HomeMy WebLinkAboutMBC Minutes 2/4/2016MUNICIPAL BUILDING COMMITTEE
FEBRUARY 4, 2016
MEETING MINUTES RECEIVED
TOWN CLERKS OFFICE
MEMBERS PRESENT: Robert Barry, Vice Chairman BrQ MnOMUle"r' U
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ABSENT: Chris Paquin, Chairman; Julie Hu a�Clrnr<j; 15
GUESTS PRESENT: Mike Ahern, Public Buildings; Mark Cook, Highway Operations
Ron Sellon, Police Chief; Neil Boldrighini, Fire Chief
Jim Puleo, Fire Lieutenant
Joe Milani, and Greg Joynt; Kaestle Boos
Duff Collins, Licensed Site Professional
Lisa Barry, Secretary
The meeting opened at 7:06pm at the Mansfield Town Hall
Status update of the Environmental Concerns at Highway Garage
Licensed Site Professional (LSP), Duff
and underground tanks. He compared e
residuals, still a need to monitor the sin.
He says it's not required on this site. M
about whether or not it is a health risk f
no. Option of measuring what is under
present are not an issuer Just conducted
lowest thev had seen yet. Activitv of u,,
time naturali}
to this. And
opinion, the l
section of the
recommend u
Police parking to
short answer is,
;r is the best way
is
!ollins speaking about removal of former fuel station
isting levels vs drinking water levels. Because of
tion. Talk about using an underground liner as a seal.
rk asked if he would use it personally. Neal is asking
the living quarters of the fire house, Duff's answer is
:ath now before going forward. The concentrations
i round in the fall, when water table was low, it was the
limitations discussed. This kind of spill decreases over
biggest issue. Bob is asking if he has similar examples
of them. Neal is asking for in his best expertise
. contamination? Positive pressure building in a small
Ouse. The actual mass that is underneath that is quite low. Duff would
in an additional monitoring well to check it out. Can probably be done with
a test pit but doesn't suggest it. In 5 years the likelihood of this issue will be gone. Weston and
Sampson will put in a test boring in the next couple weeks. Confident that the flow is
consistent. Going to drill in garage as well. The money for cleanup is a small amount coming
out of this budget. Bob recommends a liner for comfort sake. How does it get sealed in? tape
all the penetration. One option in addition to moisture barrier there is a way to do a venting
system, horizontal PVC, as a vent way for anything that accumulates.
KBA discussing traffic layout. Discussing layout of entrance to Police/Fire and DPW, public
parking. Gate will be for entrance into the sally port. Private entrance for police. Frank asked
about tripping for police cars, that will be question for architects.
Discussion about scope issues/estimate costs.
DPW building layout discussed. Corridor taken out but no other big changes. Canopy roof is
insulated.
MBC Meeting Minutes February 4, 2016
Police/Fire Station
Functioning but yet good looking. Minor plan changes: small changes made to optional
apparatus bay, storage room. Locker room areas: women's side getting more lockers. Training
room, podiums taken out, now a flat floor. Upper floor plan, bathrooms were reviewed. Urinals
taken out. Discussion on roof size. Concerns of snow build up.
Size of conference room discussed since it will be used by community.
Outside views shown. Glass windows will show Bell.
Board would like to get three estimates, will go through KBA to get them. It is recommended to
do it.
Mike Ahern will coordinate with KBA for three proposals.
Authorize KBA to get 3 proposals for potential reconciliation, RLB, TCI and PMC.
Motion To authorize (Young/Cook); all in favor; unanimous
General discussion about quality of building, budget, etc.
General discussion about bidding process with contractors.
Motion To have 5 member pre -qualification committee: one person from MBC
(Chris Paquin), KBA, Fire, Police and DPW, (Barry/Boldrighini) all in
favor; unanimous
Set up first committee meeting tentatively for February 25,
General discussion about GC vs CM at risk... asking KBA their opinion. They couldn't tell us
which way to go. Bob Barry thinks it will just go design, bid, build (GC). Bob wants to wait
until Chris Paquin is available to take a vote on this. Stay course the way it is going right nw.
Defer to next meeting.
Discussion of plan moving forward after. Conservation Commission relative to tree cutting,
stumping and preparation for; geotechnical work -Mike Ahern
Filed for RDA with conservation with tentative meeting date of February 22. Followed up with
NOI.
Geotechnical work has been held out. Mike recommends we give it to Weston and Sampson.
Motion To recommend Weston and Sampson (Barry/Cook) all in favor;
unanimous
SMC work -they completed all their work (survey company). Need to meet with neighbors and
talk about the berm, what we are going to plant on it, etc. Invite them as a group.
Review and Approval of Invoices
Motion To approve Invoice #1 from Kaestle Boos in the amount of $11,400.00 for
schematic design phase (Boldrighini/Cook) all in favor; unanimous
MC Meeting Minutes February 4, 2016
Motion To approve Invoice #2 from Kaestle Boos in the amount of $193,800.00
for schematic design phase (Cook/Young) all in favor; unanimous
Motion To pay $22,800.00 portion only for completion of schematic documents,
on Invoice #3 from Kaestle Boos in the amount of $122,550.00 for
schematic design phase other portions will be discussed at a later date
(Boldrighini/Cook); 1 opposed
Discussion on Mike Ahern's positon and what is needed of him and a secretary
Committee will write letter to Bill Ross asking for help for Mike Ahern,
Motion To adjourn 10:12pm (Cook/Young) all in favor; unanimous
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully submitted,
Chris Paquin
MBC Meeting Minutes February 4, 2016