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Home My WebLink AboutMBC Minutes 3/11/2015MUNICIPAL BUILDING COMMITTEE March 11, 2015 MEETING MINUTES RECEIVED TO': N C_EM, S OFFICE IcbY�pV II A11:13 MEMBERS PRESENT: Robert Barry, Chairman; Chris Paquin, Vice Chairman; Julie Hunter, Member; Bryan Young, Membptp.,,rl ;EiEl-D BIAS; r1C„ USE.TTS MEMBERS ABSENT: Steve Rosen, Member GUESTS PRESENT: Sue Weinstein, Mansfield News Mike Ahern, Public Buildings Lee Azinheira, Public Works Director Lisa Barry, Secretary The meeting opened at 6:05 pm at the Mansfield Town Hall Robinson School Window Project — Approve/Review Invoices/Requisitions Invoice from Gale Associates: Services fror Paquin believes it is for as-builts. Bob Barra for more information'? Bryan Young would what their authorization was. If approved. I January 4, 2015 thru January 31, 2015. Chris asks: Does the board want to approve as is or wait pprove it. Still well below the up limit relative to >b will send an email to Ed Vozzella. Ed Vozzella should take care of that invoice. Board would like to know a little bit more on what they are doing. Chris Paquin hasn't seen a time frame from when they were going to provide the back-up document. Mike Ahern sent an email saying they haven't received it yet. Steve Marshall from Gale Associates was supposed to send it. He had notes from the meeting we had a couple weeks ago. There were comments from the building; inspector that he wasn't quite confident with what they were doing and Steve responded back that he will get a code interpretation from code expert and forward to us. We haven't gotten; it yet. Bob Barry will send something to them indicating we would like to have everything wrapped up by April 8 which is next MBC meeting. Get Nick Riccio's approval, get GVW price and approval. Motion: To approve Invoice #825371 dated February 9, 2015 for work performed from January 4 through January 31, 2015 from Gale Associates for $1,605.00 (Paquin/Young); 3-1 (Hunter), Julie wants more information, Invoice approved. Bob Barry will notify Ed Vozzella to advise Gale Associates board would like to see a more narrative invoice relative to what services were performed on submitting their invoices and also go back to the last couple invoices and provide more detail for the record, advise Gale Associates to provide all relevant code interpretation and detailing all the work to be performed to sound proof and weather proof that gap between the floors in the Robinson School. Board would like all information here by April 1 to review individually before MBC meeting. Mike Ahern will notify Steve Marshall and cc MBC. MBC Meeting Minutes March 11, 2015 New Public Safety Facility - Status/Update - Mike Ahern/Chris Paquin Chris Paquin gave a summary of the project to Sue Weinstein from the Mansfield News. Final cost estimate needs to be reviewed a little bit between both projects per Mike Ahern. Final report which a lot relative mostly to Public Safety was done a couple weeks ago at MBC meeting but they are in the process of putting together the final report as a document based on just that study and not the merging of the projects. Approve/Review Invoices/Requisitions Motion: To approve Invoice #5 from Donham &:Sweeney dated March 3, 2015, in the amount of $2,750 for 100% completion, report and presentation; of combined facilities, approved first by Mike Ahern. (Hunter/Paquin); all in favor; unanimous DPW Facility/Public Safety — Lee Azinheira There is nothing new since presentation last week. Meeting Thursday night, March 12 at the Highway Garage with residents, fire from Franklin Street to Bicentennial Lee will be there, Police Chief and F month's meeting on another nigh Bill Ross can attend. Town meet Barry would prefer the 91h due to Lee will check with Bill. Plan to would be with Mike Ahern, Marl Firms would not come. Talk abc Post agenda. Memorial Hall' -:Mike Ahern were invited East Street. Mark Cook is doing presentation. be doing; presentations. Lee recommends next nesday, maybe April 2 or the 9th or 16th, so ng up a month later to discuss projects. Bob i School information. Town Meeting is May 5. lk about both projects plus regular MBC stuff. Meeting !ook, Lee Azinheira, the Fire and Police Chiefs and Bill Ross. both projects and what the plans are to go forth at that point. Getting back in touch with original engineer that did the study, McGinley & Kaslow Associates, going to be working on strictly the roof. Getting proposal and will show MBC. CIP funded. Mike will give update on this. School projects: 4 month lead time for bleachers at Qualters Middle School — need to be replaced around Christmas break possibly. Also taking folded doors down and replacing with a power curtain. New curtains on stages, floors on both stages to paint black, all of this is pending town meeting funding. Smoke vents -- have out to bid in two weeks. Mike is going to call contractors and invite them to bid. The plan is to be done this summer. Panels on Jordan Jackson School, scheduled for 2 %: weeks. More of a maintenance project, Mike will give board invoices and give updates. Library work just about wrapped up. Next meeting Chris will bring CIP folder he made with all projects recommended. MBC Meeting Minutes March 11, 2015 MBC Business: Julie Hunter is the only one that has completed ethics test, everyone will try to complete by next meeting. Review of Previous Minutes Meeting Minutes from last meetings: make edits Still need to sign Minutes from previous meetings. Election of officers: Chris would like all members present. Defer until next time Notices for vacancies — check with Tracy Add to future agendas: any new business in the last 48 hours Airport project— Mike Ahern Tree clearing project and other projects. Present project is demolition of existing hanger building and the possible new building, project has a lot of difficulties but trying to work through it. Meeting adjourned at 830pm Copies of approved invoices can be found in the MBC meeting room file cabinet. MBC Meeting Minutes March 11, 2015 & ate of Acceptance