work-Off—Debi informed the Board that there were 7 Tax Work -Off participants who completed their hours, there were 2 near complete, there were 34 people enrolled, and that the total credits earned so far was $10,380. There was a discussion about the hours for tax work -off participants. Movie Program—Debi reported that the movie program is showing the final movie in May, and that there has been great attendance throughout the year. Meals Programs—Debi informed the Board that the census for the Home Delivered Meals Programs is very high, while attendance at the site program remains low. Print Media -Debi said that she has been very busy with various print media projects, including brochures, programs, invitations, business cards, Friends' membership cards, and flyers. Old Business and Updates: None. New Business: Senior Trip—Gale led a discussion about the COA having funds which would enable offering a day trip to seniors. The idea -of attending the Bourne Scallop Festival through a local tour company was posed as a possibility, and the date would be September 23`d. Gale said that the drawback to this trip would be that it requires attendees to be very ambulatory, and that the cost of the bus would be high, unless we go through a tour company. Donna Harrington said that she would like Gale to explore going on this trip, and Gale informed the Board that the money to help defray the cost could come from the Gift Account or from the funds donated by Betty Poirier from the Senior Spectacular. Election of Officers—Mary Hourigan offered a motion to keep the slate of Officers the same for FY 2017. The slate of Officers for FY 2017 present by Mary Hourigan was Sonia Walgreen, Chairperson; Norma Smith, Vice Chairperson; Tom Keogh, Treasurer, Donna Harrington, Secretary. With a second from Tom Keogh, the motion was accepted by a unanimous vote. BEST Board Meeting Updates: None. Questions and Answers: None. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:24 PM. With a second from Mary Hourigan, the motion was passed by a unanimous vote. VOTE SUMMARY 2016-31 A vote to accept the Treasurer's Report, as presented. Motion—Mary Hourigan; Second—Richard Kelsay; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, loan Hoey and Mary Hourigan. 2016-32 A vote to accept the Minutes to the Board Meeting of March 8, 2016, as presented. Motion—Donna Harrington; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, Joan Hoey and Mary Hourigan. 2016-33 A vote to accept the March 2016 Warrants and the Estimated Budget Status to Date, both as presented. Motion—Donna Harrington; Second—loan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, Joan Hoey and Mary Hourigan. 2016-34 A vote to cancel the May, 2016, Board Meeting, with a plan to meet as needed at a later date, if urgent issues present themselves. Motion—Donna Harrington; Second—Mary Hourigan; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, Joan Hoey and Mary Hourigan. 2016-35 A vote for the slate of officers for FY 2017, namely Sonia Walgreen, Chairperson; Norma Smith, Vice -Chairperson; Tom Keogh, Treasurer; Donna Harrington, Secretary. Motion—Mary Hourigan; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, Joan Hoey and Mary Hourigan. 2016-36 With all business being completed, a vote to adjourn the meeting at 4:24 PM. Motion—Donna Harrington; Second—Mary Hourigan; Vote -6 affirmative, 0 negative. Voting affirmative were Donna Harrington, Richard Kelsay, Tom Keogh, Norma Smith, Joan Hoey and Mary Hourigan.