HomeMy WebLinkAboutMBC Minutes 4/14/2016MUNICIPAL BUILDING COMMITTEE
APRIL 14, 2016
MEETING MINUTESRECEAVE_ D
T'.�'.'`'i.
't I ; S OFFICE
MEMBERS PRESENT: Chris Paquin, Chairman; Robert Barry, QegajIr adN 8: 29
Bryan Young, Member; Evan Epstein, Member; Mark:C�ook, Highway
11
Operations; Neil Boldrighini, Fire Chief,, 7TTS
ABSENT:
Julie Hunter, Member
GUESTS PRESENT: Mike Ahern, OPM/Public Buildings; Bill Ross, Town Manager;
Frank Archer, Police Lieutenant; Lee Azinheira, Public Works
Director; Joe Milani & Greg Joynt, Kaestle Boos Associates
Lisa Barry, Secretary
The meeting opened at 7:02pm at the Mansfield Town Hall
Presentation of Exterior of Building Overview-Kaestle Boos Associates
Budget:
Mike Ahern submitted construction budget at 29.5 million based on discussions with various town
members. Used as guideline to go back with estimate, Mike sent out items to address and look at in
terms of cost, quantity, eta Went through estimates and picked up on items not caught with estimator.
New estimate was done, 29.574 million, small enough variation from budget that Joe wouldn't
recommend moving towards any value engineering at this point. Will look at it again later.
Alternates are more. There are some pluses and minuses that he didn't get to change on VE list.
General conditions have been reduced from 10 to 8.5% saved some money right off the top.
Chris: any comments from board? Mike had sent out a memo on April 8 highlighting some of the items
he felt were needing to be reviewed.i
General discussion of changes made to exterior.
Bob Barry: Will the estimate be co joining for estimates? Joe says no. Would be too confusing.
Bob Barry would like to see a final summary of all sub -bids. RFQ went out today for prequalification.
General discussion about Owner's Insurance being carried.
Motion To approve construction cost budget for the new DPW/Public Safety Facility in
the amount of $29,574,686.00 100% DD (Barry/Young); all in favor; unanimous;
Overview of Exterior of Buildings
DPW Facility:
Had a meeting yesterday with the design sub -committee, they thought elevations that were presented
were acceptable.
Review of exterior materials being used. Samples provided of bricks.
MBC Meeting Minutes April 14, 2016
i it •r
Police Facility:
Able to keep square footage the same, keep same cell space on police side. Increased prisoner space
without increasing square footage. Community Room has been revised, think they have achieved a
welcoming space by all.
50ft flag pole.
Fire House:
Some refinements made in the apparatus bay area and the bunk area. Large windows will have
appropriate window treatments when needed, Cathedral ceiling roof. 14x14 doors to fit the biggest fire
truck you can build today.
All board members are pleased with the outcome of the exterior of building overall. Good materials
chosen. Area to focus on is the connector and they know that.
Motion To approve exterior fagade of Municipal Complex as presented tonight by Kaestle
Boos and Associates (Paquin/Barry); all in favor; unanimous
KBA will need a couple of weeks to wrap up DD package on April 28th. Revised schedule of dates of
delivery.
Date of contractor around October 1.
Things still need to be done: Subgra
Shop drawing to approval 30-60 day,
put foundation in without Building S
60% estimate
MBC will
Other thar
Bryan wai
KBA Inch
Mike is g(
Mike disc
✓like to double
Chris on sub d
done so far. F
at 60%.
rally for
contract.
and landscaping with neighbors.
proved. Get foundation in, cannot
estimate, KBA will give docs to us.
ns in memo dated April 13, 2016
eived. Well info being discussed. Good results on underground testing
potentially the roof need to be tested, if they both come back negative, can
reduce demo cost.
Generally completed all site work. Got updated plan, going to do so additional survey, mounds of
gravel sent out to be tested. Put in as fill material once we get report back. Generally grade site. Get
sewer plan approved. Contractor responsible for manhole, etc. Elevations: engineering team giving
slab
Move more loam across street for berms. Come up with planting scheme. Do plantings on flat spot and
then berms. 6-10 foot shrubs planted. Rick Alves has prepared all necessary easements for utilities.
INVOICES:
Kaestle Boos Invoice 45 $19;950.00
UEC Invoice#5285 $1,500.00
Cook Company Invoice #26748 $8,892.00 approved -waiting on certified payroll
Town of Mansfield $1,391.37
G. Lopes $44,818.60`
SMC Invoice#110156 $1860.00
MBC Meeting Minutes April 14, 2016
Motion To approve all invoices $78, 411.97 minus Cook Company once certified payroll
is in (Barry/Young) all in favor; unanimous;
Discussion on Emergency Dispatch Center. Building is presently a town -maintained building.
Ownership will be through Town of Mansfield. Maintenance of building can be written into grants.
May get handled in the same way as the MFN with the other communities.
Start now with design and get pre -arranged to jump on it when ready when Governance is in place.
Grant is due middle of May. Governance Agreement is in place, good to go.
Feasibility study and Governance Agreement need to be in place. May hold off for a year to get Grant,
and Governance Agreement in place.
Roof cost will be written into State 911 grants.
Mike Ahern is suggesting, do Feasibility study as a grant.
General discussion about contractors who would work on a project like this
Public Safety Facility:
Commissioning Agent: for strictly HVAC and Police/fire: Mike Ahern will put out an RFQ for this.
Motion To adjourn at 9:00pm (Barry/Young) all in favor; unanimous'
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully
Chris Paquin
Date of Acceptance
MBC Meeting Minutes April 14, 2016