HomeMy WebLinkAboutMBC Minutes 3/3/2016MEMBERS PRESENT:
ABSENT:
MUNICIPAL BUILDING COMMITTEE
MARCH 3, 2016
MEETING MINUTES
2016 SEP 12 A 11: 10
Robert Barry, Vice Chairman 1.1-1
Bryan Young, Member; Evan Epstein,, Member
Chris Paquin, Chairman; Julie Hunter, Member
GUESTS PRESENT: Mike Ahern, OPM/Public Buildings;
Mark Cook, Highway Operations; Neil Boldrighini, Fire Chief,
Joe Milani, Kaestle Boos Associates;
Richard Newell, GGD;
Lisa Barry, Secretary
The meeting opened at 7:06pm at the Mansfield Town Hall
Status Update on HVAC System
Richard Newell (Rick) from GGD speaking about HVAC System
Drawings handed out with where we are right now, cost analysis, design going forward.
Options of different systems being presented. Bryan agrees with Mike's first choice.
Mike met with gas company, they have new incentives to help out with costs.
General discussion about room temperature throughout the buildings.
Noise level being discussed. Bryan isn't worried about the noise system, thinks it's a very quiet
system.
General discussion about DPW system to be used.
Discussion regarding system being used currently in the police station and town hall and the
problems within each building.
Summary of Engineering Economic Analysis being given. Discussing DPW building, going to
save a lot energy wise. Recommending Option 1.
Rick thinks there should be a commissioning agent on every project especially when it comes to
HVAC.
Supervision of construction does not fall upon the engineer. General discussion about roles of
commissioning agent vs engineers.
Bob would like to discuss further with Mike.
Status Update from KBA on overall Project
Design Decision Log handed out by Joe Milani
General discussion about specific items to troubleshoot.
Discussed lightning protection.
MBC Meeting Minutes March 3, 2016
Discussion about glass community room windows. Still working on elevations, no decision has
been made yet. All for natural light if it can work.
Discussion about concrete type.
Discussion about flag poles and lighting. Need to look at height of flag pole. Flag pole is very
important to the building.
Message board will be full LED and will be able to be changed.
Discussion regarding submittal exchange, best option to use. Mike likes the FTP sites. KBA
uses Dropbox.
Defer Meeting Minutes until Chris gets back.
Met with police and fire before meeting, did some tweaks. More time to develop elevations.
Put in writing for MBC per Bryan Young. Bryan wants to Give KBA another two weeks to
develop elevations. Give proposal to MBC next week with different options then take those
options to MBC the following night. Have meeting Thursday night, March 10.
Bob wants to defer the two week request and see where we are next week.
Review and Approval of Current KBA or Consultant Invoices
Motion To approve Allegra Printing Invoice #68819 dated 2/25/16 in the amount
of $250.97 recommended by Mike Ahern, OPM (Young/Epstein) all in
favor; unanimous
Mike Ahern's recommendation is to pay 60% to vs 75% of Invoice #4.
Motion To approve Kaestle Boos Invoice #4 dated 2/28/16 in the adjusted amount
of 60% of design development $239,400.00 progress payment of 60% of
scheduled amount (Young/Epstein) all in favor; unanimous
It was suggested to keep a folder of invoices.
Update on Highway Garage by Mike Ahem regarding tree clearing, stump grinding, test pits,
borings, etc.
He met with Verizon today.
Discussion on camera on site, where to put and who would manage it. Kaestle Boos gave us a
price to do it. Town MIS dept. could do it as well. Need to discuss further.
Motion to adjourn 9:55 pm (Young/Epstein) all in favor; unanimous
MBC Meeting Minutes March 3, 2016
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully submitted,
Chri ®n
)J Signatu e ofE ir
MBC Meeting Minutes March 3, 2016
Date of Acceptance